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Accounts Payable Administrator Resume

Elizabeth, NJ

TECHNICAL SKILLS:

Windows XP/Vista/7 - MS Excel - Word - Outlook - Powerpoint, IBM 3400-3600, Smart StreamGreat Plains, QAD, AS400, and Masterpiece systems.

EMPLOYMENT HISTORY:

Confidential, Elizabeth, NJ

Accounts Payable Administrator

Responsibilities:

  • Handled high volume invoices for largest location.
  • Processed all invoices, utilities, phone bills, expense reports for payment. Heavy discount vendors.
  • Stamped invoices with date received, reallocated Confidential Code to correct allocation if incorrect, emailed invoices for approval.
  • Prepared and completed check run four times a week.
  • Vendor and departmental inquiries, resolved any discrepancies.
  • Updated and maintained vendor W - 9’ forms.
  • Processed year end 1099’s for vendors and IRS.
  • Lead person on system scanner conversion.

Confidential, Marion, SC

Accounts Payable Specialist

Responsibilities:

  • Process all invoices, utilities, phone bills for payment.
  • Audit and process Travel Expense reimbursements.
  • Open all mail addressed to AP, Stamp and Code with correct Confidential code, and obtain proper signatures.
  • Handle all departmental and vendor inquiries.
  • Works closely with purchasing/materials to ensure correct information is entered in the system for invoice processing.
  • Create departmental forms and templates.
  • Assists the Financial Analyst and Controller with special projects.
  • Prepares material for Payables external auditors.
  • Update W9’s, print and mail 1099’s to individuals as well as IRS.
  • TS16949 Internal Auditor.

Confidential, Marion, SC

Bookkeeper/Office Manager

Responsibilities:

  • Balance Cash Registers and all monies daily.
  • Weekly bank deposits and monthly bank statement reconciliations.
  • Sending Vendor Payments in a timely manner.
  • Inventory of supplies and Water Ice.
  • Purchasing supplies when needed and dealing with vendors.
  • Handling all licenses and Tax requirements.
  • Billing and collections.
  • All general office duties.

Confidential, Staten Island, NY

Human Resources Associate

Responsibilities:

  • Set up Employees for Union Dues and Initiation fees.
  • Enrolled eligible employees for health/dental coverage.
  • Set up amounts to be deducted weekly from employees pay in the Cort Street Payroll System.
  • Worked closely with United Services Workers and
  • Teamsters Local 507 Unions.
  • Responsible for New Hire packets as well as contact for inquiries, questions or help for benefits.
  • Submitted check requests to A/P for various H/R vendors.
  • Verified employment for employees applying for loansHousing, Government programs, or other employment.
  • Verified and approved unemployment for those eligible.
  • Created spreadsheets and departmental forms.
  • Assisted the Human Resources Manager with interviewsaudits, and legal matters.

Confidential, Staten Island, NY

Senior Accounts Payable Clerk

Responsibilities:

  • Audited and edited petty cash and reimbursements.
  • Prepared, entered and processed fuel wires.
  • Processed all utility and phone invoices for all forty locations.
  • Coded, inputted and processed all non part invoices.
  • Created departmental forms and templates.
  • Entered new vendors and address changes.
  • Ran check run for approximately 300 checks daily.
  • Cut manual checks and entered manual payment information into the system.
  • Assisted the Accounts Payable Manager.

Confidential, NY, NY

Accounts Payable Representative

Responsibilities:

  • Matched invoices to purchase orders making all appropriate adjustments.
  • Audited travel and expense reimbursement requests.
  • Processed 150 - 200 payments daily.
  • Handled heavy vendor and departmental telephone inquiry.
  • Coded capital equipment purchases and CIP invoices.
  • Created departmental forms and templates.
  • Opened and sorted heavy volume mail daily.
  • Filed batches daily.

Confidential, NY, NY

Accounts Payable Coordinator

Responsibilities:

  • Audited invoices checking for accurate accounting codes.
  • Inputted 100 - 150 payments daily.
  • Audited and inputted travel and expense reimbursements.
  • Batched and mailed checks.
  • Filed batches in appropriate folders.
  • Heavy vendor and departmental inquiry.
  • Maintained and updated purchase order logs.
  • Prepared material for compliance with IRS audits.
  • Printed and mailed 1099’s.
  • Created departmental forms and templates.
  • Assisted Accounts Payable Manager with new systems conversion.

Confidential, NY, NY

Accounts Receivable/Payable Coordinator

Responsibilities:

  • Inputted invoices daily into IBM system 3600.
  • Audited and inputted travel and expense reimbursements.
  • Updated and maintained new vendor file information.
  • Batched and mailed checks daily.
  • Assisted cash department with bank reconciliation’s and credit card payment postings.
  • Journal entries and A/P corrections.
  • Inputted student batch payment sheets.
  • Prepared, inputted and mailed student refunds.
  • A/R corrections of student batch payment sheets
  • A/R supervisor during A/R supervisors three month leave of absence.
  • Assisted A/P supervisor with year-end 1099,s.
  • Printed and mailed monthly reports to all 150 centers.

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