SUMMARY:

• Accomplished executive assistant offering over 15 years of administrative experience reporting to Vice President and other top executives. Highly organized, professional, capability to track & manage rapidly shifting schedules and priorities; respond successfully to special project challenges and the ability to work with high level of independent judgment. Demonstrates integrity, discretion, professionalism.

TECHNICAL SKILLS:

Software:: Outlook, Concur Expense /Travel System, MS Word, MS Excel, MS PowerPoint, MS VisioSalesforces, Box, Internet, Deal Axis and Bloomberg

PROFESSIONAL EXPERIENCE:

Confidential, Mountain View, CA

Executive Assistant

• Maintained busy calendars, scheduled meetings, conference room reservation with AV capabilities
• Catering and event planning for CDO Data Science team
• Business travel and expense processing
• Responsible for typical deliverables described in the Administrative Assistant & Executive Assistant profile

Confidential, San Francisco, CA

Provided Executive Assistant

• Support include heavy calendaring, expense reconciliation/reporting
• Successfully schedule highly level investment meetings for the 2018 JPMorgan Health Care Conference
• Travel reservations domestic/international, Visa and Passport processing, hotel, car service
• Trouble shoot claims with service providers
• Conference registration and payment processing
• Catering and event planning for executives and BOD meetings
• Provide support with faxing, copying, scanning, FedEx mailing, business card uploads, office supply etc.
• Deal tracking with updates to Salesforce and JNJ Box
• Prepare CDA agreement for execution during deal phases
• Volunteer for short term administrative support at JLABS - Facilities, SSF during holiday season
• Facilitated 2018 Watermark Women’s Conference on behalf of JNJ Northern California Executives

Confidential, San Francisco, CA

Executive Assistant

• Heavy phone, scheduling meetings, assisting with client inquires
• Heavy expense processing, travel scheduling (International and Domestic), organizing analyst marketing, deal and non-deal roadshows for SF and assist the NY team on their deal and non-deal roadshows
• Booked catering and restaurant reservation - San Francisco, Los Angeles, Denver and Santa Fe New Mexico
• Frequent edits and updates to DealAxis system
• National and Int’l conference registration
• First point of contact for field client requests when sales team is on travel
• Provided online research material for internal & external clients via JPMorgan Market Research website

Executive Assistant

Confidential

• Assistant to the Executive Assistant of MD, Co-Head of Equity Capital Markets and Vice President of the TMT Equity - Direct Assistant to EVP, 1 MD and 4 Associate Bankers
• Maintained busy calendars, scheduling meetings, heavy phones coverage, video-conferencing, conference rooms reservation including corporate hotel site in NY, LA and other Corp Offices
• Processed complex International & domestic travel itineraries, hotel accommodations and car service
• Processed/tracked expense reimbursements for 6 bankers and Executives in a timely manner
• Office management duties; photocopying, mail distribution, faxing, online FedEx orders
• Knowledgeable back-up cross-trainer to assist on top of normal duties

Confidential, San Francisco, CA

Administrative Assistant

• Assistant to the Executive Assistant assigned to support six Managing Directors
• Maintained calendars, scheduled meetings, answered phones, coordinated of video-conferencing, conference rooms and catering
• Handled complex travel itineraries including airline reservations, hotel accommodations and car services
• Processed and tracked expense reports and reimbursements
• Assisted in all logistics for the SAE Managing Directors (2 day) offsite
• Provided core administrative support such as faxing, filing, copying, mailing etc.

Confidential, San Francisco, CA

Administrative Assistant

• Handled all payments for Corporate Oversight management team, of over $1M for all legal matters, litigations, arbitrations for outside and internal counsel
• Conducted monthly audit of payments that exceeded 400 line items. Implemented invoicing processing ensuring accuracy of information to reduce the overall processing timeline
• Managed and processed online reference subscription payments with 3rd party vendor
• Authorized and maintained access to LexisNexis, CCH, and BNA Executive Press for subscribers requests
• Processed online subscription renewals and cancellations; requested and processed OCC annual Bar Dues
• Interacted with A/P weekly for vendor setups and payments
• Provided tracking via excel spreadsheets relating to the process flow of the legal upload

Confidential, Oakland, CA

Support Service Facilities Lead - Administrative Assistant

• Provided facilities/administrative support for 5-6 Implementation Managers
• Administrative support to the Director and Executive Steering Committee. Included meeting logistics support, expense processing, calendar and travel scheduling, preparing presentation and general administrative duties
• Maintained equipment logistics, tracked and processed employee onboarding and offboarding