Administrative Assistant Resume

SUMMARY:

Seeking a challenging position that will utilize my skills, knowledge and experience and which will also provide me with the opportunity for growth and advancement.
Strong organization and analytical skills
Excellent interpersonal skills, office etiquette and phone manners
Eight years of extensive administrative experience
Software: All Windows operating systems, Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint, Concur, SAP, Constant Contact, and SalesForce.com
Experience with print and online media placement and marketing literature
Knowledge in creating purchase requisitions, coding invoices, and budgeting
Experience in arranging travel, event and meeting planning, and coordination of trade shows
Ability to compile sales/data analyses to create monthly reports and presentations
Detail oriented
Strong customer service and interpersonal skills

TECHNICAL SKILLS:

MS Office (Word, Excel, PowerPoint, Outlook, SharePoint) SAP SalesForce.com Concur Windows (all)

PROFESSIONAL EXPERIENCE:

Confidential

Administrative Assistant

Responsibilities:

Provide administrative support to the scientists and leaders within Corporate Research and Engineering’s ( Confidential & Confidential ) Life Sciences.
Update and maintain spreadsheets relating to Confidential & Confidential Project Forecasts and Confidential Summaries. Report quarterly on project spending.
Set up team project SharePoint sites and help maintain the department SharePoint site.
Prepare the monthly Travel & Entertainment Actuals to Budget Report for Confidential & Confidential .
Assist with lab supply ordering from a multitude of different vendors, which includes reconciling and coding corresponding expenses within Concur.
Enter service and product purchase requisitions, assist in setting up new vendors, conduct invoice approvals, and provide monthly accrual information for purchase orders.
Assist with internal and external meetings, videoconferences, external travel planning and general office duties for Confidential & Confidential .

Confidential, Kennesaw, Georgia

Marketing Administrative Assistant

Responsibilities:

Provided key administrative support for Vice President, International Sales and Marketing; Senior Director, Transplant Services; and the Marketing Communications Department.
Assisted in budgeting, coding of invoices, purchase requisitions, check requests, etc. for the department.
Meeting and event planning including webinars, conference calls, group training, and VIP visits both onsite and offsite. Organized and inputted all meeting and travel related expenses into Concur.
Maintained SAP time/attendance records, corporate and department calendars, and scheduling of calendars for direct reports including travel arrangements.
Assisted in preparation of monthly reports used in sales/data analysis.
Answered and monitored calls for direct reports, providing excellent customer service to both internal and external (including international) customers.
Provided key support in the print and online advertising placement in medical journals and online banner ads. Included maintaining the media schedule, obtaining insertion orders from the publishers, creating and routing purchase requisition forms, and coding and routing all related invoices.

Confidential

Finance Administrative Assistant

Responsibilities:

Provided key administrative support to Controller, Assistant Controller, Accounting Manager, and Staff Accountants
Entered budget changes, journal entries, and other data into the SAP system.
Assisted in the preparation and revision of spreadsheets and other documents including quarterly filing documents.
Assisted staff accountants, auditors, and Finance staff with preparing journal entries, maintaining all department files, and researching tax records and invoice documents.
Set up meetings, scheduled travel, and managed department calendar.

Confidential

Documentation Associate

Responsibilities:

Assisted in overseeing the access to the Documentation Control Program under the guidance of the Manager, Documentation Services.
Coordinated new document processing and maintained document revision policies.
Assisted in monitoring the status of document initiation and changes, provided periodic reports as necessary, and assisted in monitoring Change Requests.
Assisted in the distribution of new and/or revised documentation to the appropriate personnel, and ensured that superseded/obsoleted documents were withdrawn from distribution.