Executive/Administrative Assistant Resume Montvale, NJ - Hire IT People

SUMMARY:

Versatile administrative assistant offering experience in the pharmaceutical industry that excels at completing multiple taskssimultaneously and following through to achieve project goals including special projects.
Microsoft Office proficiencyEvent managementGoogle Chrome proficiencyHuman resources understandingTravel planning and calendar managementProject coordinationExpense reports in concurGoal - oriented and strong fundraiserStrong interpersonal skills

PROFESSIONAL EXPERIENCE:

Confidential, Montvale, NJ

Executive/Administrative Assistant

Responsibilities:

Support the General Manager with travel arrangements, meeting calendar and planning, conference materials, etcDraft meeting agendas, supply advance materials and execute follow-up for meetings and team conferences.
Plan travel arrangements for 40 executives and staff with domestic and international travelWork closely with H.R. senior generalist with confidential personnel records, updating the employee handbook,assisting in the transition to ADP within the company
Support the finance team with expense tracking, reconciliation, and purchase ordersPlan employee social and in-house events, organize charitable and non-profit programs

Confidential, Paramus, N.J

Administrative Assistant

Responsibilities:

Supported the Vice President and clinical operations team in all department functionsPlayed a vital role in the preparation and planning for an F.D.A Inspector site audit.
Supported Medical Affairs,Clinical Operations, and other departments with personnel records, organization charts, etc...for FDA inspectorrequests
Diabetes Association Step-out Walk team captain for the Mannkind Paramus team 7 years consecutively. Lead the team in all aspects of fundraising, in house and outside events, and acheived the top 3 corporate teamplacement six years consecutively. Held the top spot in individual and corporate fundraising for 2014.Invited to speak at the ADA annual business leaders of New Jersey event held in Bridgewater N.J. The subject of mypresentation was how to build and inspire a team and tips for successful fundraising in a company environmentInvited to represent Mannkind
Corporation in a Diabetes focus group at Morristown Memorial HospitalManaged the reception area, including greeting visitors and responding to telephone and in-person requests forinformationProvided logistical support to visiting executives in coordination with other
Executive AssistantsWorked closely with HR business partners with candidate interview scheduling, maintaining confidential personnelrecords, weekly meetings to address and implement employee relations, morale etc Planned employee social events including the annual holiday party, in house social gatherings, food and clothingdrives for area charities and organizations. Coordinated Lunch & Learns for the employees with outside company

Confidential, Moonachie, NJ

Support Representative

Responsibilities:

Scheduled clients into classesProvided the instructors with updated client authorization documents including passports, medical, and licenses etcFront desk reception back-up as neededOrion and SAP programs

Confidential, Moonachie, NJ

Administrative Assistant

Responsibilities:

Served as central point of contact for all outside vendors, visitors, executives and staffReceived and screened a high volume of internal and external communications, including email, and busyswitchboardRan daily reports using
Many and Kronos databaseManaged quality communication, customer support, and assisted the staff in resolving product issuesSupported the HR department with new hire orientation

Confidential, New York City, NY

Office Manager/Receptionist

Responsibilities:

Managed daily office operations and maintenance of equipment.Properly routed a high volume of internal and external calls, mail, and email
Organized Roundtable events, seminars, and the annual holiday events for the company and the annual client/vendorgalaProvided back-up administrative support for the executive
VP of Marketing and new business developmentMaintained the front desk and reception area in a neat and organized fashion.

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Executive/administrative Assistant Resume

Montvale, NJ

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