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Admin. Assistant Resume

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Acton, MA

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SKILLS:

ADP Human Resources Software

PeopleSoft - Human Resources Software

ADP Payroll

MS Office: Word, Excel, PowerPoint, Outlook

Quick Books

Time Management, Written & Oral communication

Ability to prioritize

Deadline oriented

EXPERIENCE:

Confidential, Acton MA

Admin. Assistant

Responsibilities:

  • Manage all incoming calls
  • Process incoming mail: date stamp & allocate to proper account
  • Input and process Invoices
  • Input and process Bills
  • Input and process Employee Time Slips
  • Draft Memos
  • Filing

Confidential

Consultant

Responsibilities:

  • Consult with clients on their personal skin care
  • Consult with clients on their personal make up application needs
  • Sell skin care and cosmetic products
  • Obtain new clients and sales through self marketing

Confidential, MA

Retail Sales Staff

Responsibilities:

  • Work independently and directly with customers
  • Receive and process incoming orders
  • Price and ticket new clothing
  • Cash Register/Consigning Computer Program

Confidential, Concord, MA

Unit Coordinator

Responsibilities:

  • Manage all incoming and outgoing patient admissions
  • Created and managed all patient files
  • Initialized and organized all Doctor orders
  • Schedule all radiology appointments
  • Documented all patient care

Confidential, Boxborough, MA

Administrative Assistant

Responsibilities:

  • Bill Preparation
  • Prepared Medicaid Applications
  • Ward (Client) personal information resolution
  • Court scheduling for guardian - various approvals
  • Researched and implemented new phone system for the office
  • Researched Ward files
  • Answered incoming calls
  • Filing

Confidential, Dedham, MA

Executive Administrator

Responsibilities:

  • Maintain Personnel files
  • Coordinate Company Holiday Schedule
  • Manage CEO’s calendar, schedule and coordinate meetings
  • Organize CEO’s travel: air, hotel, car
  • Organized Board Meetings
  • Filing

Confidential, Lexington, MA

Human Resources/Facilities Manager & Assistant

Responsibilities:

  • Develop and implement infrastructure of the office procedure
  • Create and implement Company Policy
  • Employee Handbook
  • Business Policy
  • Vacation Policy
  • Referral Bonus Plan
  • Company Holiday schedule
  • Build Competitive Benefit package
  • Obtain bidding and facilitate new Medical benefits annually
  • Oversee and manage all aspects of Human Resources
  • Created and Managed HR Intranet site
  • Facilitate Employee Relations activities
  • Manage daily procedure of facility
  • Payroll
  • Initiate and execute all contracts pertaining to office needs
  • Schedule, plan and organize Board meetings
  • Manage CEO’s calendar; schedule and coordinate all meetings and events
  • Organize CEO’s travel; air, train, hotel, car
  • Manage and filter majority of CEO’s e-mail. Handled all correspondence of e-mail
  • Open, read and distributed CEO’s postal mail accordingly

Confidential, Waltham, MA

Office Manager

Responsibilities:

  • Oversee daily operations of facility of 110 employees
  • Supervise Operations; Technician and Receptionist
  • Handle all internal and external correspondence
  • Organize travel arrangements
  • Organize all company functions; Employee meetings, parties…

Confidential

Executive Assistant

Responsibilities:

  • Typed all correspondence
  • Liaison for Sales Field representatives
  • Ordered office supplies, business cards, and computer equipment
  • Processed all expense reports, purchase order requisitions
  • Implemented Training seminars for Systems Engineers & Sales Managers
  • Organized incentive trips (President’s Club)
  • Organized all Company Functions
  • Put together Channel Sales Training binders for seminars
  • Created statistical reports for platform of partnering companies
  • Maintained calendars and appointments for the Executive’s
  • Scheduled guest speakers
  • Created Board Meeting Presentations & Books

Confidential, Waltham, MA

Receptionist

Responsibilities:

  • Maintained 12-line switchboard
  • Greeted visitors
  • Responded to and managed customer requests and needs
  • Managed and Distributed Company mail
  • Prepared and mailed U.S. Postal mail, UPS and Fed-Ex shipments
  • Processed Purchase orders
  • Maintained and organized filing system
  • Opened Company office daily
  • Assisted with planning company functions

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