We provide IT Staff Augmentation Services!

Executive Assistant Resume

Boston, MA

SKILLS:

ACT, Apple Mail, Atlas, BICS, Concur, EPIC, FileMaker Pro, Goldmine, Google platform, Hyperion Financial Expense Software, MacOS, MapPoint, Microsoft Office Suite 2013, PeopleSoft, SAP GUI, HPDesign Jet, Ricoh Multifunctional Color Copier, Midas, Student Information System

PROFESSIONAL EXPERIENCE:

Confidential, Boston, MA

Executive Assistant

Responsibilities:

  • Arrange travel and reconcile expenses using Concur for the Senior Director of Sales, Marketing & Branding
  • Assist the Marketing Team with internet research, web edits, and project support
  • Fielded all incoming inquiries and generated contact database

Confidential, Boston, MA

Registrar

Responsibilities:

  • Managed Registrar Services inbox, collected payments, and prepared for deposit, assisted senior management
  • Verified MBA degrees for students, alumni, and outside individuals and agencies
  • Provided students and alumni with transcripts, certificate of attendance letters, and replacement diplomas
  • Provided technical assistance for major office move, including setup of 160 computer work stations

Confidential, Cambridge, MA

Executive Assistant

Responsibilities:

  • Collected data for a pending journal publication, compiled and reported data for 3 research projects
  • Read transcripts and recorded data for a study conducted by the director of research
  • Set up and facilitated experiments at the Computer Lab for Experimental Research

Confidential, Boston, MA

Team Administrator

Responsibilities:

  • Processed expenses in Concur, arranged travel itineraries, and managed calendar in Outlook

Confidential, Boston, MA

Project Coordinator/Assistant

Responsibilities:

  • Managed calendars, created meeting minutes, and processed expense reports
  • Handled faculty dependent tuition waiver requests and faculty tuition reimbursement requests

Confidential

Executive Assistant to the Dean

Responsibilities:

  • Managed the Dean’s calendar, wrote meeting minutes, provided research and editing support, and reviewed expense reports

Confidential

Administrative Assistant

Responsibilities:

  • Posted ProCard charges in Atlas, created requisitions, and arranged luncheon meetings

Confidential

Department Coordinator

Responsibilities:

  • Managed Department Chair’s calendar, including student advising appointments
  • Created Excel formulas and formatted the Chair’s advising spreadsheet
  • Answered student questions about the Professional Music major
  • Composed meeting minutes and supported faculty projects
  • Represented the department at the Majors Fair

Confidential, Boston, MA

Executive Assistant

Responsibilities:

  • Provided operational support to Region 6 EPS Director on a range of time - sensitive projects
  • Managed all aspects of course registration and provided guidance to enrollees
  • Edited web content, updated contracts and budget sheets, prepared bank deposits

Confidential

Administrative Associate

Responsibilities:

  • Saved the department time and money by streamlining job duties, especially storage costs, created an instruction manual for the position, and edited department’s on-line Policies and Procedures Manual
  • Supported senior executives with data collection, calendar management, transportation, and completion of time-sensitive projects, and managed computer file systems
  • Processed expense reports for the art director and researched industry lists for the executive director
  • Prepared, entered, and submitted department invoices, purchase orders, and requisitions, and responded to vendor order inquires and handled sending and retrieval of documents from storage facility

Confidential

Administrative Associate

Responsibilities:

  • Created on-call doctors’ moonlighting schedules and provided comprehensive support to the medical director

Confidential

Administrative Associate

Responsibilities:

  • Coordinated busy phone systems connecting patients and external callers with providers, organized charts for provider use, and maintained electronic records of admission, discharges, and transfers in Epic

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