SUMMARY:

• Highly - organized Administrative Assistant, experienced in providing support to high level staff to include, Executive Director, Chairman, and Commissioners
• Experienced in planning, reviewing, scheduling meetings, travel, and processing security clearances for domestic and international trips
• Ability to prepare and process expenses into Concur Expense reporting system, travel request (domestic and international), travel vouchers and reimbursements (local, domestically, and internationally)
• Prepared passport and visa applications
• Prepared, edited, reviewed, proofread written correspondence to include, memoranda, and procurement contract for filing
• Processed payments and HCC through Share-point
• Computer Skills: Microsoft Windows Office Suite 365 - Outlook, Word, Excel, PowerPoint, and Access, OneNote, CONCUR, ARIBA, and ARAVO Photoshop, GIS, Scanning, InDesign CS, and creating websites using XMLs, Track-It database, creating forms in Adobe, PSDwin (Graphics), DMAIV, Harvard Graphics and Ventura Publisher, Automated Travel Office System (ATOS), National Accounting Budget System (NABS), DLSS, LAN (Network), MOSART, Accounting I/II/II

PROFESSIONAL EXPERIENCE:

Confidential- Washington, DC

Administrative Assistant

• Served as administrative assistant in support of the Senior Director, Global Health Policy
• Managed administrative functions to include scheduling, arranging, and coordinating conferences, answered telephone and responded to emails on behalf of Executive staff
• Managed Executives/ Managers time, help determine priorities
• Managed administrative functions to include, scheduling, arranging and coordinating conferences, and meetings, internal and external for foreign and domestic
• Prepared and processed expenses into Concur Expense reporting system, travel request (domestic and international), travel vouchers and reimbursements (local, domestically, and internationally)
• Prepared passport and visa applications
• Prepared, edited, reviewed, proofread written correspondence to include, memoranda, and procurement contract for filing
• Processed payments and HCC through Share-point
• Effectively communicate with diverse group meeting participants and employees

Confidential - Washington, DC

Management Assistant

• Managed executive/managers scheduling, arranged, and coordinated conferences, and meetings internal and external
• Prepared and processed invoices, time and attendance (using WebTA), auditing, property control, travel request (domestic and international), travel vouchers and reimbursements (local, domestically, and internationally)
• Prepared, edited, reviewed, and written correspondence to include; memoranda, policies and letters with minimal oversight
• Clearly communicated with a diverse group, Senior Officials (to include foreign dignitaries and representatives from the Hill)
• Developed and maintained a filing system to assure prompt retrieval of files, documents, regulations and other information as required
• Arranged frequent and invitational travel local, domestic and international. Made airline, lodging and meeting arrangements
• Supported high level staff to include, Executive Director, Chairman, and Commissioners. Processed acquisitions and property accountability forms using an automated information management program
• Maintained and processed asset management office inventory data base (Track-It) and performed asset audit 4 times a year
• Maintained and updated all books, maps, master plans, and projects in Agency library
• Maintained and updated library database (using Access). Assisted with operational projects and analysis by conducting research, compiling, analyzing, scanned and made copies when necessary
• Prepared, processed, and coordinated procurement of supplies, materials, equipment, and review ordering, prepared all agency purchase orders
• Focused on daily operations with emphasis on efficiency and effectiveness
• Coordinated efforts of program activities to identify and propose solutions to issues and suggestions which were prioritized by importance and evaluated to senior management
• Coordinated initiatives designed to enhance the quality and timeliness of responses, a hallmark of excellent customer service. Experienced working with Social Media for senior level officials on program initiatives
• Devised and instituted office procedures and practices to ensure efficient work flows, including record keeping, appointments and commitments of time, requests for information or action, and outreach
• Reviewed all communication reporting sent out, weekly, monthly, quarterly and annually and, general information generated by staff
• Prepared UPS and /or FedEx mailings when needed

Confidential - Washington, DC

Secretary

• Prepared visual presentation material for Branch heads and other office personnel
• Developed spreadsheets, produced graphics displays of data for travel and office supply budgets. Responsible for property control of six personal laptop computers (install new software and updates)
• Prepared correspondence, instructions, naval messages, reports, proofread, kept track of suspense items, timesheets, and downloaded naval military (US/UK) messages
• Planned, reviewed, scheduled meetings, travel, and processed security clearances for domestic and international trips
• Provided updates of all office and command policy & procedures updates for US/UK