Executive Assistant Resume Rowlett, Texas - Hire IT People

PROFESSIONAL EXPERIENCE:

Confidential, Citi Bank, Alcon

Executive Assistant

Manage busy calendar, coordinating with direct reports, executives and admins to accommodate availabilities.
Book travel and submit expense reports using Concur and SAP software.
Provide meeting notes for compliance. Request deliverables and build decks for management meetings.
Write department newsletter and memoranda, manage SharePoint sites.
Coordinate with various departments to compile and disseminate Technology Status Reports

Confidential

Executive Assistant/Office Manager to the Vice President

Managed calendars, meetings, travel for VP. Attend meetings, take notes, follow - up on deliverables.
Meeting and event planning: negotiating menus, services, with vendors, purchasing gifts, sending invitations
Responsible for the day-to-day operations and administrative management of the Dallas office
Served as liaison between corporate office in Atlanta and local staff
Managed successful build out of office - on time and under budget
Managed office budgets and supervised expenditures
Accounts payable and receivable
Liaison with building management for facilities issues
Onboarded all new hires: order laptops, develop and provide a welcome kit of office, company and technical support information, printer and phone set-up, program card keys, create agenda of first day on the job.
Create PowerPoint presentations for All Hands meetings; assemble marketing materials for client meetings.
Prepare and format client invoices, enter and update opportunities, run utilization and sales reports in Change Point

Confidential

Contract Executive Assistant

Manage calendars, arrange complex executive meetings and teleconferences, create agendas
International and domestic travel and logistics for Leadership and Client Services team
Coordinate attendance to conferences, arrange client dinners
Onboard new executives and staff: coordinating with facilities, IT, Telecom, etc.
Cater lunches and events, order supplies, computer hardware, iPhones, office space, etc.
Prepared board presentations
Expense and credit card reconciliation, payment of invoices for company and personal expenses/ managing accounts in QuickBooks
Created, updated and uploaded reports and org charts onto Drop Box

Confidential, Rowlett, Texas

Residential Realtor

Created advertising/marketing campaigns, PowerPoint sales presentations. Orchestrated contract negotiations, coordinated with buyers, sellers, inspectors, loan officers, escrow officers to represent clients in residential real estate transactions
Created mass mail letters, newsletters and cards. Other duties include marketing homes, showing homes, scheduling and attending inspections and appraisals, determining market values

Confidential, Dallas, Texas

Executive Administrative Assistant

Responsible for travel arrangements and meeting coordination. Managed calendars. Prepared expense reports.
Wrote, edited and formatted research and marketing materials. Helped build client books using Page Maker, Word and PowerPoint software
Aided in research of investment properties and markets via internet as well as outsourced research materials.
Created and maintained physical library of market resource material as well as maintained database of marketing and statistical information
Tracked expenses for annual budget projection. Maintained client and prospect database. Purchased / sent gifts, cards and letters

Confidential, New York, New York

Executive Administrative Assistant

Coordinated internal meetings and off-site conferences, managed travel arrangements and prepared expense reports
Aided in creation of PowerPoint board presentations, including coordinating with various levels of management on deliverables and providing status reports to participants
Conducted competitive research by scanning online subscription services and trade publications
Maintained Excel databases and administrative records, departmental subscriptions and contacts database

Confidential, New York, New York

Executive/Marketing Assistant

Multifaceted aid to start-up Medicare Risk HMO. Wrote/edited marketing collateral, worked with marketing, graphics and legal departments on advertising and membership materials
Coordinated government audits, mass mailings. Responsible for government approval process of advertising and marketing materials: Liaised with the Healthcare Finance Administration to ascertain approval on all written marketing materials
Maintained signed records of all approvals and kept database of all approvals
Created filing systems of sales force training materials. Facilitated training by providing appropriate materials to all students each day of training, catering luncheons and organizing graduation parties