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Executive Assistant Resume

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Centennial, CO

SUMMARY:

  • Seeking a position and employer to align my previous experience, acquired expertise, skills and aptitudes with - making both immediate and long-range contributions and providing positive outcomes.
  • Demonstrated capacity to provide comprehensive support for executive-level staff; excel at scheduling meetings, coordinating travel and managing all essential tasks.
  • Proven track record of accurately completing research, reporting, information management and marketing support activities within demanding time frames.
  • Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency and achieve objectives.
  • Highly focused and results-oriented in supporting complex, deadline-driven projects. Ability to identify goals and priorities and resolve issues.

PROFESSIONAL EXPERIENCE:

Executive Assistant

Confidential, Centennial, CO

Responsibilities:

  • Manage calendar, make all travel arrangements, create expense reports and prepare for meetings as well as take minutes of weekly meetings for Regional President
  • Work with all General Managers of the various dealerships
  • Prepare daily and monthly sales reports
  • Work Closely with the Controller and the Accounting Department
  • Assist Accounting with various projects

Executive Assistant

Confidential, Pittsburgh, PA

Responsibilities:

  • Manage calendar, make all travel arrangements, create expense reports and prepare for meetings for nationally recognized expert economist.
  • Work with all levels of senior staff, while maintaining a high level of confidentiality .
  • Produce excellent Power Point presentations for Senior Management and the Board of Directors.
  • Prepare monthly Executive Reports.
  • Assist with production/distribution of Economic Publications.
  • W ork closely with Corporate Communications to coordinate media interviews.
  • Interact with national and local television and newspaper media affiliates.
  • Assist other team members when necessary .

Sr. Administrative Assistant

Confidential, Pittsburgh, PA

Responsibilities:

  • Managed the calendar, made travel arrangements, created expense reports/invoices, prepared for meetings, created power point presentations and other general duties.
  • Supported a team of 25 staff during the integration of Confidential .
  • Arranged meetings, prepared paperwork for new hires and ordered office supplies.
  • Gathered data and assembled Weekly Pricing Package, which was distributed to all senior management for weekly conference calls.
  • Established good rapport with all levels of senior management and maintained a high level of confidentiality .

Sr. Executive Assistant

Confidential, Pittsburgh, PA

Responsibilities:

  • Maintained relationships with HR, Product & Brand Development and Legal departments.
  • Made all travel arrangements, including international.
  • Set-up and participated in vendor meetings, distributed notes and follow-up documents.
  • Supported oversight of new ingredients and product approval, ensuring substantiated label advertising claims.
  • Coordinated media interviews.
  • Managed and forecasted departmental budgets.
  • Developed Power Point Presentations for conferences and meetings.
  • Managed the calendar and prepared for all meetings

Sr. Executive Secretary

Confidential, Pittsburgh, PA

Responsibilities:

  • Managed the calendar and prepared the executive for all meetings
  • Developed and maintained professional business relationships with management
  • Made all travel arrangements and performed all secretarial/administrative functions
  • Managed departmental expenses/budgets for travel and supplies
  • Created budget and tracking reports and Power Point presentations for sales meetings in support of the following area of operations: Sales, Purchasing, Inventory Replenishment, Packaging (Print & Production), Internet Initiatives and Direct Response Marketing

Administrative Assistant

Confidential, Pittsburgh, PA

Responsibilities:

  • Processed performance evaluations while upholding the highest level of confidentiality
  • Supported all departments with personnel matters and general secretarial responsibilities
  • Responsible for Professional Development programs that provided continued education
  • Prepared monthly production results/reports utilizing a variety of computer programs
  • Set-up a prospect/client tracking system and computerized training initiatives
  • Typed correspondence and prepared/designed proposals for client presentations
  • Provided research proposals for sales team utilizing multiple databases
  • Created monthly sales newsletter, prepared reports and provided presentations

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