SUMMARY:

• Experienced in Sales, Marketing, Finance, Human Resources, Investor Relations, Engineering and Office Management
• Experience in supporting CEO, CFO, COO, CSO and EVP of Worldwide Human Resources
• MS Windows 2013, MS Excel, MS Word, Outlook, PowerPoint, WebEx, Concur, SAP, Dictation, Google Apps,, Oracle, Workday and BlueJeans (Conference Calls)
• Able to multi - task, Strong Public Relations, Customer Service and Professional Telephone Etiquette
• Exercise good judgment and confidentiality
• Excellent Communication Skills
• Experience in Start-Up (Pre-IPO), Biotechnology, Semiconductor, Healthcare and Credentialing

PROFESSIONAL EXPERIENCE:

Confidential, San Jose, CA

Executive Assistant

• Manage complex calendars to include planning, coordinating and executing all meetings and events
• Schedule extensive travel arrangements to include: domestic and international, hotels, ground transportation, visa and passport requests, work with multiple time zones
• Handle confidential documents and knowledge with the highest level of discretion and professionalism
• Maintain and reconcile expense reports
• Interact closely with administrators’ worldwide to organize executive meetings
• Prepare correspondence and reports
• Interfaced with MIS to resolve computer issues and office moves
• Maintain shipments and packages
• Greet and provide general support to visitors
• Create and maintain relative distribution lists
• Assist with planning offsite /group meetings events
• Plan and create office space for New Hires
• Work with vendors to maintain office supplies
• Coordinate with IT on ensuring teleconference equipment is working properly in conference rooms
• Work closely with facilities to ensure replacement or repairs are taken care of
• Collect, consolidate, and provide all preparatory materials for appointments and meetings
• Performs other duties as assigned

Confidential, Campbell, CA

Executive Assistant

• Assist with managing complex calendars to include planning, coordinating and executing all meetings and events
• Schedule extensive travel arrangements to include: domestic and international, hotels, ground transportation, visa and passport requests, work with multiple time zones
• Handle confidential documents and knowledge with the highest level of discretion and professionalism
• Create and maintain relative distribution lists
• Assist with planning offsite /group meetings events
• Managed the Onboarding for New Hires
• Assisted with Background checks
• Order business cards
• Work with vendors to maintain office supplies
• Maintain and reconcile expense reports
• Greet and provide general support to visitors
• Coordinate with IT on ensuring teleconference equipment is working properly in conference rooms
• Work closely with facilities to ensure replacement or repairs are taken care of
• Collect, consolidate, and provide all preparatory materials for appointments and meetings
• Performs other duties as assigned

Confidential, Mountain View, CA

Executive Assistant

• Interface with external, internal and international customers
• Organize executive reviews
• Heavy Calendaring
• Prepare expense reports
• Meeting management
• Credentialing
• Prepare slides for presentations
• Process purchase requisitions
• Coordinate projects
• Coordinate catered events / organize off-site meetings
• Oversee special projects
• Schedule training classes and Assist Human Resources in scheduling interviews

Confidential, San Jose, CA

Executive Assistant

• Heavy Calendaring
• Manage and maintain Executive schedule
• Act as point of contact between Executives
• Handle requests and queries
• Coordinate meetings (Onsite and offsite)
• International and Domestic Travel arrangements
• Coordinate Executive Staff Meetings
• Prepare expense reports
• Video Conferencing

Confidential, San Jose, CA

Executive Assistant

• Interface with external, internal and international customers
• Organize executive reviews
• Heavy Calendaring
• Prepare expense reports
• Meeting management
• Prepare slides for presentations
• Travel arrangements International and Domestic
• Process purchase requisitions
• Coordinate projects
• Maintain calendars
• Coordinate catered events / organize off-site meetings
• Oversee special projects
• Order office supplies, coordinate group activities and organize luncheon

Confidential, San Jose, CA

Executive Assistant

• Manage Executive’s Calendars /Schedules
• Answer phones/Screen Calls
• Arrange Conference Calls
• Video Conferencing
• Prepare Presentations
• Expense Reports
• Create/maintain Organization Chart
• Arrange Domestic and International travel
• Coordinate catered events / Special Projects
• Onboarding/staffing
• Background checks
• On Boarding Human Resources - New Hires
• Schedule Interviews

Confidential, Campbell, CA

Executive Assistant

• Manage Executive’s Calendars /Schedules
• Answer phones/Screen Calls/Arrange conference calls
• Prepare Presentations
• Expense Reports
• Create/maintain Organization Chart
• Arrange Domestic and International travel
• Interact with Investors
• Coordinate catered events / Special Projects
• On Boarding Human Resources - New Hires
• Schedule Interviews

Confidential, Mountain View, CA

Executive Administrative Assistant

• Managing calendar / schedule
• Make travel arrangements domestic and international as well as hotel reservations
• Prepare expense reports
• Create organization charts
• Interact closely with administrators’ world wide to organize executive meetings
• Prepare correspondence and reports
• Interfaced with MIS to resolve computer issues
• Maintain shipments and packages
• Greets visitors and escort them to and from Executive meetings
• Print, copy and collate documents