Admin. Asst. Resume San Jose, CA - Hire IT People

SUMMARY:

MICROSOFT OFFICE 2010, WORD 2010, EXCEL 2010, FileMaker Pro 6.0, ACT 2000, Peoplesoft Human Resources Management (HRMS), Eclipse, New Business 21 (NB21), Document Management System (DMS), RUMBA Dos Operating System, Watershed Revenue Appraisal System (WRAS), Advisor Compass
Typing 60+ WPM, 10 key by touch, ShoreTel Communicator Phone System, Analysis and Compilation of Data
Over 15 years of Office Management / Administrative Assistant
6 ½ years Recruiting Assistant / Sourcing
Confidential is a self - starter and has proved to be responsible, organized and dependable. She is committed, optimistic and always up for a challenge. It is my pleasure to recommend Confidential to any individual or company seeking administrative or organizing services.

EXPERIENCE:

Confidential, San Jose, CA

Admin. Asst.

Responsibilities:

Used ShoreTel Communicator Online Phone System, Candidate & Recruiting tracking, CD Burning/New Hire Packets, Data Entered Invoices, Scanned POs, matched Invoices/Shipping Docs/Packing Slips etc.

Confidential, Redwood Shores, CA

Receptionist / Administrative Asst.

Responsibilities:

MICROSOFT OFFICE 2010 and Advisor Compass, Mail & Fund Log, Analysis and Compilation of Financial Data, scanning, UPS shipments, organize mailroom, answer phones and greet clients/Advisors

Confidential, Mountain View, CA

Front Office Manager

Responsibilities:

Used Eclipse 32 MPN Physician’s Software for A/R and A/P, new patient information etc.
Verify insurance, schedule appointments, daily reconciliations, MICROSOFT OFFICE 2013.

Confidential, San Jose, CA

Receptionist / Administrative Assistant

Responsibilities:

Checked Policy Delivery, Illustration forms etc.
Scanned into New Business 21 (NB21) Production S06, Document Management System (DMS) and RUMBA 8.1 Dos Operating System data bases.
Managed back end (after policy is issued). Routed calls, attended to Agents / their Clients.
Divided UPS policy packages.

Confidential, San Jose, CA

Office Specialist

Responsibilities:

Low Income Senior Special Property Tax Exception Project - Applications and Verification forms
Used Metro Scan Online to look up 1,025 parcel numbers for applications
Updated Watershed Revenue Appraisal System (WRAS) with 2,228 new senior applications. Used Data Analysis and Compilation. Project completed 14 hours before dead line.
Filed hundreds of Domestic and Semi-Annual Water Production Statements for over 5,000 District Wells
Filled 9 boxes with Applications/Verification forms and Property Bills & Tax Roll Microfiche. Records Transfer Requests to put boxes into retention/storage

Confidential, San Jose, CA

Receptionist / Administrative Assistant

Responsibilities:

Processed timecards / Personal Time Off (PTOs) Requests for hourly and salaried employees
Ordered inventory for office and kitchen supplies, answered phones, directed deliveries / drop-offs

Confidential, San Mateo, CA

Receptionist / Admin. Asst.

Responsibilities:

Covered front reception desk. Answered questions / transferred calls regarding Event Center, RV Storage, Catering, Sales, Finance, Maintenance
Assisted A/R, A/P with filing, rung up credit card charges, assembled binders for Invoices, Cash Receipts, etc.
Copied/compiled New Hire packets. Scrutinized Client Contract folders, gathered/copied data for Report

Confidential, Palo Alto, CA

Administrative Assistant

Responsibilities:

Prepared them for Annual Inspection by establishing and/or re-organizing filing systems.
Brought Attendance posting up-to-date
Perfectly verified blood tests results on disks with data base entries, down-loaded results from disk into data base.
Used Data Analysis and Compilation.
Education - Project coordinated / managed 372 lockers/locks for lab employees on FileMaker Pro 6.0

Confidential, Los Altos, CA

Office Manager

Responsibilities:

Provided President with Accting support - Collected electronic/mailed Timesheets/Invoices, verified accuracy.
Office Mgr. to - VP, Partner, Accounting Mgr., Recruiter, Sourcer, a liaison between Clients and 50 off-site Consultants: Ordered office furniture, set-up new phone / message system, maintained computer inventory

Confidential, Sunnyvale, CA

Recruiter Assistant / Sourcer

Responsibilities:

Scrutinized and re-organized Open Requisitions binder so all information was accurate and validated by Hiring Mgrs.
Managed weekly Open Personnel Requisition Report
Posted Open Requisitions to Dice, HotJobs and Innopath's job board.
Researched professional internet Societies for posting open jobs.
Scheduled interviews, offer letters, processed resumes.

Confidential, San Jose, CA

Recruiter /Administrative Assistant /Receptionist

Responsibilities:

Sourced job boards / coordinated with outside Recruiting placement agencies
Performed data entry projects using Excel and Peoplesoft Human Resources Management System (HRMS)

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Admin. Asst. Resume

San Jose, CA

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