Administrative Assistant Resume California - Hire IT People

SUMMARY:

Accomplished administrative assistant, capable of handling a wide range of administrative functions and consistently producing top - quality work. Works effectively in a fast-paced environment and consistently prioritizes tasks and meets deadlines. Maintains excellent written and oral communication skills, problem resolution abilities, a high level of confidentiality. Outstanding interpersonal skills, initiative, attention to detail, and follow-through skills. Recognized for willingness to do whatever is necessary to get the job done.

TECHNICAL SKILLS

Microsoft Word, Excel, PowerPoint, Outlook, QuickBooks

PROFESSIONAL EXPERIENCE:

Confidential, California

Administrative Assistant

Organized and coordinated meetings including calendar management and assisted in preparing presentations for the Executive Team consisting of President and CEO, Vice President-Engineering, Vice President-Marketing, Vice President-Sales.
Coordinated Board meetings including scheduling for the year.
Scheduled interviews.
Coordinated domestic and international travel reservations including ticketing, hotel accommodations and rental car.
Coordinated team meetings and arranged departmental and company events.
Assisted in reviewing, tracking and approving expenses and purchases.
Communicated building repairs/maintenance to property manager, maintained office and kitchen supplies and corresponded with janitors on cleaning needs.
Provided help as backup for Sales and Marketing, support for Front Desk monitoring phones, helped distribute mail, coordinated shipping of documents and equipments and software.

Confidential

Executive Assistant

Scheduled and maintained calendar of appointments, meetings, and travel itineraries.
Coordinated press interviews for the editor with Indian & International publications.
Attended events and press conferences on behalf of the editor.
Increased efficiency of accounting system by streamlining procedures to process invoices and followed up for recovery of outstanding payments.
Formatted contract letters for the team.
Maintained and managed the office library, database of client addresses and calendar of events - exhibitions, book launches, product launches and press conferences being held.
Coordinated successful events, promotions and press conferences including launch of Verve in London, England.
Coordinated the presence of Verve at the Lakme India Fashion Week event held yearly in Mumbai / Delhi.
Handled pre-press duties which included contacting the press before sending material for printing, coordinating activity at the printing stage, visiting the press to cross check the printed forms, proof reading the printed forms and followed-up with the advertisers to send us the material for the advertisements to be printed in the issue.
Handled post-production duties by ensuring that the copies were released and delivered to the distributors on time. Maintained stock and records of sales and contacted the distributor from time to time to check the flow of copies in the market, nationwide. Mailed press releases to the leading press offices and maintained a detailed record of the same.
Played a vital role in increasing the subscriptions of the magazine.

Confidential

Secretary

Scheduled appointments and meetings and effectively managed all documentation.
Screened day to day business related correspondence and phone calls.
Organized the details of travel arrangements and itineraries.
Updated data for the contracts and salary sheets of the employees.

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Administrative Assistant Resume

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