SUMMARY:

• Over fifteen (15) years of business, contract, and financial analysis in firms ranging from 100 to 10,000 employees.
• Responsible for contract management and administration in accordance with Federal Acquisition Regulations (FAR), Cost Accounting Standards (CAS), company policies, legal requirements, and customer specifications.
• Drafts, reviews, and negotiates non - disclosure agreements (NDAs), teaming agreements (TAs), subcontracts, and consulting agreements. Develops cost proposals for multi-million dollar Firm Fixed Price (FFP) and Cost-Plus Fixed Fee (CPFF) contracts, and several Task Orders (TOs).
• Manage General Services Administration (GSA) IT-70 Schedules, including all modifications/refreshes, e-mod submissions and reporting requirements.
• CostPoint project and modification entries as well as management of timesheet charge codes.
• Prepares, resolves discrepancies and submit invoices for over fifty (50) contracts, as well as performing Collections activities. Active Secret clearance.

PROFESSIONAL EXPERIENCE:

Confidential, Chantilly, VA

Contracts Administrator

Responsibilities:

• Draft Cost Narratives, Submit Proposals
• NDA, TA & Subcontract negotiations in accordance with company guidelines
• Follow company processes to effect new awards and modifications
• Track projects for funding gaps; at-risk submissions as needed; report status to senior management
• Daily prioritization adjustments; multi-tasking
• Issue Funding Requests; Equitable Adjustment Claims
• Weekly and monthly reporting requirements: Proposal Status, Risk Status, Project Highlights
• Weekly meetings with external and internal customers
• Work with team and company owned forms to process contractual documentation

Confidential, Arlington, VA

Contracts Administrator

• Provides direct support to Director of Contracts
• Performs tasks with little guidance or supervision, on-time and in-compliance
• Drafts, reviews, and negotiates NDAs, TAs, subcontracts, software licensing and consulting agreements
• Improves and updates company agreement templates for compliance or language upgrades
• Researches and negotiates contractual issues and provides support for the company position
• Manages two GSA IT-70 Schedule, including modifications, pricing and schedule updates
• Reviews RFQ’s on GSA’s e-Buy for potential bidding opportunities; likely possibilities are forwarded to Business Development for further review
• Undergoing payroll training for emergency back-up purposes, if needed
• Creates and submits monthly invoices for up to 10 CPFF and T&M contracts within six business days from labor postings
• Prepares and reviews pricing for as many as 10 cost proposals, simultaneously tracking and maintaining different cost centers
• Prepares correspondence for subcontractors, providing updated tasking and funding information
• Updates contract records in Deltek GCS including ceiling, funding, and period of performance
• Creates and disseminates charge codes, using Deltek to ensure total time accounting (for direct and indirect hours) and ensures Defense Contract Audit Agency (DCAA) standards are met
• Reviews and edits timekeeping records for charge code accuracy
• Reviews travel expense forms for accuracy and inclusion of receipts

Confidential, Herndon, VA

Contracts Negotiator

• Supported five sales regions which operate within Confidential and three affiliates
• Drafted, negotiated, and/or revised a wide variety of contracts including Software Licensing Agreements, Task Orders, Subcontracts, NDA’s and other documents (e.g. purchase order terms, statements of work)
• Performed extensive negotiations and re-writes
• Led negotiations (in the form of conference calls) with partners, with attorneys from both companies
• Created formal reports which included non-standard terms, a simplified explanation of those terms, and a risk assessment of the terms, and possible mitigation options, for the basis of executive decisions regarding acceptability of risk
• Drafted amendments to include additional provisions to delete unfavorable terms and reduce risk
• Maintained a queue of requests, updated daily; assigned priority of new/modified agreements
• Leveraged working knowledge in software licenses, warranties, infringement, indemnification, limitation of liability, and intellectual property to successfully negotiate agreements
• Communicated directly with the principals of customer, vendor, and subcontractor accounts
• Provided status updates and on-going support of sales personnel until agreements were fully-executed

Confidential, Chantilly,VA

Contracts Manager

• Responsible for contract management and administration in accordance with company policies, legal requirements, and customer specifications
• Supported Program Managers by providing monthly reports on all contractual activity
• Prepared cost proposals in response to FFP and CPFF contracts and TOs
• Reviewed and administered contracts and modifications
• Prepared and maintained contract documentation, including contract review records
• Drafted, reviewed, and negotiated NDA’s, TAs, subcontracts, and consulting agreements
• Maintained hard copy files and entered contracts in Deltek GCS
• Given full signature authority for all contractual documents

Confidential,Chantilly, VA

Senior Contracts Administrator

• Responsible for contract management and administration in accordance with company policies, legal requirements, and customer specifications
• Reviewed and administered contracts and modifications
• Prepared and maintained contract documentation, including contract review records
• Drafted, reviewed, and negotiated NDA’s, TAs, subcontracts, and consulting agreements

Confidential, Chantilly, VA

Senior Contracts Administrator

• Performed administrative duties for assigned contracts, which included more than 40 Federal and local Government contracts/ TOs, including updating current funding information, sending requests for funding and providing Program Managers with updated contract information.
• Developed several form contracts, enabling Business & Development to send well-drafted agreements to the customer with minimal turnaround time, while still protecting the company’s interests
• Managed document control; indexed and summarized contracts and modifications
• Reviewed and drafted contract agreements of all types
• Provide cradle-to-grave administration of assigned contracts
• Provided executives with due diligence information for potential contract acquisitions
• Increased the efficiency of the Contracts Department by assessing contracts and updating them

Confidential, Leesburg, VA

Signing Agent/Loan Consultant

• Assisted borrowers through the mortgage refinance process
• Negotiated fees and obtained the best interest rate for borrowers’ financial situations
• Provided information about mortgage documents, including definitions and potential impacts
• Reviewed loan documents for accuracy and completeness prior to closings
• Received numerous compliments from borrowers regarding their savings and refinancing position
• Successfully guided borrowers to save hundreds of dollars during the loan-closing process
• Designated as a preferred signing agent; leveraged notary guidelines/practices and mortgage industry best practices

Confidential, Dulles,VA

Senior Contracts Administrator/Accounts Receivable (AR) Specialist

• Performed administrative duties for several Federal Government and major defense company prime contracts and subcontracts valued at more than $500M
• Identified potential bid opportunities, created proposals, identified contract deliverables, and ensured they were met on schedule
• Provided information and assistance to Program Managers, technical and financial specialists, and coworkers on contract policies, problems, or issues
• Negotiated with existing and prospective customers on pricing, performance, technical requirements, and other provisions
• Prepared negotiation positions and negotiated cost, fee, or profit
• Entered into formal contracts with customers with signature authority up to $1 million
• Reviewed, analyzed, and interpreted contract statutes, regulations, policies, or procedures to resolve contracting problems or finalize issues
• Entered all project information in CostPoint and monitored timekeeping and financial transaction entries for accuracy
• Generated invoices totaling $8 million per month for CPFF, T&M, and FFP contracts Successfully lowered the past-due aging from 23% of total receivables to 5%