Executive Assistant Resume

SUMMARY:

Strong customer service orientation Communication skills - written and verbal
Employee training and supervision Proficient typing -- 55 WPM
Multitasking with deadlines Coordinate sales and manage documents
Office Management and Procedures Receptionist skills working multi-line systems
Generate quotations and proposals Plan internal company functions
Executive Asst. support for Executives, CEO, CFO and company Presidents
Manage office supplies, calendar & coordinate travel schedules*

TECHNICAL SKILLS:

Windows, Mac, Word, Excel, PowerPoint, HTML, Outlook, and Social Media

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

nswering directing calls from a multi-line phone system in a courteous manner.
Greeting and directing guests and teammates in professional manner.
Receiving all incoming deliveries.
Assisting in metering mail and assuring adequate postage is kept in the meter.
Assuring that conference rooms are posted with daily calendars, have all necessary amenities and are neat at all times.
Assuring that kitchen(s) is stocked with amenities.
Assuring that beverages and meals/snacks are provided for meetings as necessary.
Assisting with the coordination of company events - holiday gatherings, employee recognition events, community involvement, safety meetings, etc.
Ordering welcome signs and insuring that they are on display when clients are scheduled in the office.
Ordering office and shipping supplies and maintaining inventories of same.
Providing monthly copier meter readings to copier supply company.
Ordering flowers for teammates as directed.
Coordinating company resource usage and their calendars.
Preparing charitable contributions as requested.
Completing expense reports for any items placed on the general company credit card.
Preparing documents as necessary utilizing Microsoft Word, Excel or Powerpoint.
Copying, collating, sorting, faxing and mailing documents as requested.
Making travel arrangements including airline, hotel and rental cars as requested.
Arranging telephone conference calls and/or video conferences as requested.
Formatting and updating Team resumes.
Preparing timesheets and expense reports as needed.
Tracking and ensuring H2S Monitors, gas and extra cylinders are calibrated and in proper working condition at all times.
Coordinating Monthly Safety Lunches and other events as necessary.
Posting information on the Company intranet.
Registering teammates for conferences and exhibits and confirming that displays, promotional items and handouts are delivered and set up as needed.
Receptionist: 5 years
Office Management: 3 years
Payroll & Accounting: 3 years
Administrative Support: 8 years

Confidential

Executive Administrative Asst./Receptionist

Receptionist and Administrative Asst. for office of 10 people - Receive, screen and answer telephone calls, routes calls to appropriate departmental member. Responds to client and employee questions and comments in a courteous and timely manner. Providing customer service as needed.
Coordinate owners' and managers schedules, making appointments and establishing agendas. Arrange and coordinate business travel for managers, directors, or other division heads. Screen managers' phone calls and incoming mail. Draft routine memos and perform word processing duties. Coordinate department meetings; arrange use of conference rooms.
Do all time sheets/vacation time, post payments to customer accounts (EFT’s), and credit card/cash/check payments. Handle all customer problems and complaints including any accounting problems (A/R)

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