SUMMARY

• An accomplished Human Resources Coordinator with over 12 years of experience in multiple HR functions. Specialize
• Employee Data Management Support using Service Request, Outlook, PeopleSoft, Workday and Oracle.
• Demonstrated strong work ethic dealing with confidential information and the ability to prioritize and multitask to meet deadlines.

PROFESSIONAL EXPERIENCE:

Confidential

HR Assistant

Responsibilities:

• Creating soft copy files and records in HR SharePoint.
• Scanning, copying, and archiving personnel and benefit records.
• Auditing personnel files for compliance and consistency.
• Assisting HR manager in the process of collecting the “90 Day Goal Plan” from managers and their direct reports.
• Filing E - verify confirmation, hard copy i-9 and other employee changes.
• Reorganizing records room for efficiency.
• Assisting with other projects as needed.

Confidential

HR Coordinator

Responsibilities:

• Data entered New Hire Information in Oracle for regular new hires and vendors.
• Processed Employment verification letters for US and Canada employees.
• Performed E-Verify process for US New Hires.
• Collected new hire paperwork, created new files and assisted in maintaining personnel files.
• Partnered with recruiters and Immigration Department for new hires with visa issues.
• Responded to employees HR Service Requests and assisted with first line resolution of problems related to employee data in Oracle.
• Provided team support for recruiters, hiring managers, candidates and vendors for onboarding process.
• Coordinated new hire orientation schedules nationwide.
• Partnered with security, IT and facilities to ensure badges, laptops, and office locations are set up accordingly on new employees first day.
• Scheduled exit interviews, assisted with termination paperwork and final paycheck with payroll.
• Created Viavi’s (JDSU) executive records for CEO, SVP of HR and CIO after the split of the two companies in to two entities.

Confidential

Coordinator

Responsibilities:

• Created, added, maintained student transcripts, diplomas, grades and other records.
• Filed, maintained and archived student records.
• Assisted on updating archive records for all departments before the University closed.
• Assisted with other projects as needed.

Confidential

HR Coordinator

Responsibilities:

• Coordinated new hire Orientation and processed new hire paperwork by auditing and completing i-9s, proprietary agreements and other new hire paperwork.
• Audited old i-9’s, corrected incorrect ones and followed up with employees who needed to update their work authority information.
• Re-arranged file room set up, organized files and record to maximize space and efficiency.
• Provided administrative support to HR Operation team and special project as needed.

Confidential

HR Coordinator

Responsibilities:

• Data entered new hire information, bonus, promotion, termination, and other rmation updates.
• Processed Employment Verification using Workday and partnered with payroll for complex employment verification.
• Created and documented a more efficient employment verification process and provided and support to HR team.
• Managed and maintained personnel records while providing administrative support to HR Operation team.
• Supported New Hire Orientation Activities by collecting new hire paperwork, auditing i-9s, creating, filing and maintaining personnel files and records.
• Organized, audited and re-arranged the records room for maximum efficiency.
• Mentored a new team member how to create personnel files and maintain the records room.
• Ordered supplies and maintained confidential fax machine in the file room.
• Supported new hires and regular employees for onboarding questions and concerns using Service Request.
• Assisted on weekly audits of personnel records in Worday.
• Supported Benefits department for the new mother’s gift program.

Confidential

HR Assistant

Responsibilities:

• Processed Employment Verification & Tuition Reimbursement.
• Utilized Workday to maintain employee files and records.
• Partnered with Managers and HR Business Partners to collect, review and file year-end performance reviews.

Confidential

HR Associate

Responsibilities:

• Responded to employees HR Service Requests and assist with first line resolution of problems related to employee data in PeopleSoft
• Provided assistance on personnel file investigation requested by FBI, Department of Defense, Air force and other government agencies.
• Worked closely with HR Business Partners from simple to complex HR resolutions
• Processed new hire paperwork, I-9 verifications, leave of absence and personnel file investigation.
• Assisted Legal on collecting information for subpoena request.
• PeopleSoft data entry: new hires, bonuses, dept changes, etc
• HR call center representative and HR Operation New Hire Orientation support.
• Maintained US employee files, records and HR Operation Support for EMEA and APAC.

Confidential

HR Assistant

Responsibilities:

• Created new hire record in PeopleSoft
• Updated HR guidelines and data entered bonuses and promotions.
• Assisted with I-9 and other special projects.

Confidential

Human Resources Coordinator

Responsibilities:

• Created, added, audited and implemented HR Operations desk procedures.
• Updated HR guidelines.
• Data entered new hire documentation in People Soft.
• Processed leave of absence, termination, job reclassification, bonuses, vendor new hires and changes, filing personnel records and auditing other data entry representatives.
• Trained and mentored junior staff member of HR Operations.

Confidential

HR Data Analyst

Responsibilities:

• Analyzed reports from spreadsheets and open cases from People Soft case management. HR Call Center escalation contact for complex Union agreements of Paid Time Off.
• Processed new hire information and analyzed paid time off inquiries and discrepancies.
• Ensured data integrity by cross checking different union agreements before forwarding correction, over payment or any adjustments of paid time off to payroll.

Confidential

Human Resources Coordinator

Responsibilities:

• Created, added, managed and maintained documentation. Customer Service Support for PeopleSoft and Downstream users.
• Provided assistance to PeopleSoft customers (Payroll, client-facing HR, etc) regarding operational processes, procedures, compliance, integrity and accuracy.
• Audit PeopleSoft data via Siebel activities and daily system-generated reports.
• Testing - upgrade, SOX, and enhancement CSI.
• Provided support to Vendor, initiate relocation process for new hires, and handle immigration, Patent Council and Regulatory Affairs notifications. Distribute new hire kits, provide client service and support.
• Managed compliance of all new hires to Company policy, generated offer letters and sent to applicants. Reviewed returned documents and data entry of new hire information to PeopleSoft.
• Initiated Relocation, Immigration, Export License, and Patent Council processes in coordination with other departments.
• Provided team support to Candidates, Hiring Managers, Recruiters and Vendor (Progeon) CSI during the New Hire Process.
• Ensured all new hires in US/Canada compliant to company policy and SOX requirements.
• Generated offer letters in Hiring Gateway for US/Canada hires.
• Delivered and received offer letters from applicants, reviewed ensuring for accuracy of data.
• Answered phones, emails, and uploaded signed offer letters and required docs using Siebel tool.
• Front line support for basic understanding of medical, dental, 401k, payroll and other benefit questions.
• Provided assistance to employees and downs stream users how to navigate HR tools.
• Team Lead for personnel files record management, Notary and Archiving.
• Trained and mentored junior staff, maintain suppliers and contract services with 100% on time delivery.
• Provided assistance on personnel file investigation requested by FBI, Department of Defense, Air force and other government agencies.
• Successful completion of special projects as contracted by vendors ensuring accuracy, confidentiality and SOCCP compliance for personnel file records.
• Processed employment verification and personnel file requests via e-mail, Fed EX or pick up.