SUMMARY:

Hardworking, reliable, and proficient project administrator offering a great deal of executive level experience with overall office and team support. Confidently oversees highly complex and detailed projects, from managing the on - boarding of new consultants and contractors joining teams to ensuring team members have everything they need to execute and implement their deliverables to clients on time. Skilled in performing administrative activities such as preparing documents, presentations, organizing meetings, managing inventory, and implementing office procedures. Accustomed to juggling multiple responsibilities while working against client deadlines and very adaptable to dynamic team environments

CORE COMPETENCIES

• Active Secret Clearance
• Sign-In Sheet Reconciliation & Assurance
• Communication
• Data Entry
• MS Word, Excel, PowerPoint, SharePoint
• Executive Management Support
• Badging
• On-Boarding
• Event Management
• Staff Support
• Customer Service
• Reporting
• Presentation Development
• Supply Management
• Documentation
• Client Relations
• Office Organization
• Personnel Security

TECHNICAL SKILLS:

Operating Systems: Windows 2007, NT

Software: MS Word, PowerPoint, Excel and MS Project, Access Commander, SharePoint 2007

Databases: JPAS, eQIP, and PeopleSoft.

PROFESSIONAL EXPERIENCE:

Project Administrator

Confidential, Rosslyn, VA

• Processes sign-in sheets used for payroll, orders office supplies, schedules team meetings, and obtains security badge access for all new hires and visitors.
• Works with senior consultants and management to quickly facilitate the on-boarding process once new team members are approved and cleared to work.
• Possesses knowledge of the DoS financial budgeting and planning processes and also works with both the functional and technical teams to understand and assist where needed.
• Uses SharePoint to manage team documents, project plans, and resources.
• Plans and executes team and department wide events.

Senior Administrative Assistant

Confidential, Falls Church, VA

• Enhanced office procedures, by developing spreadsheets for the team to use to track their daily activities.
• Supported and trained new team members, making sure they were acclimated properly to the project.
• Analyzed secret and SCI client data and reports to be used to support the newly formed DHA.
• Escorted all visitors throughout their visit to the DHA.

Office Assistant

Confidential, Fort Belvoir, VA

• Assembled document packages which included indexing, tabbing, numbering, and labeling for image scanning of declassified files; made them available for posting online for US citizens based on the bill passed by the US Congress Freedom of Information Act (FOI).
• Prepared weekly reports based on established procedures.
• Tracked, retrieved, and copied case file materials to track the progress and number of records that were uploaded to the database, according to the terms of the existing contract for year ending 2015.
• Established rapport with clients and productive working relationships.
• Processed civilian and military clients and followed up with them.
• Assisted clients with issues such as system and database performance variability, entries, and access controls.

Personnel Security Officer

Confidential, Rosslyn, VA

• Managed and enforced security policies and procedures to include: verification of receipt for security clearances and visitor certifications, maintenance of security containers, and changing the security lock combinations following security established security guidelines.
• Reviewed, interpreted and maintained security classification guides and standard operating procedures.
• Administered the personnel security requirements associated with access approval of SCI and top secret collateral clearances, security indoctrinations, debriefings, and security badge access for Deloitte and third-party contractors.
• Facilitated on-board processing of security clearances for new employees including fingerprinting and submission of eQIP applications.
• Provided support during annual and occasional unannounced SCIF inspections performed by the government client.
• Facilitated security awareness trainings and briefings to employees for access to classified or proprietary and electronic nomenclature.

Practice Administrator

Confidential, McLean, VA

• Maintained engagement letters and ensured confidential files were accurate and up-to-date for internal and external clients by utilizing RMIS, OneView, and SharePoint reporting tools.
• Created, edited, and reviewed departmental correspondence and scheduled meetings and seminars for clients and new hire employees.
• Informed staff of operation procedure changes and updates related to TIMEnX, forecasting, performance reviews, scheduling, and expense reports.
• Managed the calendars and schedules of senior staff and responded to their email inquiries.
• Coordinated travel arrangements for senior vice president and senior management staff.
• Prepared and tracked department and client account payables, account receivables, and generated monthly and bi-monthly account invoices.

Office Administrator/PA Assistant

Confidential, McLean, VA

• Ensured confidential files were accurate and up-to-date.
• Performed and prepared monthly accounts payable, accounts receivable, and invoice billing.
• Coordinated and supported internal and external client meetings.