Executive Assistant Resume
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Centennial, CO
SUMMARY:
- Seeking a position and employer to align my previous experience, acquired expertise, skills and aptitudes with - making both immediate and long-range contributions and providing positive outcomes.
- Demonstrated capacity to provide comprehensive support for executive-level staff; excel at scheduling meetings, coordinating travel and managing all essential tasks.
- Proven track record of accurately completing research, reporting, information management and marketing support activities within demanding time frames.
- Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency and achieve objectives.
- Highly focused and results-oriented in supporting complex, deadline-driven projects. Ability to identify goals and priorities and resolve issues.
PROFESSIONAL EXPERIENCE:
Executive Assistant
Confidential, Centennial, CO
Responsibilities:
- Manage calendar, make all travel arrangements, create expense reports and prepare for meetings as well as take minutes of weekly meetings for Regional President
- Work with all General Managers of the various dealerships
- Prepare daily and monthly sales reports
- Work Closely with the Controller and the Accounting Department
- Assist Accounting with various projects
Executive Assistant
Confidential, Pittsburgh, PA
Responsibilities:
- Manage calendar, make all travel arrangements, create expense reports and prepare for meetings for nationally recognized expert economist.
- Work with all levels of senior staff, while maintaining a high level of confidentiality .
- Produce excellent Power Point presentations for Senior Management and the Board of Directors.
- Prepare monthly Executive Reports.
- Assist with production/distribution of Economic Publications.
- W ork closely with Corporate Communications to coordinate media interviews.
- Interact with national and local television and newspaper media affiliates.
- Assist other team members when necessary .
Sr. Administrative Assistant
Confidential, Pittsburgh, PA
Responsibilities:
- Managed the calendar, made travel arrangements, created expense reports/invoices, prepared for meetings, created power point presentations and other general duties.
- Supported a team of 25 staff during the integration of Confidential .
- Arranged meetings, prepared paperwork for new hires and ordered office supplies.
- Gathered data and assembled Weekly Pricing Package, which was distributed to all senior management for weekly conference calls.
- Established good rapport with all levels of senior management and maintained a high level of confidentiality .
Sr. Executive Assistant
Confidential, Pittsburgh, PA
Responsibilities:
- Maintained relationships with HR, Product & Brand Development and Legal departments.
- Made all travel arrangements, including international.
- Set-up and participated in vendor meetings, distributed notes and follow-up documents.
- Supported oversight of new ingredients and product approval, ensuring substantiated label advertising claims.
- Coordinated media interviews.
- Managed and forecasted departmental budgets.
- Developed Power Point Presentations for conferences and meetings.
- Managed the calendar and prepared for all meetings
Sr. Executive Secretary
Confidential, Pittsburgh, PA
Responsibilities:
- Managed the calendar and prepared the executive for all meetings
- Developed and maintained professional business relationships with management
- Made all travel arrangements and performed all secretarial/administrative functions
- Managed departmental expenses/budgets for travel and supplies
- Created budget and tracking reports and Power Point presentations for sales meetings in support of the following area of operations: Sales, Purchasing, Inventory Replenishment, Packaging (Print & Production), Internet Initiatives and Direct Response Marketing
Administrative Assistant
Confidential, Pittsburgh, PA
Responsibilities:
- Processed performance evaluations while upholding the highest level of confidentiality
- Supported all departments with personnel matters and general secretarial responsibilities
- Responsible for Professional Development programs that provided continued education
- Prepared monthly production results/reports utilizing a variety of computer programs
- Set-up a prospect/client tracking system and computerized training initiatives
- Typed correspondence and prepared/designed proposals for client presentations
- Provided research proposals for sales team utilizing multiple databases
- Created monthly sales newsletter, prepared reports and provided presentations