SUMMARY:

• Supported Executives (President, COO, SVP, VP’s, Directors, and Managers) as an Executive Assistant, with a high level of professionalism, dependability, confidentiality and accuracy in a fast - paced environment.
• Maintained meeting calendars, coordinated events, travel visas & travel arrangements.
• Maintained budgets, accounts payable, financial reports & account reconciliations, including Excel spreadsheet formulas, charts/graphs, pivot tables and V-lookup.
• Streamlined office policies & procedures, “Best Practices”, technical writing & safety documentation.
• Coordinated Domestic & International shipments using SAP data entry worked with carriers (SEKO) coordinating transportation of Demo and Equipment.
• Maintained registration for seminars, including billing, catering arrangements, as Coordinator I coordinated instructor scheduling and computer system backups.
• Designed and produced computer manuals, utilizing innovative ideas and creativity.
• Excellent Customer Service with Real Estate sales & rental property management.
• Designed marketing materials & professional presentations, printed, online, mailings and PowerPoint.
• Updated Technical Documentation for clients with technical specs.
• Created & maintained project updates, reports in Microsoft Project.
• Photographed electrical products & Real Estate, and edited with Photoshop for marketing purposes.
• Completed Real Estate legal contracts, Leases, amendments and contingencies, including new construction, & experienced using ZipForm legal forms.
• Designed and programmed functional Web Sites, integrated social media marketing (Facebook, Twitter, blogging), and published a monthly newsletter.
• Performed Call Center Operator functions, for telemarketing, customer service and sales
• Telephone support, including Receptionist functions.

TECHNICAL SKILLS:

Microsoft: Word, Excel, PowerPoint, Access, Project, Windows XP, Windows Vista, Project, Lotus Notes, Quickbooks, Adobe: Acrobat 10 Pro, Illustrator, Photoshop, Dreamweaver, Flash; SAPWebsite Design, HTML, CSS, Notepad++, WordPress, Drupal, ZipForm legal documents

PROFESSIONAL EXPERIENCE:

Confidential

Sr. Administrative Assistant

Responsibilities:

• Calendar management for Sr. Vice President, meeting coordination, catering arrangements, travel expense reports, Receptionist duties, ordering supplies, other projects and presentations.

Confidential

Executive Assistant

Responsibilities:

• Calendar management for President/Chief Operating Officer, meeting coordination, travel expense reports, invoice coding, coordinating signatures for contracts/invoices.

Confidential

Administrative Assistant II

Responsibilities:

• MS Outlook calendar management for 3 busy Directors; coordinated meetings including catering, meeting rooms & equipment requests; scheduled & coordinated all 2014 weekly/bi-weekly/monthly/ quarterly meetings for 3 Directors & 8 Managers (incl. rooms & equipment requests) for hundreds of meetings; PowerPoint presentations, ordered supplies, submitted Facilities Workorders & other documentation preparation as needed.

Confidential

Executive Administrative Assistant

Responsibilities:

• Calendar management for the Director of OES Materials, supporting 6 Managers & the Department, scheduling meetings, catering arrangements, travel booking, ordering supplies, maintaining the Sharepoint Group Calendar & other needs.

Confidential

Project Administrator

Responsibilities:

• Maintained Demo console inventory through daily tracking of consoles & probes. Communication with Sales Representatives, shipping companies and worked with Production on development of products. Coordinated timely shipments of Demo and equipment for various events.

Confidential

Administrative Assistant & Shipping Coordinator

Responsibilities:

• Prepared shipments through the SAP Database (ESOTC), coordinated and tracked all Domestic and International shipments for the NEMA Components Business Unit. Coordinated timely shipments of & Demo equipment for Customer and Trade Show events. Prepared spreadsheets PowerPoint and presentations for product marketing, including photography of parts and Photoshop editing for presentations brochures and instruction manuals. Updated technical documents, technical writing to safety procedures and protocols. Performed Administrative duties such as filing, ordered supplies, copier management, catering needs, data entry, created and updated Project Management reporting in Microsoft Project, and Department Facilities requests/Calls.

Confidential

Realtor Associate

Responsibilities:

• Real Estate Sales, marketing property listings, Buyer Representation. Produce Real Estate Photography, marketing materials, design & maintain websites. Self-employed, managed small business accounting, customer service, legal forms, advertising, issues, time-management & clerical duties. Property Management, including leasing, repairs and maintenance.

Confidential

Telecommunications Assistant

Responsibilities:

• Supported 2 Managers and Department, fill-in Operator as needed, processed A/P and maintained the budget. Processed database changes for hospital directories and website. Greeted visitors as Receptionist and performed triage including reprogramming replacement pagers as needed for the Staff.

Confidential

Executive Administrative Assistant

Responsibilities:

• Maintained meeting calendars, organizational charts, travel arrangements for 2 Vice Presidents, 4 Directors and a department of 40 associates. Managed and researched Department Stores business licenses, created & maintained databases, prepared license applications and processed payments for over 1,000 stores nationwide.