SUMMARY:

• Acquire a challenging position with a progressive organization that seeks to help those in our community with needs all of kinds.
• To be of an asset, as well as to benefit to a company that believes in team building and improving the lives of others.

TECHNICAL SKILLS:

• MS Office Suite to include
• WORD
• EXCEL
• POWERPOINT
• OUTLOOK and ACCESS WordPerfect 6.0 QuickBooks Pro Lotus 1 - 2-3 Internet Explorer Dbase Database Maintenance Worker s Compensation Customer Service Representatives Sales Representative Retail Sales Inventory Control Research & Analysis Office Administration Payroll Bookkeeping Worker s Compensation Defense Travel System JASMS Abode Professional E2 Solutions GEMS (ePerformance) Web Tatel

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Office Management Specialist

Responsibilities:

• Provide clerical support to the Office Director and Deputy Directors including 14 officers in the European and Eurasian Affairs Bureau and perform adequately is based on a thorough knowledge of the responsibilities, the organizations of the office, and the nature of projects and their relation to the overall mission of the Department.
• Follow up on telephone conversations and take appropriate actions to ensure that necessary actions are initiated and subsequently assures that such action is completed in a timely manner and maintain a calendar for the office director and deputy indicating purpose of appointments and outlining background data, or arranging for oral briefings by the respective offices.
• Invites high level officials to participate in formal discussions regarding foreign policy.
• Reviews all outgoing correspondence for compliance with established policy and viewpoints.
• Answering telephone calls and receiving/meeting/escorting visitors, referring to appropriate staff members, if necessary;
• Setting up appointments and meetings and arranging for conference rooms and VTC/DVC
• Managing files, preparing file folders and sending to archives old files;
• Scanning equipment
• Typing documents (correspondence, memoranda, cables, diplomatic notes, etc.)
• Downloading materials from the computer, the internet and the intranet;
• Sending and retrieving materials by facsimile;
• Delivering/picking up materials and packages;
• Copying and collating materials;
• Preparing Time and Attendance (WEB TATEL)
• Preparing travel orders and handling travel arrangements in E2 Solutions;
• Preparing travel, taxi and other vouchers; and
• Drafting country clearance requests
• Serving as the first point of contact for Share Point sites
• Finalizing and deliver documentation for the 7th floor Principles
• Monitoring all cable AMGT cable traffic on
• Completing other secretarial tasks, as requested by the assigned officers.
• Compiling ePerformance Documents and enter them into the HR Database.
• Applying internal control measures to protect organizational integrity;
• Preventing unauthorized use or misappropriation of sensitive and classified materials;
• Reporting instances of security problems to the appropriate management official;
• Assuming full responsibility for safeguarding all classified and sensitive but unclassified (SBU) material and equipment in assignment area.

Confidential, Arlington, VA

Executive Assistant

Responsibilities:

• Served as executive assistant to Directorate Executive Office consisting of Commanding General, Deputy Commanding General Director, Executive Director, and Executive Officer, for the Directorate of Installation Management Command.
• Served as the key advisor and principal member of the Directorate Executive Office and a liaison between the HQ, Installation Management Command (IMCOM) Executive Office, and the Directorate of Operations and Facilities Divisions regarding administrative management functions.
• Provided advice and recommendations to the Executive Officer on all matters relative to the coordination, integration, and synchronization of staff actions, events, and activities personally affecting and involving the Directorate. Developed comprehensive plans and strategies for the internal and external integration of day-to-day and long-range projects, actions, and activities requiring the involvement of the Executive Office.
• Extrapolated existing methods and procedures to future requirements in developing timely and executable plans of action.
• Action required extensive and delicate coordination, both internally within IMCOM, and throughout the Assistant Chief of Staff, Installation Management (ACSIM). Managed staff actions, determined status, prioritized events, and provided comprehensive status briefs to the Executive Office.
• Responsible for managing the operational schedule of the Executive Office. Developed and maintained the Director's and both Executive Director's long range calendars.
• Researched and coordinated with staff elements in order to depict executive level travel, major events, social activities, and speeches.
• Worked closely with other elements of the HQ, IMCOM Executive Office, and IMCOM Regions points of contact in scheduling and coordinating all visits, meetings, and itineraries.
• Declined appointments and activities in conflict with other engagements, and as necessary, arranged for a substitute to represent the Director.
• Scheduled pre-briefs and answers specific questions pertaining to events and activities involving the Directorate Executive Office. Planned, scheduled, and directed arrangements for activities hosted by the Director.
• Tasked specific staff and organizational elements responsible for researching, developing, and preparing documents, speeches, position papers, and briefings for the Director's use in meetings, briefings, and social functions.
• Responsible for the proper handling of telephone calls, messages, short-fused taskers, and daily details of the Executive Office's travel and itineraries, to include requests for aircraft, arrangements for ground transportation, accommodations, office calls, briefings, and socials.
• Processed large volumes of correspondence to meet critical schedules of the Executive Office. Anticipates, researches, and adds necessary background information to correspondence requiring the Executive Office's attention.

