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Office Administrator Resume

Pittsburg, CA

SUMMARY:

To own a permanent position with a growing company where my background and experience in construction will be fully utilized. I possess great customer service skills and thrive in a fast - paced professional work environment. I am a very organized self-starter, detail-oriented with excellent communication and written skills.

TECHNICAL SKILLS:

I am proficient in: Microsoft Office applications, Quickbooks, JD Edwards, AS400, American Contractor and many other software programs.

WORK EXPERIENCE:

Office Administrator

Confidential, Pittsburg, CA

Responsibilities:

  • Managed small office for general contractor.
  • Handled phones, correspondence, accounting, payroll, reporting and all other administrative duties.

Government Sales Specialist

Confidential, Vacaville, CA

Responsibilities:

  • Worked in government contracting division of Environmental, Engineering General Contractor.
  • Sold construction materials and services to federal agencies and military installations throughout the United States.
  • Prepared bids and maintained contracting requirements through completion of projects and sales.
  • Daily contact with customers at various military installations, vendors, subcontractors and product distributors.

Administrative Assistant

Confidential, Vacaville, CA

Responsibilities:

  • Assisted with all administrative functions for general contractor.
  • Many responsibilities included scheduling, preparing contracts, purchasing, filing, payroll, AP/AR, customer service, reporting and billing.

Project Manager Administrator

Confidential, Martinez, CA

Responsibilities:

  • Assisted Project Managers of Environmental Consultant/Contractor servicing company with client contracts, proposals, billings, AP/AR, filing, bid preparation, and reporting for many projects.

Site Office Manager

Confidential, Martinez, CA

Responsibilities:

  • Assisted the director of the Site Projects Group in the mobilization of the project offices for Class I Hazardous Waste Site projects.
  • Responsible for all on - site correspondence, extensive project lab testing data, reports and filing.
  • Coordinated meetings among agencies, engineers and company personnel.
  • Set up vendor accounts and handled purchasing and inventory for site office health and safety supplies.
  • Maintained all site employee health and safety testing and training records.

Administrative Assistant

Confidential, Concord, CA

Responsibilities:

  • Assisted in all phases of administration for a construction and engineering management services company.
  • Handled correspondence, AP/AR, contracts, purchasing, filing and test data reporting.
  • Helped with bid preparations, drawing/specification distribution cost estimating and scheduling.

Office Manager

Confidential, San Mateo, CA

Responsibilities:

  • Set up and managed jobsite offices for new projects for large commercial general contractor.
  • Handled all phones and correspondence, AP/AR, cost coding, reporting and subcontract preparation.
  • Tracked collection and distribution of project submittals, subcontractor progress billings and insurance and lien documentation.
  • Assisted in preparing monthly job forecasts and billings to owner.
  • Responsible for union hiring procedures and payroll reporting; liaison among project and home offices, owners, architects, engineers, subcontractors, vendors and other construction personnel.

Contracts Administrator

Confidential, Orinda, CA

Responsibilities:

  • Handled all correspondence for Western Division operations department of commercial general contractor.
  • Daily maintenance of subcontracts, purchase orders, change orders, progress billings, backcharges, EWO’s, insurance, lien and bonding issues through completion of projects.
  • Responsible for monthly reporting for all site projects.
  • Worked with project managers and estimating dept. on subcontract preparation, budgeting, scheduling, costs and bids.
  • Set up new project offices and trained new site personnel on company policies and procedures.

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