SUMMARY:

Executive and Legal Assistant with strong communicative, quick - thinking, and managerial and problem-solving skills.

TECHNICAL SKILLS:

C * C++ * Oracle * Visual Basic * MS Office - Word * WordPerfect * Excel * Access * Project * OneNote * InfoPath * Outlook * Publisher * PowerPoint * Lotus Notes * Lotus 123 * RAPID * QuickBooks * Visio * Reflections * Internet * Intranet * Adobe PageMaker * MS Money * Primavera P6 * SAP * Easy Procure * SmartDocs * PMP * SmartChoice * SharePoint * Concur * Adobe Acrobat * MS Project

EXPERIENCE:

Confidential, Morrisville, NC

Executive Assistant

Responsibilities:

• Provide administrative support to IT Managing Director, Directors, VPs and other People Line (PL) managers through meeting management
• Handle, maintain, and utilize confidential information on a routine basis for IT director, VPs, and senior management
• Coordinate staff & IT Director travel arrangements including ground transportation, flights, and hotel rooms, and process and submit expense reports promptly.
• Plan and organize internal and external business events, administering all necessary arrangements including invitations, logistics, booking, arranging catering, overseeing "day of " activities to ensure smooth execution of the plan.
• Assist with the onboarding process for new hires by obtaining desk location, equipment (process requests for hardware), phone set-up, user name, and passwords, etc.
• Maintain an accurate inventory of 2nd floor, including Flow IT space (who is sitting where, spare capacity, forecast based on open roles,
• Work with BDC Mgmt office on the restacking plan, as required.
• Oversee visitors' offices for internal and external guest bookings. Ensure rooms are prepared for the arrival of all guests, which includes providing client services: creating individual name tags, answering questions, requesting access to building, and providing details about their travel to North Carolina
• Order supplies for Flow IT and other IT teams, and maintain separate inventory.
• Ensure adequate inventory levels for all office equipment and supplies
• Ensure cost efficiency as a top priority.
• Assist Raleigh IT employees with routine admin tasks (i.e., new hire onboarding) and inquiries.
• Partner with other Admin Assistants (3rd & 4th floors) and act as a backup in the case of emergency / unforeseen event (unexpected leaves).
• Report generation
• Attend Recruitment status meetings

Confidential, Research Triangle Park, NC

Executive Assistant

Responsibilities:

• Energetically support and shadow the Senior Director of Learning at Cisco, his seven direct reports, and their staff of 50 people, located domestically and internationally
• The right-hand person for the Sr. Director 50% of time
• Special projects 50% of time
• Coordinate meetings
• Maintain the travel budget
• Expense reports, reconciling purchases made with procurement card and corporate travel card
• Prepare domestic and international travel logistics
• Accomplish Learning at Cisco objectives by communicating job expectations; planning, monitoring, appraising and reviewing team projects.
• Achieves operational objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; implementing change.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Proofreading PowerPoint presentations and documents
• Project Management
• Assist in social media marketing and strategy
• Create and Generate reporting and data that the Sr. Director reported to his supervisor
• Leadership Skills: Keep your employees motivated, resolve conflicts and make hard decisions for projects.
• Time Management: Working with employees, customers and management, often spinning multiple plates at once.
• Math and Budgeting: Keep and maintain a budget for projects. Know where the project's money is going.
• Analytical Skills: Solve problems that may come up during a typical work day. Constantly analyzing data and making decisions that affect projects on a regular basis.
• Familiar with SmartSheet software for collaboration and time management

Confidential, Research Triangle Park, NC

Executive Administrative Assistant / Legal Assistant

Responsibilities:

• Present dedication to 5 c-level executives and 250 of their staff members. Duties included coordination of meetings, the process of grant-in-aid, onboarding & start up the support of new employees, cost center reporting, and general office administration. Provide advice and assistance when conducting staff performance evaluations Strong knowledge of SAP, Easy Procure and Microsoft Office (PowerPoint, Word, Excel, Access, and Outlook) as well as excellent written and verbal skills. Occasionally creating Adobe PageMaker from Microsoft Word documents. Countless additional skills were also utilized in this position, including, but not limited to organizing, managing data, scheduling, and communication.
• Combining the five departments that I supported, I controlled $75 to $21 million budgets.
• Lead administrator. Due to seniority at the company, I was the primary point of contact for other administrators where I offered coaching, scheduling, and training to administrator coming into the business.
• Update internal website
• Onboarding and orientation
• Schedule appointments
• Expense reports, reconciling purchases made with procurement card and corporate travel card
• Provide approval for accounts payable, up to $50,000, as well as a secondary approver for 3 of the five senior executives for everyday requests and orders
• Created a tool to track candidates from the time the notice of a job was posted, until the hiring or notification of the prospective candidate.
• Take detailed ordering briefs and clarify specific requirements of each project
• Delegate project tasks based on individual’s strengths, skill sets and experience levels
• Track project performance, specifically to analyze the successful completion of short- and long-term goals
• Meet budgetary objectives and make adjustments to project constraints based on financial analysis
• Develop comprehensive project plans to be shared with other staff members
• Use and continually develop leadership skills.

Confidential, Raleigh, NC

Legal Assistant

Responsibilities:

• Support the Senior Vice President of Investment Relations in a professional, enthusiastic manner. Duties included working with financial reports, 10K(s), 10Q(s), investment meetings, preparing presentations, scheduling, and general administrative responsibilities. Strong knowledge of Microsoft Office (PowerPoint, Word, Excel and Outlook) as well as excellent written and verbal skills. Handle high stress, be the right hand and buffer, screen calls for the Vice President. Basic Executive Assistant duties: make travel arrangements, set up conference calls, as well as maintain calendar and blackberry. Assist the Treasury Department.
• Support the Senior Vice President of Progress Fuels in a professional, enthusiastic manner. Duties included working with financial reports, creating letters, preparing presentations, scheduling, and general administrative responsibilities. Strong knowledge of Microsoft Office (PowerPoint, Word, Excel and Outlook) as well as excellent written and verbal skills. Handle high stress, be the right hand and buffer, screen calls for the Executive. Basic Executive Assistant duties: make travel arrangements, set up conference calls, as well as maintain calendar and blackberry. Assist the accounting department.

Confidential, Research Triangle Park, NC

Legal Executive Assistant

Responsibilities:

• Support 3 Attorneys in the Confidential Legal Department.
• Reviewed contracts, work independently without much oversight, self-motivated, detail oriented, displayed strong written and verbal communication skills, strong organization skills, positive attitude show the capability to interact well with co-workers, managers, and clients.
• Proficient at multi-tasking and turning work around quickly to meet deadlines while maintaining quality standards.
• Advance computer skills in Westlaw, Lotus Smart Suite, and Microsoft Office.
• Administer patents, trademarks, and advertisements.
• Create letters, review contracts, make travel arrangements, set up conference calls, maintain a calendar, generate monthly reports, and general administrative responsibilities.
• Be on familiar terms with & implement Sarbanes-Oxley.
• Exhibit excellent written and verbal skills. Prepare correspondence, standard agreements and contract revisions under the supervision and direction of an attorney.
• Ensure that documents are completed and submitted for Law Department review within established timeframes.
• Demonstrate skills in written communication and verbal communication