Confidential, Arlington, VA

Executive Assistant

Responsibilities:

• Responsible for the efficient and effective management of the day-to-day administration of the Family Program Office, which oversees a highly visible, complex program.
• Reviewed office programs and activities through reports prepared by office staff and other offices.
• Provided oversight of the daily administrative activities in carrying out the functions of the office.
• Identified and implemented office administrative process improvements and business practices.
• Reviewed incoming official correspondence and made proper distribution for action.
• Ensured that all communications are timely, accurate, and consistent with the Family Program Office policy.
• Developed, monitored, and executed the Family Program Office budget, arranged purchase and maintenance of office equipment including word processing, telecommunications, facsimile transmission, and telephone equipment.
• Identified training needs for office personnel and coordinates all internal required training.
• Determined need for suspense, assigned suspense, posts file, reviewed file for compliance, reminds individual of suspense, annotated file at completion of action.
• Prepared for meetings; gathers information, organized material, prepared briefing charts or slides, and arranges meeting room.
• Participated in offsite training workshops, conferences, meetings, and field location visits as required.
• Prepared travel orders as directed for staff and volunteers
• Coordinated training for military and civilian Family Program Division staff and prepared training attendance reports for mandatory training.
• Coordinated facilities maintenance of required building maintenance and repaired within the Family Program Division.
• Prepared staffing papers and regulation updates and shall coordinate, consolidate comments, and prepare FP responses to staffing papers, policy letters, and regulation updates.
• Follow up on travel card participants for Chief, FP in making Government travel card payments and shall notify Chief, FP of discrepancies.
• Prepare Publications orders for the FP Publication account, orders based on requests and disseminate regulations to FP Staff employees as requested.
• Retrieved and delivered mail for conference support materials with current NGB mail procedures.
• Set up webinars, go to meeting, and audio bridge teleconference calls.
• In and Out Processing Personnel and conduct orientation for new FP staff including all required briefings and orientation items and out-process departing FP staff, ensuring all required topics are covered, required signatures obtained, and all equipment and keys are turned in.
• Prepare fund cite letters to invited guest and to trainers to the National Family Program Workshop/Conferences.

Confidential, Greenbelt, MD

Senior Administrative Assistant

Responsibilities:

• Provided administrative support to the senior level management for Confidential Information Technology business unit.
• Assisted with human resources processes and functions for Human Resource Director and Manager.
• Liaison between the Senior Managers, HR Directors, HR Managers, Executive Assistants, supervisors, and staff, within the group by ensuring that necessary activities are conducted as planned and handled professionally.
• Assisted in reviewing and establishing a filing system and administrative process for senior level management.
• Assisted in preparation of PQR and CSR reports for high-level management and program managers.
• Prepared Saturn expense reports for management.
• Made travel arrangements through LM Travel in Travelocity.
• Made purchases using Purchase card and Meeting card for various invoices.
• Prepared and distributed massive mail distribution to program managers.
• Worked with property management to receive data watch cards, tenant request for service and other building related concerns.
• Send email correspondence to Jan Viar for destruction bend.
• Created and maintained filing for HR files, various invoices, and reports.
• Maintained a filing system for the coordination and development of the monthly budget for P-card.
• Prepared and scheduled departmental and/or committee meetings including logistics, agenda preparation, attendance records, preparation of minutes, and any other necessary follow-up items.
• Processed and reviewed incoming mail for Senior Level Management.
• Distributed incoming mail to key personnel and Fed Ex mailings.
• Managed and purchased office supplies from Staples Supplies, snacks, and refreshments from outside vendors.
• Distributed and stocked office supplies, copy machines, snack pantry, and refreshments for office.
• Provided backup assistance to the Office Manager during breaks and/or days off.
• Other general office duties included: maintain calendar schedules, send out invite for meetings and telecoms, making copies of documents, responding to email correspondence and phone calls, faxing documents, answer phones, typing letters and filing correspondence.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Provided administrative support to the Project Manager, Regional Manager, and Secretary of Treasury under the Department of Labor outside contractor.
• Assisted in high volume payroll process by maintaining timesheets and leave requests for Human Resource (Kim Henigan) and processing necessary documents to ensure that the timesheet requirements are met.
• Analyzed and reviewed punch detail report from time clock on a weekly basis, process payroll for headquarter and distribute paycheck to entire staff.
• Liaison between the Secretary Treasury, General Manager, Project Manager, supervisors, and staff, within the group by ensuring that necessary activities are conducted as planned and handled professionally.
• Assisted in reviewing and establishing a filing system and administrative process for management.
• Assisted in preparation of reports for operation as well as supply requisition processing and massive mail distribution.
• Reported and monitored all workers’ compensation claims sent to Confidential .
• Submitted all medical bills, doctor certificate, and other important documents to claim adjuster.
• Maintained a filing system for the coordination and development of the annual budget for petty cash, America express, daily logs, weekly log, daily hours, and other important documents for the administrative office.
• Prepared and scheduled departmental and/or committee meetings including logistics, agenda preparation, attendance records, preparation of minutes, and any other necessary follow-up items.
• Processed and reviewed incoming mail for Project Manager.
• Purchased office supplies from Quill Supplies.
• Distributed incoming mail to personnel and Fed Ex mailings to headquarters’ office.
• Provided backup assistance to the Project Manager during breaks and/or days off.
• Other general office duties included: petty cash, gas receipts, and travel vouchers, maintain calendar schedules, making copies of documents, responding to email correspondence and phone calls, faxing documents, answer phones, typing letters and filing correspondence.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Worked with grassroots /low-income people for a social justice agency.
• Assisted in tracking Moms N’ Tots GED/AMEN applicants and graduates on a monthly basis.
• Maintained statistics on the program and compile annual evaluation for Moms N Tots, and SEM report and prepared AMEN newsletter publishing quarterly and contribute to the SEM newsletter.
• Developed advertising information on the AMEN program for employers and recruitment flyers for potential clients to market the program and assisted the SEM development officer in grant submission and fund-raising through writing of program descriptions.
• Managed data collection and program support as well as oversee office equipment computers, fax, and copier.
• Answered phones, fax information, oversee massive mailing distribution for fund-raising purposes and order all office supplies.

Confidential, Washington, DC

Administrative Assistant

Responsibilities:

• Provided administrative support to the Project Manager under the FDIC outside contractor.
• Assisted in the payroll process by maintaining timesheets and leave requests for Vice-President and processing necessary documents to ensure that the timesheet requirements are met.
• Liaison between the President, Vice-President, Project Manager, supervisors, and staff, within the group by ensuring that necessary activities are conducted as planned and handled professionally.
• Assisted in reviewing and establishing a filing system and administrative process for management.
• Assisted in preparation of reports for operation as well as supply requisition processing and massive mail distribution.
• Maintained a filing system for the coordination and development of the annual budget for petty. cash, driver’s manifest, daily logs, and other important documents for the administrative office.
• Prepared and scheduled departmental and/or committee meetings including logistics, agenda. preparation, attendance records, preparation of minutes, and any other necessary follow-up items.
• Ordered office supplies from Boise Cascade.
• Provided backup assistance to the Project Manager during breaks and/or days off.
• Other general office duties included: petty cash, travel arrangements, contact person for public, maintain calendar schedules, making copies of documents, responding to email correspondence and phone calls, faxing documents, answer phones, typing letters and filing correspondence.