Executive Assistant Resume Santa Clara, CA - Hire IT People

SUMMARY:

YExecutive Assistant with 10+ years of significant work experience in General Management, Business Development, Project Management, Sales, Events and Marketing. S upported executives ranging from Board Members, SVP and VPs in the network security and semiconductor industry. Known as a passionate person who is willing to accept all challenges who works with a sense of urgency to anticipate the needs of senior - level executives and their staff. I am valued for my positive attitude, professionalism, attention to detail, loyalty and resourcefulness, as well as my excellent communication skills and experience in interacting with all organizational and cultural levels.

TECHNICAL SKILLS:

Proficient on a PC and Mac; Outlook, Word, PowerPoint, Excel, SharePoint, Power BI, SAP Concur, Gmail, Google Calendar, Google Docs, Visio, Skype, WebEx, Workday, and Oracle I-Procurement skills.

PROFESSIONAL EXPERIENCE:

Confidential, Santa Clara, CA

Executive Assistant

Provided administrative support for the Corporate Vice President and eight executives
Managed hectic and complex calendars by prioritizing conflicting meeting requests for the CVP and executives
Scheduled meetings, audio/video conferences, web casts, and special events spanning multiple time zones - include meeting space, notification to attendees, and catering
Coordinated complex travel arrangement for domestic and international - includes visas, flights, hotel, car service, meeting agendas, and detailed itineraries for smooth transition between multiple time zones
Managed expense reports utilizing both domestic and international currencies to ensure all payments are paid in a timely manner
Communicated directly and on behalf of CVP to team members and internal/external executive business groups, while exhibiting the highest degree of professionalism, courtesy and diplomacy
Served as a business partner ensuring strategic, proactive and thoughtful support of the business cycle
Completed purchase orders and manage corporate card purchases
Coordinated legal and financial documents for appropriate approvals
Assisted in the preparation of presentation and meeting materials
Composed and distribute meeting minutes and manage action items for Executive Meetings
Maintained organization charts and email distribution lists
Facilitated logistics for new employees to support smooth transition into the department
Coordinated tasks for multiple US/international offices
Built cross-functional relationships between departments
Office space management

Confidential, Palo Alto, CA

Executive Assistant

Provided administrative support for the VP of Worldwide Systems Engineering, VP of AMER Sales and a team of 480 (Directors, Managers, Engineering, and Sales Executives)
Compiled weekly and monthly sales forecast, booking and revenue reports
Coordinated and planned for sales meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering
Coordinated, planned and participated in sales manager meetings and conference calls
Prepared presentations for sales meetings
Arranged and confirmed local, domestic, and international travel for VP and other members of the sales organization
Helped coordinate onboarding process with new employees
Calendaring and email management
Prepared/tracked expense reports, PRs and POs as required
Facilitated communication with all levels of management, both internal and external

Confidential, San Jose, CA

Executive Assistant

Provided administrative support for the SVP of Engineering, VP of Imaging Sensor Business Unit and a team of 60 (Directors, Managers, and Engineers)
Managed multiple executives’ complex ever changing calendars
Meeting/event planning including global all hands meeting, quarterly business reviews, CES, and sales/customer meetings
Coordinated both domestic/international travel arrangements including process intricate expense reports, visas, and passports
Prepared detailed travel itinerary for travelling executives
Coordinated logistics for meetings, company events, global meetings, sales meetings, and trade shows (venue selections, negotiated hotel contracts, vendors, agendas, deliveries, room set up, hotel room blocks, giveaways, audio, visual, and catering)
Prepared PowerPoint presentations for staff meetings
Acted as a liaison with finance and accounts payable department to prepare and track budget
Responsible for set-up all logistics for new hires (including cubical, phone, laptop, cell phones, business cards, and intranet in house software access
Acted as the go-to person for any IT related matters

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Executive Assistant Resume

Santa Clara, CA

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