KEY SKILLS:

Office Management

Records Management

Executive Support

Travel Coordination

Front - Desk Reception

Data Entry

Spreadsheets/Reports

Event Management

Calendaring

Records Management

Service Orientation

Billing

Coordination/Time Management

Judgment and Decision Making

Database Administration

Complex Problem Solving

Applicant Tracking System

AP/AR

COMPUTER SKILLS & SOFTWARE:

Lotus Notes 8,9.0/iNotes

PreVisor

Briod Solid Systems

Kronos

Kroll

Newton

MS Suite 2003/2007

MS Outlook Concur/KPERS

10-Key by touch

WebBART Portal

ID Works (Data Card)

Regions Intersect

Geonet/Geotrack

Taleo/ PeopleSoft

Gateway/Icarian

Oracle

Risxfax/Gallagher Bassett

ADP

Red Carpet

Virtual Edge

Newton

ProWatch

BOSC System

Infinium

MyEscreen

HrLogix

MS Publisher

FileMaker Pro

Windows XP

AS400

E-Verify

Mainframe

Quest Diagnostics

HRIS

Image Now

Accurate Background

R3M 1.0

Resolve

RELEVANT EXPERIENCE:

HR Assistant

Confidential, Richmond, CA

Responsibilities:

• Maintain and manage HR databases by processing paperwork and generating reports for analysis.
• Assist in the maintenance of associate personnel files and filing system.
• Where appropriate, handle escalated associate relations issues and/or collaborate with the teamto resolve escalated/problematic issues.
• Assist with hiring and on boarding through advertisement placing, recruiting, interviewing, background checks and orientation of applicants.
• Be an active participant in developing and implementing HR strategy for the care center.
• Administer and supportpolicies and practices.
• Timekeeping/Payroll
• Ensure continued compliance with all state and federal employment laws and regulations.
• Enter accurate associate data into the HRIS system.
• Process and verify paperwork pertaining to associate changes (salary, status, address, department number, manager, and work schedule), and new hires.
• Answer routine inquiries from associates regarding company policies.
• Write standard operating procedures for key HR functions.
• Maintain confidentiality of all aspects of job responsibilities.
• Prepare adhoc reports.
• Screen and review resumes
• Conduct new hire orientation
• Complete assigned projects independently and work well within a team environment.
• Communicate effectively verbally and in writing with all associates and management staff

Staff Assistant

Confidential, South San Francisco, CA

Responsibilities:

• Provides administrative support to department manager or staff. Performs a variety of routine administrative duties that have set procedures or precedents; some assignments may be complex. Requires instructions to perform special assignments.
• Major Responsibilities/Essential Functions * (In order of importance, list primary job duties this position is responsible for achieving. Each statement should relate to an end result or objective.)
• Maintains manager/executives and department calendars. Arranges meetings, conferences and travel itineraries. Orchestrates and organizes project meetings, schedules and materials such as agendas, timeliness, reports and presentations. Screens telephone calls/visitors, refers to appropriate staff member.
• Determines which requests should be referred to others. May provide information to top level management, Board Members. etc. Responds to internal and external requests for information relating to established departmental policies and procedures. Interprets policies and procedures in response to inquiries.
• Reviews/screens manager/executives mail, researches issues and provides recommendations. 0
• Performs data input and maintains established databases. 0%
• May collect and research information or data needed by manager or staff.
• Maintains confidential department files and records.
• Performs other related duties as assigned by management. 0%
• Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future.
• Should this position be determined to be union, it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement

Office Support Specialist

Confidential, Oakland, CA

Responsibilities:

• Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management.
• Serves as accounting clerk handling daily accounting and month-end closing activities.
• Assists with preparing and tracking monthly and annual budgets and forecasts.
• Maintains payment card (P-Card) system transactions.
• Coordinates subsistence and resident savings and banking accounting including calculations of funds that are due collection of funds, data entry, bank deposits, fund disbursement, account maintenance, and account reconciliation.
• Negotiate Compensations with GEO Corporate office for New Hires
• Assists in the hiring process by placing newspaper ads, posting openings with Department of Labor (DOL) and other local workforce agencies. Ensures completeness of applications and schedules interviews as needed. Conducts reference and background checks as required by contracts after a job offer is made.
• Processes all personnel paperwork and issues new employee identification cards. Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits.
• Edits for discrepancies and prepares punch detail report for final processing of payroll to meet bi-weekly payroll deadline and ensure employees are paid accurately.
• Maintains facility personnel files for all current employees. Files on a daily basis. Assists all staff and supervisors in understanding policies and procedures describes in the Company’s Employee Handbook.
• Hired employees and process hiring-related paperwork/ Scheduled or conduct new employee orientations
• Informed job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities
• Posts jobs on internal posting system viaapplicant tracking system
• Creates interview guides from applicable software
• Manages mass hire and bid processes which includes scheduling interviews and coordinating training class placement, in addition to sourcing and selection processing activities
• Communicates offers or rejections to candidates via telephone, letters, email, etc.
• Supports on boarding transaction processing activities
• Setting up new hires on the payroll system
• Collecting, entering, and maintaining applicant data
• Collecting, validating, and processing employment-related information for new hires (excludes benefit or payroll processing); activities may include record setup, I-9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation
• Maintains a staffing roster to ensure accurate employee count and track employee vacancies.
• Has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation.
• Types and proofs correspondence and reports which may include formal and informal disciplinary action reports for both residents and employees or monthly and quarterly facility reports.
• Receives and opens and dates stamp incoming mail. Distributes mail within one hour of receipt so that time-limited documents can be acted upon immediately.
• Provides pick-up and delivery service for office supplies, if requested to ensure continuity of operations is maintained.
• Assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director.
• Maintains confidentiality obtained through job duties regarding residents, employees, vendors, outside agencies, etc., so that sensitive information is only given on a 'need to know' basis.
• Completes in-service training to meet the requirements for continued professional self-development. Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons.
• May prepare correspondence and perform other clerical duties as assigned to insure the office runs smoothly.
• Performs other duties as assigned.

