SUMMARY:

• 20+ years of Administrative experience supporting Human Resources, Accounting, Operations and C - Level Executive Leaders. Areas of expertise include:
• Office Management
• Executive Level Support, Calendar Management, Expense Reporting & Travel Coordinating
• Front/Back Office Operations/Management
• Records Management, Employee File Management
• Extensive background in Customer Service
• Payroll Processing
• New Employee Orientation, Onboarding, Training
• Recruitment; Interviews, Background Screens

TECHNICAL SKILLS:

• Microsoft Office, Word, Excel, PowerPoint, Outlook Calendar
• ADP and Paychecks Payroll Systems
• ICIMS Applicant Tracking System
• Peoplesoft HRIS
• Concur Travel & Expense Reports

PROFESSIONAL EXPERIENCE:

Confidential, Tacoma, WA

Office Manager

Responsibilities:

• Organized office operations and procedures.
• Arranged all Travel for executives
• Arranged and coordinated all meetings and events hosted by Local.
• Supervised, monitored, assigned, and supported assignments to Support Staff and all clerical functions
• Approved payroll, time off, requisitions, expense's

Confidential, Tacoma, WA

Administrative Assistant

Responsibilities:

• Process all incoming applications for Confidential Centers, Confidential Programs and Family Confidential Home.
• Input application information into Confidential and create/ update licensing files.
• Process Fire and Health inspections for providers
• Notified appropriate city/county planning Departments and Boiler Inspector of receipt of center applications.
• Answered questions from potential applicant/providers regarding the licensing process including orientation dates.
• Prepare and mail new applicant orientation information; maintain registration reservations, maintain record of actual attendance and create certificate of orientation attendance for the orientation sessions provided by the local Confidential office.
• Compile orientation and initial visit packets.
• Processed all Portable Background Check applications and all transmittals for Confidential Payments
• Received and distributed to licensors any records of criminal and/or CPS involvement of Family Confidential Homes and Confidential Center and Confidential Programs staff.
• Notify providers of individuals who are cleared to work at the facility.
• Maintain files of Criminal History Background Checks for all Confidential centers and Confidential programs.
• Initiated and completed all clerical work for providers.
• Notify licensors and providers of anniversary dates and licensing fees due.
• Complete Provider Action Request and send to unit for processing.
• Create and maintain licensing information for all licensed providers in Confidential Licensing Module.
• Clarified criminal history and licensing application process with providers, community stakeholders and the general public.
• Received and processed all incoming and outgoing mail.
• Prepared/recorded minutes/notes for all meetings.

Confidential, Federal Way, WA

Executive Assistant

Responsibilities:

• Administratively supports group of executives.
• Schedules and supports internal and external executive level meetings and large-scale events including but not limited to MS Outlook calendaring, site selection, presentation management, agendas, coordinating presenters and their materials and creates high level minutes based on meeting discussion.
• Creates and edits documents, spreadsheets, presentations, organizational charts on behalf of executives.
• Coordinates executive travel and maintains incurred business expenses.
• Manages building, space availability, concerns and communicates updated status.
• Drafts and disseminates all-staff communications at the request of executives.
• Manages purchase orders and invoices within Great Plains program and in conjunction with Finance Department. Compiles AP data in preparation for budget inquiries in support of leadership responsibilities.
• Provides cross-functional administrative support across all departments.
• Manages the tracking and depositing of Provider Reimbursement checks.

Confidential, Kent, WA

Administrative Assistant /Training Center Ambassador

Responsibilities:

• Coordinated all scheduling activities for employee training classes and provided on-site HR support for team members.
• Prepared and organized classroom for training.
• Ensure all necessary equipment, classroom materials were setup and complete for classes.
• Issued and monitored trainee use of company provided debit cards.
• Completed trainee debit card report and disseminate reports to DNS Training for resolution.
• Monitored attendance for trainees (system enrollment and daily tracking).
• Distributed badges, uniforms and personal protective equipment to new hires.
• Coordinated recruitment activities; resume review, pre-screening candidates, scheduling inter- views and completion of pre-employment documents/activities.
• Provide HR Support for local management team and employees.

Confidential

Administrative Assistant

Responsibilities:

• Provided project management support for various sized meetings, conducted onboarding and provided executive support to management team.
• Executive support for 15 managers’ onsite and 4 remote locations; managed appointment schedules by planning and scheduling meetings, conferences, teleconferences and travel.
• Completed executive travel and expense reports.
• Organized all meeting logistics for company-wide, team and employee meetings including catering, lodging, travel and conference room set-up.
• Maintained office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies.
• Provided recruiting support by conducting reference checks, background checks, documenting interview notes, and scheduling phone and in-person interviews.
• Conducted new hire orientation, completed onboarding process with new hires.
• Conducted exit interviews and processed final paychecks.
• Supported management with performance review meetings with employees.
• Maintained employee personnel files and protected personal information with high confidence.
• Managed all accounts payable invoices, manual check requests and payments for customer damage claims.
• Responsible for creating quarterly requisitions and purchase orders for vendors.
• Oversight with payroll processing, monitored employee hours, approved and submitted for bi-weekly processing.