Executive Assistant Resume

SUMMARY:

Over ten years of experience working as an Executive/ Personal Assistant supporting senior level Executives, such as the Global Head of Compliance, CEO and COO.
Twelve plus years of solid administrative experience and bookkeeping knowledge in bank reconciliation, accounts payable, accounts receivable and cost analysis.
Discreetly handle all confidential work.
Strong sense of responsibility and able to work under pressure with intractable conflict

TECHNICAL SKILLS:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Chinese word Processing); Mortgage software (Calyx Point, Desktop Underwriter (DU) and Loan Prospector (LP), Interwoven, QuickBooks; Security Software (C - cure 9000 and Chubb AFX control); Dashboard 2; Concur

PROFESSIONAL EXPERIENCE:

Confidential, San Francisco

Executive Assistant

Provided secretarial and administrative support Senior Executives in daily work activities and ad hoc tasks.
Prepared and monitored all travel claims for Senior Executives and his team.
Provided logistical support and coordination for visitors, both locals and Overseas.
Completed ah-hoc/ confidential task on time as assigned by Senior Executives.

Confidential, San Jose

Executive Assistant - CEO

Handled all administration duties for the smooth running of the company.
Co-ordinate Real Estate/Mortgage Financing transaction & filing
Prepare and Review all document for final submission to Lenders/ Banks
Maintained accuracy loan information and up-to-date process status for the company website.

Confidential

Facilities / Administration Manager of Capital Markets/ Confidential, COO

Supervised inter-branch moving arrangement & office renovation.
Prepared quotation/ tender analysis for senior management’s review and approval.
Supervised daily administration duties, such as repair, maintenance, mailing, courier, monthly cleaning schedule to ensure smooth administrative operation were delivered.
Prepared and monitored all travel claims for Senior Executives and his team.
Prepared all internal announcement and reminder.
Re-built e-filing system for Administration & Project team.
Arranged up to 250 ppl annual dinner, Lion Dance, guest event, townhall.

Confidential

Chief Executive Officer, Chief Operating Office

Provided secretarial and administrative support to Senior Executives in daily work activities and ad hoc tasks.
Prepared and monitored all travel claims for Senior Executives and his team.
Provided logistical support and coordination for visitors, both locals and Overseas.
Completed ah-hoc/ confidential task on time as assigned by COO and CEO.
During 2011 East Japan Earthquake and subsequent Fukushima radiation leakage, provide emergency last minute hotel arrangement for our Japanese colleagues within a 2 hours turn time.
Built up E-file system for Legal Dept and 20% cost reduction on Stationary ordering.
Co-ordinated annual dinner, town hall, In-house seminar, cocktail.
Space planning & cost allocation for trading floor.
Negotiated ticket terms and conditions with travel agency.
Prepared annual budget proposal for COO and CEO.
Independent and efficient multi-task working during company expansion with 3 times added workload.
Picked up all ah-hoc confidential project assignment such as budget reduction and manpower relocation.

Confidential, Freemont, CA

Senior Mortgage Officer / Office Manager

Handled all administration duties for the smooth running of the company.
Co-ordinated annual dinner and farewell party.
Negotiated office lease and insurance coverage.
Maintained accuracy loan information and up-to-date process status for the company website.
Supervised office renovation and budget allocation.
Maintained fall out ratio less than 5%, ensured the completion of all transactions within the assigned period.
Fully responsible the office renovation and maintained all cost within set up budget.
Provided mortgage consulting to senior loan agents.
Reviewed mortgage files submission and processed real estate files daily.
Maintained good relationship with lenders such as Wells Fargo, Bank of American and Citimortgage and escrow companies (First American title and Chicago title).
Audited all A- mortgage paper before submission to lenders.
Prepared sales forecasting report and commission spread sheet for Directors.

Confidential, San Jose, CA

Administrator

Handled customer complaints and event arrangement.
Reviewed file status and provided recommendation on program and pricing search to agents.
Updated all lender guidelines and time frame for agents.
Prepared all files for submission and loan processing.
Audited all real estate files before submission to the Board of Real Estate.

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