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Senior Specialist Resume

Washington, DC

SUMMARY:

Analytical Administrative professional skilled in executive assistant operations, and Ethics Specialist collaborating communication that is focused on building business relationships… Executive Assistant for Department of Defense Executives and Military components in conjunction with the knowledge of the Ethics program for services as needed. Daily contribution to the daily business operations and programs providing administrative, scheduling, communication, office management support,, and gathering of information.

EXPERIENCE & NOTABLE CONTRIBUTIONS:

Confidential, Washington, DC

Senior Specialist

Responsibilities:

  • Provide executive administrative assistant support to Department of Justice leadership
  • Manage heavy scheduling in a constantly changing environment
  • Arrange detailed travel on a daily basis
  • Prepare extensive travel and expense reports
  • Draft executive - level correspondence
  • Manage executive calendars and coordinate project deadlines
  • Facilitate meeting coordination internally and externally
  • Liaising with all levels of leadership both internal and external to the organization
  • Maintain full confidentiality of materials and subject-matter pertaining to the department (taken from a job vacancy)

Senior Specialist

Confidential

Responsibilities:

  • Maintain the A/GIS Deputy Assistant Secretary’s calendar on a daily basis and update as necessary thru-out the day.
  • Manage the A/GIS Deputy Assistant’s Secretary’s (DAS) files, implementing and retaining, arranging for the retirement of records and files according to policy and regulations of classified and unclassified documents.
  • Prepared correspondence/reports/presentations as instructed by the A/GIS DAS and Office Director.
  • Forwarding incoming assignments, memoranda to the appropriate staffs for A/GIS.
  • Utilizing the Tracking Systems to track various taskings, such as FOIA request, congressional, personnel and budget requests and requirements, receiving, submitting, and following up to ensure all are submitted and finalized within the necessary timeframes.
  • Providing daily clearance sheet/to do for today items for the A/GIS Deputy Assistant Secretary (DAS).
  • Preparing and submitting materials as needed for various meetings or events, via photocopying or submission thru email to/ for the pertinent participants.
  • Arrange and schedule appointments/meetings in house - video/audio conferences for the A/GIS DAS and Office Director.
  • Receiving and initiating telephone calls for the DAS, greeting and escorting visitors to the A/GIS, ensuring that security policies are maintained per visitors or meeting attendees.
  • Receiving deliveries/service requests addressed to the DAS and Front Office (FO) staff.
  • Maintain and Updating the A/GIS Organizational Chart and Telephone Directory, updating as needed to reflect any change(s) in the organization.
  • Record and submit time and attendance (TATEL) for the A/GIS Principals and newly assigned Office Division.
  • Prepare travel orders/vouchers, local vouchers, performance evaluation reports as requested by the A/GIS DAS.
  • Also, office supply representative to obtain and maintain all supplies for the A/GIS Front Office.
  • Compiled all the information, analyzed it according to the leave accounting instructions, and completed the worksheets for nearly 50 pay periods reflecting various types and amounts of leave usage.
  • The initiative and detailed analysis greatly assisted the employee who otherwise would have potentially lost donated leave or been incorrectly charged for past leave.
  • This was incredibly helpful to the employee at a time when they were not able to comply on their own with this pay processing requirement.

Confidential, Arlington, VA

Ethics Support Specialist

Responsibilities:

  • Manage all administrative aspects of Ethics Program.
  • Monitor inquiries, email accounts, and internal suspense systems, directing inefficiencies to the Office of Chief Counsel; advising on potential delays or obstacles.
  • Proficient use of the Financial Disclosure Management ( Confidential ) System to assist in managing the agency’s financial disclosure program; including annual updates, creating new users, reviewing current filers, and ensuring all filers are in compliance with the Office of Government Ethics policies and regulation, and those set forth by Congress.
  • Create spreadsheets to track all activity, disseminate materials, and ensure reviews are completed in a timely manner.
  • Track Ethics and program development, including state and territory personnel.
  • Ensure accurate compliance of the Confidential, DoD, and its coordinated field states.
  • Partner with law personnel in regards to disseminating legal advice and to ensure that personnel are in compliance with regulations regarding the filing of the financial disclosure form and policy regarding Ethics in and other focused activities.

Confidential, Washington, DC

Secretary/Ethics Administrative Assistant

Responsibilities:

  • Administrative assistance to acquisition officials, the Director, and Program Manager.
  • Assisted in s, time keeping, payroll, appointment scheduling, leave submissions, itineraries, and travel arrangements for the department . Supported legal staff in managing client point-of-contact data and scheduling briefings.
  • Reviewed correspondence for proper formatting and obtained appropriate signatures.
  • Retained documents for specified, new employees, and departing personnel.
  • Maintained a tickler system to ensure deadlines are met .
  • Processed new and departing employees, ensuring personnel receive appropriate ethics guidance.
  • Submitted online information to appropriate personnel.
  • Reviewed incoming financial disclosures forms for required signatures and timely submission.
  • Ensured all tasks are properly tracked within STS; noting relevant comments, action officer, and proper assignment procedures.
  • Back-up assistant to the General Counsel Front Office.
  • Appointed Office Records Manager to maintain files according to Property Management regulations, completing revisions as necessary.

Confidential, Washington, DC

Executive Secretary

Responsibilities:

  • Maintained STS database, domestic/international travel arrangements, and incoming/outgoing mailings, scheduling, and screened incoming telephone calls for the General Counsel Front Office, referring to personnel as appropriate, including any necessary follow-up.
  • Reviewed correspondence for proper formatting and obtained appropriate signatures.
  • Scheduled appointments and s erved a diverse array of customers inclusive of high-level officials, congressional staff, international counterparts, meeting with the General Counsel and the Principal Deputy General Counsel.
  • Ensured all correspondence was filed according to DoD regulations and classified appropriately.

Confidential, Washington, DC

Executive Secretary

Responsibilities:

  • Prepared all domestic/international travel arrangements for Director, Deputy Director, and Executive Staff.
  • Maintained calendars for appointments, mailings, conferences, and briefings.
  • Served a diverse array of customers inclusive of high-level officials, congressional staff, international counterparts, and the Confidential .
  • Ensured all security requirements were met and proofed all documents, including managerial correspondence.
  • Prepared custodial records for Confidential equipment and personal property, including acquisition, transfers, loans, custody; submitting electronic forms (as necessary.
  • Administered periodic examinations and financial management reports for all property according to regulations.
  • Certified timekeeper utilizing the STAR timekeeping system.
  • Coordinated US participation in Confidential sponsored international conferences, inclusive of required security clearance, visas, and passports.
  • Assisted in the backlog of Red Notice Applications (International Warrants), and FOIA requests.
  • Assigned to the Accountable Personal Property Project, controlling the acquisition, receipt, storage, utilization, maintenance, protection, accountability, and disposal of personal property.

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