TECHNICAL SKILLS

• MS Office (Outlook, Word, Excel, PowerPoint), Visual Time and Attendance (VTA), ADP, QuickBooks, AS400, PeopleSoft (time reporting), iCIMS, E - Verify, and other sites for benefit vendors.
• Organized, detail-oriented, analytical, manage multiple priorities, meet deadlines, demonstrate excellent customer service, interpersonal/communication skills, and confidential.

PROFESSIONAL EXPERIENCE

Confidential, Fitchburg, MA

HR Coordinator

Responsibilities:

• Daily timesheet analysis and corrections of hourly employees.
• Organize drug testing, background checks,
• On-board paperwork organize and file, process with Accounting Manager for payroll.
• Maintain files, access timecards into system.
• FMLA, STD, Vacation tracking.
• Interacting with employees and their questions.
• Additional projects as needed.

Confidential, Westminster, MA

Payroll/HR Coordinator

Responsibilities:

• Daily timesheet analysis and corrections of hourly employees in Vantage Business System.
• Transfer all information to ADP payroll system for weekly payroll.
• Proof, edit, prior to downloading payroll.
• Proof all bills related to payroll to ensure accuracy.
• On-board Ranor employees, introduce benefits/handbook/expectations.
• Collect all paperwork related to employment and benefits.
• Organize and implement Open Enrollment.
• Maintain files, scan documents.
• Additional projects as needed.

Confidential, Boston, MA

HR Coordinator

Responsibilities:

• On-board C-level executives, directors, managers; introducing benefits to them one-on-one.
• Process the collection of paperwork for new hires, transfers, and rotational employees, United States, Canada and India. Set-up HR files and maintain in excellent order.
• E-Verify employees. Assist in I-9 audits, as and when required.
• Keep all I-9 forms in a separate filing system, updating visa, social security numbers (if application required) and general HR support.
• Mail: termination packages, employment verification letters, security screenings, drug test forms. Update employee data in the HRIS system. Process paperwork from state unemployment, mortgage application or bank inquiry.
• Assist HRBPs with separation agreements and severance payments. Notify payroll of severance payments when fully executed.
• Provide guidance, support and coordination in the consistent/effective application of policies, procedures and practices of HR department.

Confidential, Southborough, MA

HR Administrator/Office Manager

Responsibilities:

• Admin support for CEO, CFO, CTO and Board of Directors; including assembling BOD material for meetings.
• Organize offer letters, confidentiality agreements, benefits and follow-up. Coordinate introduction of benefits to employees, compiling and executing forms with provider companies. Maintain files and databases.
• Payroll processing: bi-weekly using ADP. Keep current with salary information, making requested updates, keep current with authorization prior to entering into system.
• Keep current with performance reviews and follow-up.
• Download information to 401K provider; send accounting the payroll totals for entry.
• Ensure company adheres to federal and state regulations with respect to payroll and benefit changes, payroll taxes, deductions, and reports to be submitted (Veterans Reports, etc.).
• Responsible for all insurance billings (health, dental, life, ad&d, short & long-term disability).
• Organize and explain Open Enrollment for employee benefit meetings.
• Solve problems between employee and provider companies.
• Job Description, Job Requisition, Job Application, forward to hiring managers.
• Affirmative Action Plan compliance, E-Verify and other State and Federal Reports.
• COBRA, FMLA, Short-Term Disability filings, and adhere to Federal Law.
• Assist with terminations and layoffs.
• 401K Testing and 5500 Form, help prepare with CFO.
• Update/rewrite Corporate Employee Handbook when changes occur in law or company policy.
• Confidential resource for employees and management. Provide the employee/management connection to proactively diffuse situations.
• Responsible for banking: wires, deposits, and posting to accounts receivable.

Office Manager

Confidential

Responsibilities:

• Support CEO, CFO, CTO, Vice Presidents and Board of Directors. Assist in materials introduced at Board of Director meetings.
• Assist top management with calendar, travel, meeting arrangements (on/off site).
• Set-up conference calls, monitor expenses of executives, expense reports, correspondence.
• Go-to-person with banks, attorneys, customers and vendors.
• Support sales group and engineers.
• Record keeper for investor relations; databases and mailings.
• Liaison in employment compensation, benefits administration and record keeping.
• Payroll processing-monthly using Advantage Payroll. Keep current with salary information, making requested changes with approval signature authority before entering into system.
• Solve problems between employee and provider companies.
• Event coordinator for employee functions (holiday, special events, summer outings on/off site).
• Purchasing - negotiate purchases such as office furniture/ equipment, manufacturing goods and office supplies; issue purchase orders.
• Accounts Payable - match purchase order, receiver, and invoice for input in to accounting system. Pay bills on time and insure company credit is at its highest rate.
• Accounts Receivable - customer friendly, billing at appropriate time, collecting all fees on time. U.S. Government billing.
• Travel arrangements for engineers (interface with travel agent or the internet being cost effective).
• AMEX card - monitor expenses and reconciliation of bill.
• Prepare journal entries related to job costing, payroll distribution, and accruals.
• Ensure company adheres to federal and state regulations with respect to payroll taxes, deductions, and reports to be submitted.
• Manage office equipment, cleaners, building maintenance and coordinate company move (2004).
• Small U.S. sales/marketing office for a foreign based company (5 employees).
• Coordinated meetings, conference calls, monitor expenses for office/employees and maintain records.
• Purchase office supplies, support accounting functions-accounts payable and receivables; act as liaison with bank, attorney and vendors.
• Provide coordination in company benefits, introduce details to all personnel, compile and execute forms.
• Provide support to the Board of Directors Meetings.

Confidential, Acton, MA

HR Administrator

Responsibilities:

• Human Resources liaison in employment, compensation, benefits administration and record keeping issues, maintain files and databases.
• Detail explanation of benefits to employees, compiling and executing forms with provider companies, solving problems between employee and provider companies, being a confidential resource for employees as well as management. Provide the employee/management connection to proactively diffuse situations.
• Provide support to the Board of Directors Meetings.
• Assist top management in calendar, travel and meeting arrangements.
• Event coordinator for employee functions.
• Administrative support to President/CEO, CFO and Vice Presidents.
• Coordinate calendars and meetings (on/off premises).
• Provide support for Board of Directors Meetings.
• Serve as benefits coordinator, accounts payable and purchasing administrator, travel coordinator, facility manager, and event coordinator.