Executive Assistant to the President/CEO Resume New York, NY - Hire IT People

SUMMARY:

Detail - oriented Administrative Support professional with expertise in program administration, information management, logistics coordination, project management, business communications and expense tracking. Strong organizational and planning skills. Demonstrated success communicating and liaising across all department levels, discretely handling confidential information, and managing multiple priorities. Effectively works independently or with a team to complete projects on schedule.

EXPERTISE AREA:

Calendar Management
Travel Planning (Domestic & International)
Meeting & Event Coordination
File Management
Benefits Administration
Expense Reporting & Reconciliation
Project Coordination
Business Writing/Document Creation
Payroll Processing
On boarding of new employees

COMPUTER SKILLS:

SAP, Microsoft Word, Excel, PowerPoint, Access, Outlook
SharePoint, Lotus Notes, Adobe Acrobat, PhotoShop, Internet Explorer, ACT 2000, SalesForce.com, WebEx, Live Meeting, Donor Perfect, Fund EZ

PROFESSIONAL EXPERIENCE:

Executive Assistant to the President/CEO

Confidential, New York, NY

Responsibilities:

Oversee office staff/management
Manage Human Resources functions (On boarding, payroll processing in Paychex System, Benefits Administration
Liaison to the National Board of Directors
Provide support to the Vice President of Administration/Special Projects
Coordinate special events/conferences
Assist with development/fund raising

Executive Assistant

Confidential, New York, NY

Responsibilities:

Responsible for day-to day operations of Executive Director’s Office
Coordinates Executive Director’s calendar, screens phone calls
Coordinates scheduling of Board of Directors meetings and prepares agendas
Records Board of Directors meeting minutes
Coordinates New Hire Process for Director of Administration
Manages Termination/Resignation process for Director of Administration
Assist with coordinating events

Director of Operations

Confidential, Madison, NJ

Responsibilities:

Maintained Human Resources records (W4, I-9, Vacation and leave requests)
On boarding of new hires and managed termination process
Liaison with Group Health and Disability Plan Agents
Project management for CEO

Assistant

Confidential, New York, NY

Responsibilities:

Sourcing nursing candidates via the Confidential Careers website and outside headhunters
Coordinated interview appointments with recruiters and managers
Assisted candidates with interview and on-boarding paperwork

Executive Assistant to the President

Confidential, New York, NY

Responsibilities:

Liaison to the Confidential Board of Directors resulting in increased communication with the President
Calendar management, travel arrangements, logistics for the President, Senior Staff and Board of Directors.
Decreased cost for equipment & supplies by negotiating with building management and vendors
Coordinated meetings and events

Assistant Buyer/Team Coordinator-Logistics & Tolling

Confidential, New York, NY

Responsibilities:

Updated procurement contract information in SAP allowing for increased contract monitoring
Maintained all global procurement contracts electronically in Microsoft SharePoint and physical paper files according to company guidelines
Created and maintained purchase orders relating to procurement contracts in SAP
Prepared contract amendments
Coordinated the bid administration process, including preparing and disseminating bid packages, coordinating conferences with potential bidders, tracking and overseeing sealed bid opening process.

Crewing Manager

Confidential, Berkeley Heights, NJ

Responsibilities:

Arranged travel for marine personnel
Maintained marine personnel files and confidential vessel records
Created marine job orders for submission to maritime unions to fill open positions

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Executive Assistant To The President/ceo Resume

New York, NY

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