SUMMARY:

Over 15 years of experience within military healthcare and 20 years within the Department of Defense Extensive knowledge of DoD systems CHCS, AHLTA, ADS and CIS

TECHNICAL SKILLS:

• Microsoft Office Suite
• MS Word
• Excel
• PowerPoint
• Microsoft Project
• Outlook
• IBM Tool Suite
• Lotus Notes
• DMS System
• Defense Travel System (DTS)
• JPAS/JCAVS e­Qip
• CVS Systems
• Symantec Form Flow
• Microsoft Explorer
• Internet
• Composite Health Care System (CHCS) & (AHLTA) the Ambulatory Data System (ADS) and the Clinical Information System (CIS). Netscape
• STARS
• DSAMS and WestLog
• MIPS Timekeeping System
• DCPS
• Tandberg VTC
• Smartboard
• SAAP Record Management
• DYMO LabelWriter
• APACS message system
• ATAAPS
• DMHRSI.

PROFESSIONAL EXPERIENCE:

Confidential, Lorton, VA

Administrative Assistant

Responsibilities:

• Handle all meeting logistics including scheduling, planning, reserving conference rooms and setup VTC conferencing
• Support personnel at DoD facility, including scheduling, planning and badging for visitors
• Also as needed, review timesheets, process In/Out paper work, maintain visit request database, responsible for DHS daily report

Confidential, Ft. Belvoir, VA

Front Office Administrative Assistant

Responsibilities:

• Responsible for the maintain of the Confidential clinical roster, DCM alert roster as well as other duties required, spreadsheets, PowerP oint, briefings, agendas
• Daily monitoring of the administrator and NCOIC calendars
• Responsible for keeping the Administrator and NCOIC informed of events that affects the Confidential or DCM
• Established professional and courteous rapport with internal and external customers and staff throughout the Confidential

Confidential, Ft. Belvoir, VA

Responsibilities:

• Front desk medical s upport to physicians/nurses
• Extensive knowledge of the Composite Health Care System (CHCS) & (AHLTA), the Ambulatory Data System (ADS), and the Clinical Information System (CIS)
• Duties included receiving patients and visitors and determining the nature of visit or calls
• Responsible for scheduling of patient appointments either manually or in CHCS.

Confidential, Ft Belvoir, VA

Administrative Support Tech/Personnel Security Support Assistant

Responsibilities:

• Served as primary liaison between FSO and the TA, concerning badging and access matters, used the JPAS system checked clearance level of personnel
• Inspected facilities and investigated security compromises, obtained facts and information for reporting of varies incidents
• Maintained badging and authorizes access control for all employees
• Performed tasks relating to the Command's Security Information Badge Program
• Screened and verified the identity of all applications, personnel, assisted the Facility Security Officer (FSO) in all aspects of security (physical security, information security, and access and visitor control)
• Periodically reviewed and evaluated personnel security files
• Knowledge of the principles, concepts, policies, practices, and methods of security operations in the functional area of Physical Security, Antiterrorism and Force Protection

Confidential, Bethesda, MD

Personnel Security Assistant

Responsibilities:

• Served as primary liaison concerning badging and access matters including responsible for updating EOP, VCC, security database
• Prepared documentation to Adjudicate completed background investigations using Adjudicative Guidelines to make initial security determination
• Periodically reviewed and evaluated personnel security files determination to suspend or restrict access and clearances in accordance with agency policies
• Assisted in the preparation of briefings and debriefings for newly assigned and departing personnel
• Conducted in - depth interviews to obtain information needed to complete security and/or suitability assessments
• Assessed incoming personnel for suitability issues through interviews and various security checks
• Coordinated with other security offices (DSS, DHS, NSA, DSAA) and agencies to obtain and provide clearance and background investigation information
• Used the e­QIP system and various other external security databases on a daily basis including the JPAS system to determine clearance level of personnel for JTF CapMed Command

Confidential, Ft Belvoir, VA

Administrative Assistant

Responsibilities:

• Provided direct support to Director, Deputy Directors High level Officials, Generals, CEO’s, Media, and PMs Officer
• Served as the liaison with the Defense Finance and Accounting office and resolved all issues regarding payments for travel/ vouchers
• Served as the liaison with the Defense Travel Management Office (DTMO), the Comptroller Office, and Defense Finance and Accounting Service (DFAS) reps to troubleshoot DTS CBA reconciliation issues
• Scheduled meetings Maintained Director and Deputy Directors' calendars and PM SEQ conference rooms
• Prepared security documents in all aspects of security (physical security, information security, and access and visitor control)
• Proven skill and ability in the area of customer service and office management in order to deal directly with military/civilian personnel and maintain appropriate files and records
• Processed personnel clearances for multiple customers which include generation of forms, tracking progress and management reports, badge preparation, prepared visit requests..
• Prepared and Input all Timecards in the ATAAPS as well as Country Clearance Messages using the APACS
• Used the DTS Reports Scheduler module to generate necessary reports, to include weekly un­submitted voucher reports
• Assisted with managing day to day features of DTS, to include using the DTS centrally billed accounts (CBA) module to complete electronic invoice reconciliation
• Preformed last stop ticket transaction matching functions to ensure appropriate billing amount prior to the Government certifying agency CBA invoice

