SUMMARY:

• More than 8 years of experience as an executive assistant to C and S level executives with expertise in calendar management, global travel arrangements and project coordination.
• Over 7 years combined experience in business development, account management and cultivating partnership relationships as tech recruiter, trade show operations and licensing coordinator.
• Planned, Coordinated and managed logistics and on - site registration for large-scale corporate events and tradeshows such as E3, CES, COMDEX, Licensing Show, Destination PlayStation and annual retail sales meetings. Selected as sole on-site rep to care for SCEA’s VIP customers and executives at the Sony Open Golf Tournament in Hawaii.
• Advanced PowerPoint capabilities; setting up template, aesthetic formatting, spacing and distribution with command of features such as automating, animating, embedding and running media.
• MS Office- Word, Excel, Outlook, PowerPoint, Access, Project, Visio, Keynote, Illustrator, Google Docs, Google Calendar, Gmail, SharePoint, WebEx, Salesforce, Lawson.

PROFESSIONAL EXPERIENCE:

Confidential, South San Francisco, CA

Project Coordinator, Development

Responsibilities:

• Provide project management support for Bay Area development projects including BioMed’s largest ground up construction project: Gateway of the Pacific, a 1.3 million square feet development project of office and lab space.
• Support the South San Francisco sales office staff with office management, PO’s, contracts, invoicing, accounting, financial reporting, communications and event planning and execution.
• Liaise between BioMed HQ and third-party architects, general contractors and engineers with coordination, communications, planning and project resolutions to ensure development project goals are met.

Confidential, San Francisco, CA

Program Manager Associate

Responsibilities:

• Managed architectural, interior design and permit phases of over 230 new store development and renovation project schedules, progress and costs were delivered on time and within budget.
• In a role intended for an architect, ramped up in 3 weeks to independently lead architectural update meetings, contributed to issues and strategy discussions with cross-functional team leaders and delegated workload to designers.
• Provided updates on design, architectural and permitting phases in weekly meetings with leaders in real estate, operations and construction collaborating on strategizing and managing issues that impact project timelines, budget and loss/salvage of sales weeks.
• Spearheaded opportunity to salvage 54% sales by leading teams to expedite project completion from 46 weeks to 25.
• Evaluated site, shell and floor plan schematics, site survey reports, and construction documents of both Confidential and Landlord teams to assure projects progressed in alignment.
• Opened dialogue between Confidential stakeholders and landlords’ teams by initiating kickoff meetings in the process to assure all parties aligned on project timelines and project progress.

Confidential, Burlingame & Redwood Shores, CA

Project Coordinator & Executive Assistant

Responsibilities:

• Analyzed and produced variance data reports of 16 cost centers for operating budget totaling over $1mm monthly.
• Produced weekly Excel Pivot Tables and charts for 26 Contact Center Service Level KPI (Key Performance Indicator) reports. (VLOOKUP, ARRAY Formulas)
• Managed calendars, coordinating meetings, video conferences and events. Coordinated travel, expense reports and prepared PowerPoint presentations.
• Organized a multi-day 40+ attendee study sessions utilizing a third of budget with less than 10 day notice by locating and preparing conference rooms, setting up A/V, sourcing and negotiating gifts and catering. $7K budget for meals and entertainment executed at $2.5K.

Confidential, South San Francisco, CA

Executive Assistant

Responsibilities:

• Supported the CFO/COO and CTO with calendar management, scheduling meetings, coordinating complex domestic and international travel arrangements while remaining flexible and accessible to last minute changes 24/7.
• Worked cross-functionally with accounting and supporting staff leading to BOD Meetings and assisted Board Members and Executive Staff prior, during and after Board Meetings and Earnings Calls.

Confidential, Menlo Park & San Francisco, CA

PowerPoint Specialist & Office Manager Contractor

Responsibilities:

• Converted PowerPoint presentations at INTUIT for Senior Officers’ compensation reviews and uploaded to QuickBase.
• Developed over 100 graphic-rich PowerPoint slides and complex charts with Board members and executives for offering of an undisclosed company: scheduled delivery of 5 days was completed in 2-1/2 days
• Projects at Kongregate included developing a PTO accrual tracking system, researching HR policies and regulations, reorganizing space to accommodate disabled patrons and managing a website impression and revenue report accessing various ad exchange and online ad network sites.

Confidential, Foster City, CA

Licensing Coordinator

Responsibilities:

• Monitored submissions and approvals of PlayStation branded licensed-out merchandise from 3rd party consumer merchandise licensees of the US, Canada and Latin America regions.
• Protected the Sony brand by; assuring licensees complied with contracts, that products, advertisements and packaging were free of error and conformed to PlayStation’s design, trademark, copyright and quality guidelines.
• Improved and developed the program’s submission forms, procedures and localized Sony Global’s design guidelines for US and Latin America regions.
• Built excellent relationships leading to increased requests by marketing and developers to partner on promotional campaigns: credited on brands such as Uncharted, LittleBigPlanet, Killzone, Resistance, God of War and more. http://www.mobygames.com/developer/sheet/view/developerId,517905/
• Executive Assistant in Strategic Business Development / Events Coordinator
• Supported the SVP of Business Development with extensive meeting coordination, travel arrangements, calendar management, annual budget forecast, expense reports, developing processes and procedures.
• Cultivated excellent long-term relationships with vendors, executives and colleagues and selected as the sole on-site representative to care for SCEA’s most esteemed customers, executives including Sony’s CEO and President and their family members at the Sony Open Golf Tournament.
• Accompanied the SVP on major industry events and repeated requests by the Events Group to manage and participate in various aspects of the production of major video game industry events from pre-show coordination, on-site and post-show finances.

Confidential, Foster City & San Francisco, CA

Executive Assistant / Senior Administrative Assistant Contractor

Responsibilities:

• Contracted in various groups of Confidential including, Issues Management, Emerging Products, Strategic Alliance and Investment and Legal with administrative duties including travel arrangements, calendar management, coordinating meetings, preparing marketing material, tracking monthly budget and advising team on Confidential procedures.

Confidential

International Exhibitor Sales and Trade Show Operations Coordinator

Responsibilities:

• Fostered communication lines with internal staff and int'l sales agents to investigate then develop improved processes, structure, procedures and materials.
• Facilitated conference calls across multiple time zones with international sales agents to research resolve and service their needs.
• As the organizational knowledge lead, developed an evaluation apparatus of operational status, needs, issues, proposed solutions and best practices.