SUMMARY:

• Executive Assistant/Administrative Assistant with extensive years of experience in industrial administration and coordination.
• Experienced in Administrative support to Vice Presidents, Directors, Management & Staff
• Highly proficient in SAP, Word Processing and Spreadsheets.
• Responsible for spearheading SAP workflow for Automation Approval Project, New Purchase Orders Project, Requisition Change Project.
• Responsible for typing memos, letters, proofread documents for administrative meetings and other basic office duties.
• Responsible for travel & entertainment reimbursement through Concur.
• Proficient in creating/coordinating monthly meetings, Excel reports and PowerPoint presentations.
• Responsible for daily calendar scheduling using MS Outlook, switchboard coverage.

TECHNICAL SKILLS:

• Proficient in SAP, Word Processing and Spreadsheets.
• Skilled in AMSI, Visio, EndNote, Concur, WPB, Q&A Write, EndNote.
• Skilled in Microsoft Word, Excel, PowerPoint, Access, Publisher, Outlook 365.

PROFESSIONAL EXPERIENCE:

Confidential, Chicago, IL

Order Management Specialist

Responsibilities:

• Responsible for entering virtual goods receipts into SAP in a timely and accurate manner
• High volume data entry
• Serve as backup support to the PO Expediter

Executive Assistant to the Chair of Division of General Internal Medicine

Responsibilities:

• Update and maintain Curriculum Vitae (CV)
• Prepare and develop organization charts in MS Visio
• Prepare travel authorizations for timely reimbursement
• Develop internal and external documentation and correspondence
• Update and maintain memos and transcripts utilizing MS End Note
• Provide administrative support to departments within the organization
• Coordinating staff meeting and teleconferences utilizing Go T0 Meeting application
• Type memos, letters, proofread documents for administrative meetings and other basic office duties.

Purchasing Administrator

Responsibilities:

• Excellent written and verbal communication skills.
• Strong interpersonal skills. Independent worker.
• Superior organizational and problem resolution skills.
• Manage and maintain multiple Executive & Management calendars in MS Outlook
• Strong basic computer software (MS Office). Some experience in database programs.
• Professional telephone manner.
• Manage and maintain multiple ongoing projects
• Spearhead the Systems, Applications and Products in Data Processing (SAP) workflow for Automation Approval Processing (AAP)
• Created, maintained, and updated the Vendor Management Records
• Provided administrative and business support to procurement department
• Maintained Data Management Systems for all divisions in SAP
• Reviewed, analyzed, and evaluated unit cost and price data in contractor proposals
• Implemented and developed acquisition plans with companies procurement department
• Created instruction process mapping documentation in Workforce Performance Builder (WPB).
• Successfully assisted in a team development project of the company Purchase Card (P - Card) program
• Implemented and served as the Promotional Program Coordinator; in support of the sales representatives
• Web automation of Promo Store (Promotional Program)
• Type memos, letters, proofread documents for administrative meetings and other basic office duties.

Logistics Administrator

Responsibilities:

• Administrative support Supply Chain Management, Purchasing/Office Services and Facilities Management Departments.
• Daily calendar scheduling using MS Outlook, Switchboard coverage.
• Create and update Material Masters, Info Records for all divisions in SAP.
• Create and update Bill of Material Records for all divisions in SAP.
• Spearheaded SAP Automation of Material Masters, Info Records and Bill of Materials.
• Create and update Vendor Master Records in SAP.
• Create and update Purchase Orders and Requisitions in SAP.
• Managed/Issued Employee ID's.
• Backup for Receptionist and Mail Room Services.
• Create/coordinate monthly meetings, Excel reports and PowerPoint presentations.
• Coordinating meetings/teleconference logistics; Conference coordination.
• Prepare and Coordinate Travel and Expense Reports.
• Brother Promotional Program Coordinator; Support to Sales Representatives.
• Update Daily Container Tracing Report.
• Division Events Coordinator Representative.

Purchasing/Logistics Administrative Assistant

Responsibilities:

• Administrative support to, Director, Management & Staff.
• Switchboard coverage.
• Create & change Material Masters and Info Records in SAP.
• Create/coordinate monthly meeting reports using Word, Excel and PowerPoint.
• Coordinating meetings/teleconference logistics; Conference coordination.
• Type memos, letters, proofread documents for administrative meetings and other basic office duties.

Administrative Assistant

Responsibilities:

• Administrative support to Vice Presidents, Directors, Management & Staff of SunCare Division.
• Daily calendar scheduling in MS Outlook.
• Create PowerPoint presentations.
• Coordinating meetings/teleconference logistics; Conference coordination.
• Voucher and bill payment preparation (domestic & international).

Office Administrator

Responsibilities:

• Support to Manager & Staff.
• Data Entry, Analysis, Lease renewals.
• Received & entered monthly rent payments.
• Prepared move in lease and move out security reimbursement.
• Collected and presented information for yearly Lease renewals using Consume Pricing Index.

Administrative Assistant

Responsibilities:

• Administrative support to Director, Management & Staff of Call Centre.
• Create PowerPoint presentations.
• Coordinating meetings/teleconference logistics; Conference coordination.
• Expense Voucher and bill payment preparation (domestic & international).
• Type memos, letters, proofread documents for administrative meetings and other basic office duties.