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Administrative Specialist Resume

Chantilly, VA

SUMMARY:

Proactive, highly skilled administrative professional with a broad range of knowledge in the administrative field. Desires challenging career opportunity to offer proven and developing skills within a company.

EXPERIENCE:

Confidential, Chantilly, VA

Administrative Specialist

Responsibilities:

  • Coordinates weekly, monthly and quarterly meetings for technical staff in the three support areas.
  • Coordinates conference calls, VTC, and other executive events; informs participants of function dates and times, reserves the meeting spaces, as well as, catering and other logistics between the east and west coast locations.
  • Coordinates extensive travel arrangements, including air, hotel and rental car within Concur software.
  • Maintains detailed calendars of appointments, schedules for business meetings, conferences and special events.
  • Creates, processes and follow - up on expense reports, purchase orders, and budgeted purchases of technical equipment. Reconcile monthly, purchases on Purchase Card.
  • Coordinates potential interview candidate schedules and assist with briefing materials.
  • Create new hire documentation for facility, phone, equipment and IT departments.
  • Insure that time and attendance is maintained weekly for all supported staff on the east and west coast.
  • Receives and screens all incoming phone calls. Take and deliver complete and accurate messages via email.
  • Prepares correspondence and review for completeness and correctness.
  • Ensures operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventory.
  • Maintains supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders and verifying receipt.

Confidential, Alexandria, VA

Physical Access Control System Administrator

Responsibilities:

  • Provide system administration and configuration for a progressive access control integration software program approved and utilized by multiple Confidential and Confidential agencies to secure US assets.

Confidential, Chantilly, VA

Physical Access Control System Administrator

Responsibilities:

  • Provide system administration and configuration for a progressive access control integration software program approved and utilized by multiple Confidential and Confidential agencies to secure US assets.

Executive Assistant to Vice President

Assistant Facility Confidential Officer

Responsibilities:

  • Responsible for the facility as well as individual requirements for TS clearance as regulated under Confidential through JPAS. Implementation of the facility Confidential program for TS as required under DSS regulations. Responsible for multi- jurisdiction/agency licensing for business as well as individual requirements.
  • Immediate company liaison for company contacts email as well as any other requests presented to President and Vice President.
  • Provide contract and sub-contract agreements to Confidential and Confidential government contracted agencies for nationwide government facility integrations.
  • Responsible for preparing Subcontract agreements as well as obtaining other required documentation for contracts.
  • Provide support to the sales department by assisting with Request for Quotes and creating individualized client specified documentation.
  • Assist in client requests for problem solving.
  • Assist in marketing efforts for the company as well as set-up, exhibit and breakdown for company attended exhibits. .
  • Assist in implementation of a new Confidential integration/accounting software program, making company more efficient in account inventory.
  • Served as service dispatcher until position permanently occupied in 2011.
  • Responsible for the Accounts Receivable position performing annual, quarterly, monthly as well as daily invoicing and collections for services provided from 2006 through 2009 until position was permanently occupied.

Confidential, Chantilly, VA

Accounts Receivable

Responsibilities:

  • Responsible for Accounts Receivable duties, including deposits; collections; daily and monthly invoicing; research and maintain all customer accounts; preparation of a Standard Operating Procedures manual for my department.

Receptionist

Confidential

Responsibilities:

  • Responsible for answering and processing high quantity of calls on a multi-line system; researched and prepared legal contracts for large customer base; prepared and maintained employee time records; responsible for all fleet maintenance records and preparation of quarterly reports; maintained all internal office equipment.

Confidential, Leesburg, VA

Emergency Telecommunications Dispatcher

Responsibilities:

  • Responsibilities included receiving and assessing emergency communications; dispatching Sheriff’s Office units; assisted with public relations; handled all 911 emergency and pubic assistance calls; provided communication for 5 law enforcement jurisdictions in the county through NCIC/VCIN via teletype.
  • Assisted in the implementation of the Computer Aided Dispatch system as well as Enhanced 911.

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