Office Manager Resume

SUMMARY:

As a driven, proactive professional I am seeking an Executive Assistant position with a company that enables the use of problem - solving abilities, accounting knowledge, scheduling coordination, and office management to support the growth of its client base and positively contribute to the organization.
Ability to think independently and function as a team.
Excellent verbal and written skills.
Highly motivated to work with a variety of people.
An enthusiastic contributor who truly enjoys assisting others.
Extremely comfortable with most technology and programming including: QuickBooks, SAP, PeopleSoft, ProDoc, Westlaw, and all programs within the Microsoft Suite.

PROFESSIONAL EXPERIENCE:

Confidential

Office Manager

Responsibilities:

Responsible for researching cases, writing discovery and interrogatories.
Process all billable hours, create and send out billing.
Credit each account once a payment has been made.
Make collections calls and send letters if accounts remain unpaid.
Created a paperless, as well as paper, filing system for company, including all client files and related materials.
Oral and written communication with courts, attorneys, and clients.
Inventory management.

Confidential

Business Office Administrative Assistant

Responsibilities:

Report directly to and assist Vice President of Finance as needed to operate the business of the School and Foundation.
Manage purchase requisition and bidding processes assuring procedures are adhered to.
Process all invoices by securing approval of payment, matching with purchase requisition, coding to proper department account, post in Quick Books once approved by the VP of Finance.
Issue payables checks, secure signatures, mail checks weekly or as needed.
Maintain all vendor files for accounts payable, accounting files and project files for Department
Deposit funds into the bank for the Business Office, Booster Club, Bookstore, Athletic Department, Development Office, etc.
Maintain Petty Cash for the Business Office including fulfilling petty cash requests, maintaining precise records and following up to reconcile receipts.
Prepare and process money banks for events held on and off campus such as athletic games, alumni events, gala, golf tournament, etc. Assure they are returned promptly. Reconcile and advise of any discrepancies.
Assist students, parents, faculty, staff and vendors visiting the Business Office with a wide variety of issues, questions and concerns.
Maintain seasonal project lists for facility and maintenance staff and assure projects and priorities are completed in a timely manner; and assist Director of Operations and Director of Maintenance with projects, paperwork, permits, procurement, etc.
Set up printing accounts for students as needed, manager locker combinations and lock check in/check out process.
Order merchandise and office supplies for the department, faculty and staff.
Schedule meetings, order refreshments, set up and clean-up for meetings.
Assist with on-line store posting and training faculty/staff on use of store.
Coordinate and book all travel for faculty and staff.

Confidential

Recruitment Associate

Responsibilities:

Review applications and interview candidates.
Guide candidates through hiring process.
Host job fairs and large interviewing events.
Creation and upkeep of large databases for all applicant paperwork.
Write and send our letters for all candidates who do not meet criteria.
Manage time keeping and employee payroll.

Confidential

Secretary II

Responsibilities:

Create written correspondence for the Superintendent of Schools, Chief Human Resources Officer, and other Senior Managers.
Utilize SAP, PeopleSoft, and purchasing software.
Manager of four secretaries
Liaison between managers, employees, parents, and vendors.
Maintain multiple bank accounts and budget strings.
Maintain multiple calendars, including scheduling all meetings and creating all travel arrangements.
Manage time keeping and employee payroll.
Provide support for Chief School Officers, School Improvement Officers, Investigators, and Attorneys.
Provide general knowledge regarding TEA hearings, file reviews, grievances, terminations, etc.

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