Senior Clerk

Confidential, Oakland, CA

Responsibilities:

• Research and assemble information from a variety of sources for the completion of forms or the preparation of reports
• Provides information to the public or to District staff that may require the use of judgment and the interpretation of policies, rules or procedures.
• Print, distribute, deactivate badges(Retirement, Dependent, Employee, Vendor, Contractor, etc)
• Attends to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up-to-date.
• Hire/Terminate badges in Confidential HR Website and ProWatch, Issue replacements for lost/damaged cards.
• Responds to inquiries to analyze data extracted from the HRIS from other departments and divisions and all units within the Human Resources Department.
• Develops and maintains the user-defined data dictionary, develops, loads and populates screens, fields; develops programming logic for complex calculations, table files, history tables, security key design and other related information.
• Operates standard office equipment. Additionally, for positions responsible for the Districts Records Archives files: Receives, inspects, processes and documents records sent to records center; retrieves and forwards requested records.
• Ensures that requested records are released to authorized persons; provides controlled access to records center and, as necessary, monitors activities of requestor reviewing the files
• Maintain the electronic Law Enforcement ID program.
• Answer calls and schedule appointments for ID card issuance.
• Run and distribute annual reports to each participating agency soliciting confirmation of officers who are eligible to continue the use of their ID card for the coming calendar year.
• Update the expiration date for all officers from the approving agency.
• Provide regular reporting of fees collected and reconcile to requests.
• Daily deposits for Law Enforcement /Dependent/Employee and Contractor Badges
• Assisted employees with purchasing their Confidential passes through payroll deductions in PeopleSoft.
• Ordered supplies and arranged for the repair of equipment.
• Kept reference materials up-to-date

Administrative Assistant

Confidential, Pleasanton, CA

Responsibilities:

• Utilized knowledge of Lotus Notes, Microsoft Word, PowerPoint and Microsoft Excel for reports, employee documentation and inter office communication.
• Performed more complex administrative activities for Director of Innovations and Solutions.
• Supported 3 Managers by monitoring their daily calendar, travel arrangements, and meetings.
• On boarded employment due to hiring, termination, leaves, transfers, promotions by using human resources management software within the IT department.
• Maintained inventory and order supplies for IT department.
• Maintained records for maintenance, parking, keys, and corporate card.
• Routed and resolved information requests for IT Department.
• Typed correspondence, compiled data for expenses, and statistical reports.
• Coordinated space and office organization.
• Maintained paper and electronic files.

Human Resources Assistant

Confidential, Redwood City, CA

Responsibilities:

• Activities may include record setup, I-9 processing, license verification, criminal background checks, medical clearance review, fingerprinting, and validation of documentation
• Collecting, entering, and maintaining new hire data
• Creates interview guides from applicable software
• Manages mass hire and bid processes which includes scheduling interviews and coordinating training class placement, in addition to sourcing and selection processing activities
• Communicates offers or rejections to candidates via telephone, letters, email, etc.
• Supports on boarding transaction processing activities
• Setting up new hires on the payroll system Collecting, entering, and maintaining applicant data

HR Compensation Specialist

Confidential, San Francisco, CA

Responsibilities:

• Dealt with pay raises and vacation buy backs through PeopleSoft.
• Performed more complex administrative activities for Director of Innovations and Solutions
• Responsible for the support of (3) Managers: Calendaring, Travel arrangements, meetings
• Prepared (onboard) or maintained employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management software within the IT department
• Maintained inventory and order supplies for IT department
• Maintained records for maintenance, parking, keys, and corporate card
• Required intermediate knowledge of Lotus Notes, Microsoft Word, PowerPoint and Microsoft Excel
• Routed and resolved information requests for IT Department
• Typed correspondence, compiled data for expense and statistical reports
• Coordinated space and office organization; maintaining paper and electronic files