SUMMARY:

Administrative specialist with a range of knowledge and skills of organizational procedures and policies including research, audit and analysis. Also, troubleshoots and authors SOPs; as well as composes edits, and proofreads correspondence and reports for quality control. Speaks conversational Spanish and is able to manage multiple priorities to meet tight deadlines without compromising quality.

EXPERTISE AREA:

• Inventory Planning
• Accounting Reconciliation
• Records Management
• Database Maintenance
• Reporting Documentation
• Event Management
• Executive Support
• Written/Oral Communication
• Logistics
• InterDepartmental Coordination
• Scheduling

TECHNICAL SKILLS:

• Genelco
• AWD
• CSR
• Lynx/SAP
• Concur eLedger
• Oracle
• New Image Express
• MS Office Suite
• Adobe Acrobat
• OneSite
• Matrix/ FSS
• Cobra
• FIS/Stars
• Ariba

PROFESSIONAL EXPERIENCE:

Confidential , Jacksonville, FL

Operations Analyst III (contractor)

Responsibilities:

• Assists Record Retention Project Manager in recording business record metadata as directed by Global Record Retention policy after a self - identified audit issue.
• Gathers, enters and verifies alphanumeric metadata from a variety of sources, including paper-based and electronic
• Uses relational databases, compiles data pertaining to the effectiveness and efficiency of the organization's internal processes
• Handles multipart functions in reconciling record retention inventories to actual Share Point content with an error-free outcome with Asset Based Lending/Line of Credit Fulfillment LOBs
• Resolves problems related to correct data entry procedures
• Escalates atypical inventory problems to PM
• Collaborates and engages with others within a virtual and globally dispersed team

Confidential , Jacksonville, FL

SuperUser (Contractor)

Responsibilities:

• Create/maintain purchase orders and scheduling agreements for raw materials
• Coordinate logistics of high net-worth material with temp controls, including international cross-docking
• Provide domestic/international suppliers with rolling forecasts/ propose forecast changes
• Calculate usage of materials based on capital foot print model
• Monthly reconciliation of raw material component inventory
• Amend requisitions based on invoicing/receive material in SAP
• Research invoice payment, resolve mismatched invoices and purchase orders
• Create and distribute invoice reporting: weekly mismatches and invoice approval
• Metric governance reporting (sku level scope)/inventory projections
• Identified $3.5M in year-end inventory reduction opportunities
• Troubleshoot SAP/Lynx goods receipts and purchase order interfacing
• Interface with international accounts payable to action erroneous invoicing
• Create/test pricing scales of raw material in SAP
• Daily shared document maintenance

Confidential , Jacksonville, FL

Portability Specialist (Contractor)

Responsibilities:

• Process portability applications
• Review, analyze and coordinate refunds
• Create, adjust and distribute bills to policy holders
• Research and amend policy discrepancies
• Terminate and confirm delinquent accounts
• Research and allocate suspense funds and held batch payments
• Draft pertinent account correspondence, applications and request forms
• Process credit card and check payments
• Provide customer service and notate phone/email correspondence
• Reconcile and audit group account

Confidential , Jacksonville, FL

Freight Analyst (Contractor)

Responsibilities:

• Audit and process payable invoices from carriers
• Coordinate with carriers to amend billing and rectify aged invoices
• Communicate with Operations team to system-action invoices
• Log Out invoices to Operations
• Research and return aging reports to carriers
• Clerical invoice preparation and filing
• Maintain daily activity report

Confidential , Jacksonville, FL

Accounting Clerk II (Contractor)

Responsibilities:

• Audit and process international employees’ expense reports in Concur
• Index and audit review invoices in Ariba for multiple countries with varying protocol guidelines
• Calculate and approve SAP sales taxes.
• Research, analyze and action duplicate vouchers for processing

Confidential , Jacksonville, FL

Accounting Clerk II

Responsibilities:

• Audit employee internet expense reports against stringent company travel policies
• Correspond with domestic/international employees via help desk email and voicemail box
• Review and validate invoice payment batches
• Invoice preparation: sign off on required invoice components, sort incoming invoices by type, research approval levels, date stamp, run accounting tape, create batch barcodes, scan and route invoices
• Research and adjust company payment methods and employee direct deposit accounts

Confidential

Leasing Consultant, Jacksonville, FL

Responsibilities:

• Review income and employment documentation
• Process and screen applicants
• Maintain and audit resident files
• Collect delinquent balances
• Format and draft monthly newsletter including artwork placement
• Assist residents with ledger reconciliation and service requests
• Negotiation of rent renewal based on guidelines
• Process Final Account Statements for previous residents
• Assist vendors with unit entry and tasks
• Tour prospective residents and perform inspection with new residents
• Label written correspondence with national housing guidelines

Confidential , Jacksonville, FL

Automation Assistant (Contractor)

Responsibilities:

• Close out past dated contracts after extensive research in accounting databases
• Review and reconcile contract-funding data to insure correct obligation in applicable accounting systems.
• Receive, review and verify contractor invoices requests and supporting documentation.
• Perform word processing procedures and database management/maintenance
• Utilize spreadsheets to update, revise, sort, search, reconcile and retrieve a wide variety of data to produce documents and reports.

Confidential , Jacksonville, FL

Receptionist / Admin Assistant (Contractor)

Responsibilities:

• Simultaneously manage various clerical tasks (e.g., data entry, filing, records management and billing)
• Complete and generate vehicle maintenance reports, parts labeling, concrete testing/density reports
• Reconcile invoices and expense reports
• Prepare and archive daily work reports
• Answer and direct incoming calls
• Receive and distribute incoming UPS/FedEx deliveries

Confidential , New York, NY

Receptionist/Admin Asst. (Contractor)

Responsibilities:

• Prepare executive expense reports
• Meet, greet and provide assistance to private wealth clients
• Interface with various vendors and facility managers
• Complete and maintained Ad Hoc requests
• Spearhead mass mailing projects
• Complete special projects according to specified time-lines
• Arrange client transportation
• Coordinated catered lunch for executive staff and client meetings
• Scheduled and managed conference rooms for executive staff