COMPUTER SKILLS:

Quick Books Pro,SAP, Brassring, ADP, Payforce, Paychex, Windows, PowerPoint, Microsoft Project, Microsoft Word, Microsoft Access, J D Edwards programming, Accenture Delivery Tools (Clear Quest and Clear Case), Solomon, Word Perfect, Lotus Notes, Excel, Quicken, GroupWise. Typing speed 70+ words per minute.

WORK HISTORY:

Sr. Administrative Assistant

Confidential, Pittsburgh, PA

Responsibilities:

• Project manager/support - PPM maintenance of project plan and resources for 9 projects (30+ resources) in the IT Risk Management and Info Security management departments. Including creation of tasks, assignment of resources, and maintenance or project plan on Sharepoint sites.
• Maintenance, creation and site administrator for three technology transformation SharePoint sites
• Coordination and preparation of all meetings including offsite, WebEx, and monthly weekly management team meetings. Responsible for tracking of open items and corresponding with appropriate team members to ensure completion of items.
• Provide administrative support to the following: Senior Vice President, Director of IT, and 3 additional Sr. Solution Delivery Managers (Calendar maintenance, travel needs, lunch meetings, expense reports, workshop implementation, PowerPoint presentations, analyst work, etc.)
• Onsite administrative/IT technical support for IT department (Including several managers, 15+ consultants, and 60+ employees)
• Vendor/Contractor relationship administrator - Onboarding, roll-off, training, and administrative support of new hire and contractor employees for IT department and IT projects

Office Manager/Project Manager

Confidential, Pittsburgh, PA

Responsibilities:

• Provided customer support to all customers regarding project management, billing, and travel needs.
• Tracking of current projects, billable days and location of all consultants for the office.
• Office manager and project support for US headquarters location.
• Staff included VP, Business Development Manager, Sr. Consultants and various freelancers.
• HR Manager which included processing payroll and bonuses monthly, onboarding of new employees, creation of training documents, health insurance and HSA coordinator, and creation of employee manuals and office policies.
• AR/AP manager which included maintenance and entry of all financials in Quick Books, creating and maintain monthly, quarterly and fiscal P&L and Balance sheets, creation of all customer invoices (+$50,000/month), maintenance and entry into the company wide billing and tracking system, paying of all bills, maintenance and tracking of two business bank accounts.
• Coordination of all meetings and outside events. Also attended outside events as a representative of the company.

Project Management Support

Confidential, Pittsburgh, PA

Responsibilities:

• Provide project support for 2 Program Management teams ( including 5+ members per team at various international locations)
• Coordination and preparation of all meetings including offsite, LiveMeeting, and monthly/weekly project team meetings
• Create monthly, and quarterly PowerPoint reporting presentations to track project status and risks reviews
• Track project items that required a high level of attention and worked closely with project team and client to ensure weekly progress updates were made during project meeting
• Coordinate with site location manager to ensure all needed parts, documentation, and additional items are provided
• Document and record maintenance including submission of revisions/documents of Technical nature to the client
• Manage and coordinate any additional administrative tasks as needed for all project members
• Work with Buyer, Supply Chain, and Purchasing representatives to track all parts/items required to keep the project on track

Program Management Administrative Assistant

Confidential, Plum, PA

Responsibilities:

• Provide Administrative support for Program/Project Office for large Quality project taking place (including 5+ members and additional management)
• Perform weekly management and updates of detailed Excel spreadsheets and graphs. Data gathered used to report to management on progress of project.
• Coordination and preparation of all meetings including offsite, LiveMeeting, and weekly/monthly management meetings
• Creation and maintenance of project templates and PowerPoint presentations for project reporting
• Assist with on boarding of new team members
• Maintain calendars for 5+ team members and additional travel requirements as needed
• Manage and coordinate special projects/tasks

Project Administrator

Confidential, Penn Hills, PA

Responsibilities:

• Office Manager for staff of 20-35 technicians and management staff of 6.
• Corporate liaison and onsite HR, Billing and Payroll representative for corporate office.
• Perform weekly payroll processing for staff (management and technicians) including special projects, add-pays, and creation of detailed timesheets showing production/commission calculations.
• Processed work orders (totaling 125+) and create detailed customer invoices on a weekly basis.
• Perform all new hire paperwork and ensure pre-employment screenings are completed prior to start date. Maintain all HR files.
• Facilitate new hire benefit process.
• Customer service - provide limited technical support to customers and ensure all customer calls are handled in a timely manner. Handle damage claims due to installations and refunds to customers. Research of customer issues.
• Manage, maintain and update the Asset management database for 175 company assets (i.e. vehicles, meters, phones).
• Manage and coordinate special projects per the customer’s requests as needed.

Payroll Analyst/HR Administrative Assistant

Confidential, Murrysville, PA

Responsibilities:

• Hiring and processing of paperwork in Brassring and SAP system for new hires and internal transfers.
• Supported 3 Corporate HR Business partners. Main duties include managing Outlook calendar, SAP employee data entry, maintenance of employee files, coordinating meetings and lunches, creating spreadsheets and presentations, answering employee HR calls.
• Provide payroll support and maintenance to 3100 hourly/salary employees (via E-mail, phone, interoffice mail, fax) in E-time and ADP Payforce.
• Processing of payroll for 2100 employees.
• Main duties include: setup of new employee taxes/pay/deductions/garnishments/schedules in E-time, Bi-weekly processing of special payments, calculating and processing of retro payments, termination of employees in Payforce and E-time system, Setup of new managers in E-time.
• Processing of all Sales commissions for the company.
• Distribute paychecks to various company sites.
• Work with HR to ensure proper employee information is kept on file and updated in SAP and Payforce.
• Research of wires, credits, and invoices between ADP and Confidential .

Project Management Administrator

Confidential, Pittsburgh, PA

Responsibilities:

• Administrative support to two Senior Partners, Senior Manager as well as 100 consultants onsite and overseas which includes scheduling meetings, meeting minutes, lunches, and travel arrangements
• Maintenance of electronic document repository
• Training, orientation, and providing technical support to team members on Accenture Delivery Tools and Project Web Access time tracking system
• Maintain the Microsoft Project work plan for 8 teams which includes adding, deleting and modifying resources and tasks on a weekly basis.

Sales Administrator

Confidential, Pittsburgh, PA

Responsibilities:

• Also assisted in product delivery confirmation in order to close purchase orders and generate invoice.
• Assisted customers in establishing payment terms (monthly or quarterly) and tracking of customer billing history.
• Generation of monthly sales reconciliation reports for over 8 Account Executives totaling over 100 orders.
• Daily duties include reporting company wide sales, assisting customers with technical assistance and purchase order issues, completing projects for financial controllers as requested.