Confidential, Pentagon, VA

Security Coordinator Manager

Responsibilities:

• Provide support to 800 member OSD Policy organizations housed in over 60 offices inside the Pentagon and 15 offices in outside facilities including Site R
• Responsibilities included managing conference room schedule, scheduling meetings, equipment inventory, gathering and fulfilling meeting requirements including software, equipment, materials and catering. Also responsible for analyses, research, plans, guides, reports, briefings, written correspondence, and technical and automation support, defining information storage requirements involving mixes of classified information requiring separate controls for access: or developing security plans involving separate, although similar, protective systems for communications and ADP requiring separate security considerations within an established physical and information security protection system
• Providing training on the use of conference room equipment such as VTC Tandberg, SmartBoards, and computers, maintaining all records of past and future meetings, reservations, and cancellations, controlling physical access to the rooms,
• Compiled, analyzed, summarized and communicated (verbally/presentations/reports) information including developing plans for approaches that may be taken, defining the level of involvement for each plan, Developing the costs for implementing each of several options and making recommendations for course of action to meet assignment objectives taking into consideration program plans, applicable policies, regulations and procedures, and alternative methods of implementing and monitoring security requirements
• Assist the Facility Security Officer (FSO) in all aspects of security (physical security, information security, and access and visitor control) including processing personnel clearances for multiple customers to include escort High level officials, Generals, CEO’s, and contractors, generation of forms, tracking progress and management reports, badge preparation, preparing visit requests

Confidential, Pentagon, VA

Administrative Assistant

Responsibilities:

• Responsible for creating memorandums and correspondence, meeting agendas, whitepapers, and other documentation deliverables
• Meeting minutes, prepared documentation to the customer/government
• Developed draft presentations and briefing, good communicator and supported several tasks including proofreading and editing documentation
• Attend meetings within the Washington DC area

Confidential, Ft. Belvior, VA

Administrative Assistant

Responsibilities:

• Responsible for expense reports, accounts payable, Performed all official correspondence and documents and developed schedules, meetings and agendas, travel arrangements, and other support tasks for conferences and meetings
• Liaison with the Defense Travel Management Office (DTMO), the Comptroller Office, and Defense Finance and Accounting Service (DFAS) reps to troubleshoot DTS CBA reconciliation issues
• Assisted and resolved customer requests, personnel actions and item tracking, scheduled appointments and maintained calendars, processes travel orders/vouchers, and timekeeping
• Assisted with modifying traveler information in their personal profiles, adding, detaching, or deleting travelers/users from the DTS, and assisting travelers and authorizing/certifying officials with routine DTS operations Demonstrated knowledge of and experience in applying DoD travel policies and the JFTR/JTR, the DoD FMR

Confidential, Falls Church, VA

Administrative Assistant

Responsibilities:

• Maintained Director and Deputy Directors' calendars anmd scheduled all meetings and travel
• Responsible for the development and implementation of Division events, which includes All Hands, Management Reviews using Task Management Tools (TMT), c onferences, award ceremonies, retirements
• Responsible for intimating, developing and maintaining in-house administrative management database, included tracking systems/management of the Directorate suspense system and quality control/assurance of work products
• Acted as the Chief of Staff's Records Management Administrator and AF Content Manager responsible for the proper retention and disposition of files
• Responsibilities included inputting and transmit time cards, daily input of employee accountability roster and updating monthly reports and Top Issues for the Directorate

Confidential, Pentagon, VA

Administrative Assistant

Responsibilities:

• Maintained Director's calendar/schedule. Input and transmitted time cards to payroll. Interact with Executive staff on a daily base. Prepares and tracks Requests for Fund Cites for transportation services for personnel supporting senior­level delegations and request for Official Representation Funds.
• Performed personnel management of subordinate personnel.
• Managed front o ffice employees’ leave, training, appointments, temporary duty, and work assignments
• Prepared and presented briefing materials and position papers to senior management
• Organized and prepared security documents, maintained and secured information files, collected information for special reports, coordinated travel arrangements (air, hotel and car rentals) for Director
• Responded to information inquires for department screened calls for department and handled requests accordingly

Confidential, Crystal City, VA

Secretary

Responsibilities:

• Maintained Director and Deputy Directors' calendars including prepared briefings
• Updated weekly reports. Input Time Cards. Prepared all travel arrangements for the Division
• Liaison to the Defense Travel Management Office (DTMO), the Comptroller Office, and Defense Finance and Accounting Service (DFAS) reps to troubleshoot DTS CBA reconciliation issues
• Assist with modifying traveler information in their personal profiles, adding, detaching, or deleting travelers/users from the DTS, and assisting travelers and authorizing/certifying officials with routine DTS operations DoD, Department of the Army, Biometrics Management Office (DETAILED) Executive Administrative Assistant
• Delegated Administrative assignments. Maintained Director's calendar. Prepared correspondence. Arranged video teleconferences.