EXECUTIVE ASSISTANT Resume Newark, CA - Hire IT People

SUMMARY

Executive Assistant with expertise in administrative support of Vice Presidents, Executive Vice Presidents and C - Level leaders in engineering, finance and marketing.
Versatile and highly aware of changing demands to facilitate team collaboration.

Areas of Expertise

TECHNICAL SKILLS

PROFESSIONAL EXPERIENCE

Confidential, Newark, CA

EXECUTIVE ASSISTANT

Responsibilities:

Managed calendar for VP and three directors
Coordinated complex travel arrangements including visa processing
Created and tracked expense reports and purchase requisitions in Oracle
Planned/prepared details for quarterly all-hands meetings and local special events for domestic/international teams (Zoom Video Conferencing)
Managed travel budget in accordance with company policy to ensure cost savings for domestic and international travel in connecting executive needs with travel agent solutions
Monitored vendor invoices for proper submission/payment to ensure continuity of services
Coordinated customer meetings with sales team
Managed stock of company product for distribution to business partners and trade shows
Maintained department distribution lists and managed on-boarding for new hires

Confidential, Newark, CA

EXECUTIVE ASSISTANT

Responsibilities:

Maintained calendars for multiple executives
Extensive domestic and international travel
Created and tracked expense reports
Organized worldwide quarterly all-hands meetings
Secured confidential financial information
Coordinated quarterly close meetings
Created and maintained fiscal calendar with key dates for department
Worked with Internal Audit executive to post presentation on independent software tool for quarterly board meetings; maintained Internal Audit report folder on tool
Successfully coordinated department move and transition to new campus

Confidential, Newark, CA

EXECUTIVE ASSISTANT - Chief Financial Officer

Responsibilities:

Managed busy calendar to ensure efficient use of time
Planned weekly staff meetings and documented agenda, minutes and action items
Extensive domestic and international travel including visa preparation
Created and managed expense reports and purchase requisitions in Oracle
Screened phone calls and directed as appropriate
Coordinated quarterly operations review with executive team including details related to agenda, rooms and catering
Organized annual worldwide finance offsite team meeting

Confidential, Milpitas, CA

EXECUTIVE ASSISTANT - Supported Executive Vice President

Responsibilities:

Planned domestic and international travel for executives/team
Created expense reports and purchase requisitions in SAP
Orchestrated quarterly meetings with worldwide employees at six different sites with webcast and conference call support
Organized and maintained files including confidential material
Managed/tracked signature approvals for expense reports and purchase requisitions

Confidential, Milpitas, CA

EXECUTIVE ASSISTANT - Supported Executive Vice President

Responsibilities:

Managed calendar and executive travel itineraries
Coordinated signatures for purchase requisitions and relevant documents
Screened calls and managed access to confidential materials
Participated in admin quality improvement team meetings
Coordinated quality gift recognition for division including ordering gifts and managing budget for the program