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Executive Assistant Resume

Rowlett, TexaS

PROFESSIONAL EXPERIENCE:

Confidential, Citi Bank, Alcon

Executive Assistant

  • Manage busy calendar, coordinating with direct reports, executives and admins to accommodate availabilities.
  • Book travel and submit expense reports using Concur and SAP software.
  • Provide meeting notes for compliance. Request deliverables and build decks for management meetings.
  • Write department newsletter and memoranda, manage SharePoint sites.
  • Coordinate with various departments to compile and disseminate Technology Status Reports

Confidential

Executive Assistant/Office Manager to the Vice President

  • Managed calendars, meetings, travel for VP. Attend meetings, take notes, follow - up on deliverables.
  • Meeting and event planning: negotiating menus, services, with vendors, purchasing gifts, sending invitations
  • Responsible for the day-to-day operations and administrative management of the Dallas office
  • Served as liaison between corporate office in Atlanta and local staff
  • Managed successful build out of office - on time and under budget
  • Managed office budgets and supervised expenditures
  • Accounts payable and receivable
  • Liaison with building management for facilities issues
  • Onboarded all new hires: order laptops, develop and provide a welcome kit of office, company and technical support information, printer and phone set-up, program card keys, create agenda of first day on the job.
  • Create PowerPoint presentations for All Hands meetings; assemble marketing materials for client meetings.
  • Prepare and format client invoices, enter and update opportunities, run utilization and sales reports in Change Point

Confidential

Contract Executive Assistant

  • Manage calendars, arrange complex executive meetings and teleconferences, create agendas
  • International and domestic travel and logistics for Leadership and Client Services team
  • Coordinate attendance to conferences, arrange client dinners
  • Onboard new executives and staff: coordinating with facilities, IT, Telecom, etc.
  • Cater lunches and events, order supplies, computer hardware, iPhones, office space, etc.
  • Prepared board presentations
  • Expense and credit card reconciliation, payment of invoices for company and personal expenses/ managing accounts in QuickBooks
  • Created, updated and uploaded reports and org charts onto Drop Box

Confidential, Rowlett, Texas

Residential Realtor

  • Created advertising/marketing campaigns, PowerPoint sales presentations. Orchestrated contract negotiations, coordinated with buyers, sellers, inspectors, loan officers, escrow officers to represent clients in residential real estate transactions
  • Created mass mail letters, newsletters and cards. Other duties include marketing homes, showing homes, scheduling and attending inspections and appraisals, determining market values

Confidential, Dallas, Texas

Executive Administrative Assistant

  • Responsible for travel arrangements and meeting coordination. Managed calendars. Prepared expense reports.
  • Wrote, edited and formatted research and marketing materials. Helped build client books using Page Maker, Word and PowerPoint software
  • Aided in research of investment properties and markets via internet as well as outsourced research materials.
  • Created and maintained physical library of market resource material as well as maintained database of marketing and statistical information
  • Tracked expenses for annual budget projection. Maintained client and prospect database. Purchased / sent gifts, cards and letters

Confidential, New York, New York

Executive Administrative Assistant

  • Coordinated internal meetings and off-site conferences, managed travel arrangements and prepared expense reports
  • Aided in creation of PowerPoint board presentations, including coordinating with various levels of management on deliverables and providing status reports to participants
  • Conducted competitive research by scanning online subscription services and trade publications
  • Maintained Excel databases and administrative records, departmental subscriptions and contacts database

Confidential, New York, New York

Executive/Marketing Assistant

  • Multifaceted aid to start-up Medicare Risk HMO. Wrote/edited marketing collateral, worked with marketing, graphics and legal departments on advertising and membership materials
  • Coordinated government audits, mass mailings. Responsible for government approval process of advertising and marketing materials: Liaised with the Healthcare Finance Administration to ascertain approval on all written marketing materials
  • Maintained signed records of all approvals and kept database of all approvals
  • Created filing systems of sales force training materials. Facilitated training by providing appropriate materials to all students each day of training, catering luncheons and organizing graduation parties

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