SUMMARY:

• Experienced event planner, executive/program assistant, office manager with over 10 years of experience.
• Experience includes: Working with fortune 500 companies and NGO’s, supporting C - level executives, VPs and directors with front office duties such as managing e-mails, executing events, booking international travel, organizing weekly staff meetings, preparing meeting materials and acting as a gatekeeper for the executives, primarily working with MS Outlook and Lotus Notes; assisting with large volume of international travel to Europe, Asia, India and Eastern Europe, and managing complex international logistics for meetings, conferences and seminars.

TECHNICAL SKILLS:

Microsoft Word, Excel, PowerPoint, Outlook, Lotus Notes, SharePoint, basic Salesforce, WebEx, Concur, Purchasing-card and basic SAP-SRM. Typing Speed is 55 WPM.

PROFESSIONAL EXPERIENCE:

Confidential, Washington DC

Contract Administrative Assistant

Responsibilities:

• Worked with the President and managed the front office of the Executive Offices (President’s office- east/west wings).
• Performed projects for the Chief of Staff and provided support with the Board of Directors meetings.
• Supported customers, employees and clients with inquiries pertaining to local events.

Confidential, Washington, DC

Contract Executive Assistant

Responsibilities:

• Coordinated office management duties in the absence of the office manager by serving as a backup for the Director of Government and two lobbyists.
• Assisted with PAC projects on behalf of the Federal Government Affairs Manager.
• Collaborated with company vendors in ensuring the office is managed with minimum interruptions.

Confidential, Mclean, VA

Contract Executive Assistant

Responsibilities:

• Ensured various high level meetings such as board meetings, launch events, customer/supplier meetings and internal direct reports meetings are marked in the outlook calendar.
• Assisted with the coordination and support of complex offsite and on-site meetings.
• Prepared expense reports and reimbursements as needed.
• Collaborated with assistants within the CEO office to ensure all high level meetings are communicated and finalized.
• Received incoming communication such as telephone calls, mail, and internal correspondence and prioritize and re-direct this communication, as required.

Confidential, Washington, DC

Local Volunteer Coordinator

Responsibilities:

• Assisted the organization with services that entail finding safe and comfortable homes for foreign exchange students coming for the semester year in the United States in conjunction with State Department requirements.
• Identify, screen, interview and select safe and appropriate volunteer host families for Confidential students by establishing strong working relationships with high school educators.
• Provided support for Confidential students; establish working relationships with school administrators to facilitate student enrolment.

Confidential, Reston, VA

Contract Administrative Assistant III

Responsibilities:

• Provided executive support to the Managing Vice President/Deputy Controller and its staff of 20 employees.
• Prepared logistics requests for the quarterly department meeting held off-site.
• Managed multiple and heavy outlook calendars, prepared agendas using PowerPoint, handled confidential financial documents pertaining to the creation of the annual report.

Confidential, Washington, DC

Contract Executive Assistant

Responsibilities:

• Vacation coverage requested where I managed calendars, organized client meetings and booked weekly travel to NY for the opening bell on behalf of the EVP and Senior VP.

Confidential, Washington, DC

Contract Senior Administrative Assistant

Responsibilities:

• Supported the entire office comprise of lobbyists with front office coordination duties such as processing invoices, booking travel, on-boarding new staff, and assisting visiting state lobbyists with meetings, catering and manage concur.
• Processed consultants and vendor contracts, created purchase orders in SAP-SRM, reconcile monthly P-cards, and managed client invoices within company compliance guidelines.
• Generated and tracked purchase orders created for membership dues, vendor invoices, consultants’ contracts, state and federal contributions averaging over $ 985,000 per month.
• Coordinated on-boarding of new employees and contractors to include ordering of laptops, request of network/software access and provided light IT support.

Confidential

Contract Administrative Assistant,

Responsibilities:

• Covered for a maternity leave request by providing administrative support to the brand commercial team leaders and five marketing Directors within the Global Commercial Development Group.
• Provided managers support with scheduling meetings through Outlook, reserving conference rooms and setting up videos.
• Created purchase orders for vendors and followed up with payments, approvals and proposals submission via SAP-Ariba.

Confidential, Washington, DC

Executive Assistant/Program Assistant and Short Term Staff

Responsibilities:

• Led the unit administrative staff and consultants by organizing a high-profile client and staff event in Jordan (the Dead Sea) comprised of over 200 attendees.
• Supervised all matters pertaining to the success of the conference in the Middle East by ensuring all guests had visas, room reservations and ground transportation.
• Organized off-site ground bus transportation and dinner for all staff and guests in Madaba, Jordan (Haret Djoudna restaurant).
• Planned the roof top evening reception by organizing the band, music, catering and menu at the Kempinski-Ishtar.
• Researched family and visitor off-site events and planned fun events for participants by working with local tourist companies in the Middle East.
• Worked on various event logistics for the conference in Jordan with tasks such as budget estimation, vendor proposals, contracts, catering selection, hiring of short-term consultants, training temporary personnel, name badges, room set up, and greeting participants.
• Managed site hotel staff (Kempinski-Ishtar, Dead Sea) with all matters pertaining to rooms, transportation, room set up, catering and evening reception.
• Arranged all logistics such as visa, hotel, transportation and travel for over 150 participants and traveled on mission to finalize the conference abroad.
• Requested to travel as the first delegate to Jordan to meet with hotel executives to discuss final logistics details.

Confidential, Reston, VA

Contract Executive Assistant

Responsibilities:

• Provided high level support to an EVP, Global Purchasing Executives and Suppliers.
• Processed passports by finalizing visa requests and arranged international and local travel to cities such as Detroit, Hong Kong, Beijing, Ottawa and London.

Confidential, Arlington, VA

Contract Office Administrator

Responsibilities:

• Assisted three staff members of the Constituent Relations team with their annual Supplier Conference on Capitol Hill.
• Researched, collaborated with internal staff, created profiles for members of Congress and finalized presentation material for invited participants.
• Assisted the Vice President of Marketing and Business Development group within the Integrated Defense System section of Confidential with day-to-day operations.

Confidential, Washington, DC

Executive Assistant

Responsibilities:

• Provided operational, administrative and clerical support to three staff members comprised of the Director, Associate Director and Vice President.
• Served as the initial point of contact for all visitors to the office including the President of the University, off-site Senior Executives and Managers.

Confidential, Washington, DC

Contract Program Assistant

Responsibilities:

• Arranged all logistics such as visa, hotel, transportation and travel for over 150 participants and traveled on mission to finalize the conference abroad.
• Provided event-planning duties on the Booster Malaria Workshop. Duties such as light budget preparation, gathering RSVPs, responding to inquiries, preparing and shipping name badges, and editing final presentations.