SUMMARY:

Highly motivated, results driven professional with 10+ years of experience providing administrative/management support in the Federal Government. My professional experience includes serving as an HR liaison, procurement technician, budget analyst, and management analyst for several scientific research labs

PROFESSIONAL EXPERIENCE:

Administrative Officer

Confidential, Rockville, MD

Responsibilities:

• I collaborated with fellow AOs in my office, and shared guidance to accomplish the work of the Administrative Management Branch. I worked with the team by identifying and distributing tasks while balancing my workload and making adjustments to ensure the tasks are completed.
• I provided advice and guidance on broad projects and programs, and made recommendations for long - range program plans and goals. I also maintained and served as liaison with program managers from various areas (HR, Procurement, Facilities Operation, etc.) and worked closely with their representatives to perform various tasks. I monitored and reported on the status and progress of work, and reviewed completed work.
• I advised the research labs I supported on established regulations, policies and procedures governing Human Resource Management activities (e.g. recruitment, paid advertising, special pay, recruitment/relocation bonuses, promotions, within-grade increases, training, awards, performance evaluations, leave, etc.). I monitored the progress of personnel actions and kept the Lab/Branch Chief apprised of status and/or problems I encountered. I provided advice and oversight for Human Resource functions, including: benefits information, compensation, career training, employee relations, position development, and preparation of HR actions/documentation.
• I assisted in recruitment activities which included preparing recruitment packages, entering badge requests, initiating background investigations, and corresponding with candidates throughout the process. I assisted in the coordination of job interviews within the office, including the coordination of interview schedules, and conference room management. I responded to benefit inquiries from lab staff and submitted employee forms to the Institute's benefits representative. I submitted personnel actions (renewals, awards, terminations, resignations, and new hires) for processing by HR, and performed a thorough review for correct documentation, completeness, and compliance with policies and procedures.
• I utilized automated staffing systems to perform internal staffing and placement work. I interpreted and applied federal staffing, recruitment and placement laws, regulations and procedures. I provided guidance to applicants about human resources policies and procedures. I interpreted human resources policies and procedures in order to provide advice and guidance to managers. I advised and counseled managers and employees on a wide range of human resources policies and procedures.
• I reviewed travel orders and vouchers for accuracy, and compliance with Federal travel regulations and internal Confidential policy before approving. I interpreted policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic, and foreign. I served as a Confidential for travel within my Institute, and recommended ideas and solutions through a workgroup to improve standard operating procedures and solutions for travel data collection.

Administrative Technician

Confidential, Bethesda, MD

Responsibilities:

• I maintained and monitored budget records of program expenditures, review/run financial reports from Sofie, and followed through on any errors or discrepancies found. Assisted Senior AOs to ensure that funds were committed in a timely manner, and reviewed financial reports watching for trends in obligations and expenditures.
• I assisted in recruitment activities which included preparing recruitment packages, entering badge requests, initiating background investigations, and corresponding with candidates throughout the process. I assisted in the coordination of job interviews within the office, including the coordination of interview schedules, and conference room management. I responded to benefit inquiries from lab staff and submitted employee forms to the Institute's benefits representative.
• I submitted personnel actions (renewals, awards, terminations, resignations, and new hires) for processing by HR, and performed a thorough review for correct documentation, completeness, and compliance with policies and procedures. I entered and updated information in several HR databases ( Confidential, Confidential ) for all personnel located within the program areas I serviced. I ran weekly/monthly staffing reports in Confidential for the program head.
• I reviewed travel orders and vouchers for accuracy, and compliance with Federal travel regulations and Confidential policy before submitting for approval/signature. I interpreted policies, procedures, and practices concerning all aspects of travel, local, sponsored, domestic, and foreign. I recommended ideas and solutions to upper management to improve standard operating procedures and solutions for travel and procurement.
• I monitored and maintained the use of all accountable property, and also conducted a division wide property inventory check. I provided training, guidance and advice on travel, budget and personnel procedures to new staff. Assist with coordinating inter-office moves, adding employees into the Confidential database and create training nominations, and also serve as timekeeper with Administrative Officer rights in the ITAS database. I have an extensive knowledge of various Confidential electronic systems related to admin operations, and am skilled in the use of a computer.

Grants Review Clerk

Confidential, Rockville, MD

Responsibilities:

• I provided clerical support to Confidential Scientific program development, scientific review, and grants management functions; as well as logistical support; and data maintenance.
• I created and maintained official paper and electronic grants files.
• Printed labels and summary statements and created reviewer packages. I created and maintained paper and/ electronic calendars, listservs, and directories of e-mail and mailing addresses.
• I prepared and transmitted Council-related documents and correspondence.
• Provided logistical support for scientific conferences, workshops, and site visits for board, Council, and other advisory group meetings.
• I assisted in scheduling face-to-face and teleconference meetings and arranged meeting facilities and equipment.
• I entered required information on human subjects into database, and provided data to Section Supervisor, MEO Specialist, and HUB Manager that assisted with the MEO performance evaluation.