SUMMARY:

• Accounting Software: C.O.R.E, MEI, Banner, Great Plains, Navision, SAP, QuickBooks, and Financial Edge.
• Advanced knowledge in MS Excel, MS Word, MS Outlook, MS PowerPoint, and Windows Vista/7/10 software.
• Ability to create and review advance spreadsheets with formulas to ensure accuracy of pivot tables, graphs, and macros.
• Create positive relations with customers and meet customer service expectations.
• Office Management and some supervision experience.
• 10 key by touch (16,000 k.s.p.h), typing speed - 55 w.p.m.

PROFESSIONAL EXPERIENCE:

Confidential

Accounts Payable Specialist

Responsibilities:

• Combine weekly Holds and Open PO reports to reduce invoices on hold and match PO’s to help maintain SOX compliance.
• Research Open PO’s over $5,000 and 90 days old with the POOR report and call locations to verify invoice to close PO.
• Work PRS invoices which require new vendor setup, update address info, missing pages, unreadable invoices, etc.
• Verify and resolve payment discrepancies which include short/over, late/timely, wrong vendor, wrong location, and GL coding correction. Work with the location to resolve any payment issues quickly.
• Use GL codes for invoices with rebates, inventory, prepaid account, fixed asset, lost discounts, and redeem discounts.
• Develop strong communication with locations and contractors to ensure PO was received for swift payment.
• Maintain high level accuracy for strategic and rail car vendors.
• Run EDI and review report to help speed up the 3-way matching payment process.
• Daily invoice amount exceeds $650,000 daily.

Confidential, Denver, Colorado

Staff Accountant

Responsibilities:

• Review and resolve any telecommunication CA Ticket inquiry’s in TEMs from agencies requiring change to existing audio / video setup and discover a resolution until each ticket could be marked as complete.
• Explain the balance assigned to our 1599 Balance Sheet Report and properly journalize the funds into a proper account code.
• Initiate monthly wire transfers and properly journalize funds against the state agency 1599 account for review and payment.
• Work with other state agencies regarding correct template set up in C.O.R.E. and confirm correct balance inquiries.
• Review, update, and collect on all state agency contracts for purchases and provide backup by using electronic invoicing.
• Properly code and apply journal entries to AP expenses when AR funds have been received.
• Run a Trial Balance report and review balance with the Senior Accountant to ensure all funds were correctly transferred.
• Attend meetings with any state agencies who require accounts to have quick resolutions to settle any outstanding balance.

Confidential, Denver, Colorado

Staff Accountant

Responsibilities:

• Administrative duties include using pivot tables to show weekly expense amount, cross-referencing data software reports with check runs, and updating excel formulas to produce correct output results for the Finance Supervisor.
• Review grant contracts and verify payment history and status were in alignment per contract agreement.
• Create spreadsheets using Financial Edge software to verify accounts payable drawdown amounts tie with bank statements.
• Combine weekly payables into a master spreadsheet for reconciliation purpose and review accounts for proper coding.
• Report any anomalies directly to Finance Supervisor for journal entry corrections.
• Check the income statement per project to verify the numbers were accurately tracked and updated.
• Properly code and input Purchase Requisitions into Financial Edge for weekly vendor payment.
• Review Vendor Statements and verify payment history were current.

Confidential, Commerce City, Colorado

Accounting Assistant

Responsibilities:

• Administrative duties include reviewing weekly SAP reports from the Controller and verifying each vendor and dollar amount were consistent with the Accounting Team.
• Send payment information with the delivery driver to inform the vendor of past due balances and ensure payment received.
• Document any short payments and report them to the controller.
• Deposit cash and checks into the bank. Create Journal Entries and download CSV files for payment history.
• Write off any vendor who were over and short and were approved by the controller.
• Keep constant communication with the Accounting Team to explain differences in SAP reports and give feedback to Sales.
• Verify credits were given and applied in SAP. Email Sales, Accounting Team, and Controller for documentation.
• Match payments with the invoice and return to the Sales Office for filing.

Confidential, Broomfield, Colorado

Trade Claims Coordinator

Responsibilities:

• Communicate with Client and Broker to retrieve valid backup and documentation to have open claims approved.
• Work with Sales Ops Team to clear claims internally with valid documentation and GL codes.
• Send claims not approved to the collections department and keep open communication until claim exhausted or full payment received.
• Maintain report weekly and keep claims under $200,000 to maintain WhiteWave goals and guidelines.

Promotional Trade Auditor

Confidential

Responsibilities:

• Examine Promotional Contracts and verify the information created in MEI software match for SAP interface.
• Audit Regional Business Manager’s (RBM) / Broker’s compliance and comprehension of the financial combination elements.
• Communicate with the Customer Planning Manager (CPM) and/or the RBM when promotional contracts are unclear and/or require additional documentation.
• Rate each promotion created in MEI to score results for contract agreement, date matching, and correct rebate amounts.
• Work in a team to discuss audit compliance policies so MEI input is consistent when matching contract.
• Include a note which identify any changes made and give results for CPM and RBM review.
• Maintain an acceptable audit error rate which meets White Wave standard guidelines.

Confidential, Westminster, Colorado

Construction & Fiscal Accounting Assistant

Responsibilities:

• Meet periodically with the budget department and review budget availability and transfer status for each new project.
• Analyze contracts with the Fiscal department and ensure encumbrance were given for each new project.
• Download reports from Banner software to verify payment history and insure each project was tracked correctly.
• Produce spreadsheets to show history of vendor payments for Fiscal compliance and audit purposes.
• Verify and update project balance report for biweekly distribution to the college construction team.
• Work with the Senior Accountant to review project spending, tracking, and to verify cash accurately matches.
• Complete expense transfer forms and produce necessary documentation when requesting changes to historical payments.
• Provide quarterly updates to the State with project status to confirm projects meet State guidelines and procedures until project is complete.
• Work and communicate with contractors when invoices were received for payment and give feedback on payment requests.
• Ensure all documentation was received for new construction and ending construction projects.
• Inform Senior Accountant to close open encumbrances for completed projects and have its remaining balance transferred to original budget source.

Confidential, Denver, Colorado

Accounting Assistant

Responsibilities:

• Validate claims sent through emails for realtors and validate W-9 information in Navision accounting software.
• Create, update, or inactivate duplicate W-9's in Navision with detailed notes so accounts remain current.
• Apply claim to W-9 and communicate with the vendor via email or telephone, if needed, to retrieve missing information and/or give status of existing claims.
• Communicate with each vendor regarding their check status and give an approximate date for reimbursement.
• Run weekly reports from Navision and review the information for errors before disbursing checks.
• Report any discrepancies noticed in reports with Accountant and quickly resolve if any issues were found.
• Attach documents to Navision for reference on all claims for future review.

Confidential, Englewood, Colorado

Medical Claims Examiner

Responsibilities:

• Manage new software purchased by Welldyne Rx to verify all claims were paid in full by using excel to cross-reference each insurance claim with new software download reports.
• Process prescription claims from members, pharmacies, and Medicaid agencies for reimbursement.
• Research incoming collection letters from the pharmacies and inform them of claim status.
• Deposit and apply customers' payment into software and send out updated monthly invoices.
• Download CSV files from the bank to keep accurate record of customer payment history.
• Dispute any credit card chargeback with proof of customers' permission to use credit card. Allow a refund if necessary.
• Record and initiate contact with any delinquent accounts to settle past due balance before sending to collections.
• Set up payment arrangements with client and accurately track payment status.
• Supervise and train temps to help apply accounts receivables and above tasks.
• Process and code payments for accounts payable team when needed to help keep invoices current with vendors.