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Main Office Administrator Resume


  • Administrative professional with strong drive and dedication with over 14+ years in high - volume demanding, fast paced environment. Capable of multi-tasking and coordinating a wide variety of task. Adept at prioritizing and meeting deadlines with strong communication and interpersonal skills.


  • Accounts Payable/ Receivable
  • Budget/ Financial Management
  • Database Management
  • Data Entry
  • Document preparation
  • General Administration
  • Logistics and Coordination
  • Office Management
  • Record management
  • Scheduling


Confidential, Washington, DC

Main Office Administrator

  • Manage day to day administrative operations for Main Office
  • Support staff and team members which include Human Resources, Operations, Student Support, Principal, Assistant Principals, Deans and Teachers
  • Manage attendance for all scholars in POWERSCHOOL (SIS)
  • Responsible for record keeping and file maintenance
  • Assist students and parents with the registration or withdraw process
  • Assist Data Manager with Student Information System
  • Assist Human Resources Director
  • Prepare and distribute reports for scholars and staff
  • Maintain supply requests and orders

Confidential, Largo, Maryland

Administrative Assistant

  • Managed day to day operations for the High School program
  • Entered daily attendance in FOCUS (SIS)
  • Generated truancy memos and packets to LEA (Spell Out)
  • Assisted students and parents with general school related inquiries
  • Maintained student files
  • Processed invoices and issued purchase orders
  • Generated memos, routine correspondence, maintain calendar, process mail and control inventory of office supplies
  • Implemented appropriate behavior management strategies and techniques, as well as assisted, monitored and guided students to pay attention, participated in activities and completed assigned tasks
  • Observed and recorded data related to behavioral concerns, to assess as well as monitor the progress and success of the student.
  • Communicated appropriately with co-workers and special needs students
  • Created student intern program for high school seniors
  • Launched two initiatives to improve student attendance and parent engagement

Confidential, Cheltenham, Maryland

Secretary III

  • Serves as secretary to the Principal and relieves him of many administrative details as assigned
  • Assumes responsibility for providing secretarial, clerical and related support services to school function.
  • Provides administrative support to all School Staff as well as all Management Teams
  • Liaison of contact for all of the youths - answering questions, providing instructions, and explanations, pertaining to the program and academic requirements
  • Develop and maintain files on student transfers, referrals, promotions, removals, records and graduations.
  • Maintain school database by inputting, update and/or retrieve records for monthly accuracy
  • Prepare and disseminate daily student information on enrollment, transfers and withdraw status changes
  • Receive high volume telephone calls exercising good judgment, answering routing inquiries, and conveying messages to staff
  • Screen visitors entering the Education department and directs them to appropriate party
  • Maintain electronic and hard copy filing system
  • Type and prepare documents on a timely and accurate basis i.e. progress reports for youth, monthly reports, memoranda, correspondence, presentation charts, drafts, memos and emails
  • Maintenance and scheduling of calendar
  • Receiving, sorting and distributing incoming mail
  • Reviewing files and records to answer requests for information
  • Assists with planning and coordinating the office and prepares front office materials
  • Performs other duties as assigned

Confidential, Washington, DC

Administrative/ Financial Technician

  • Answering and directing phone calls
  • Receiving, sorting and distributing incoming mail
  • Managed and maintained a multi-tier phone system as well as the NRL’s complex database
  • Managed the day to day operations of the department
  • Interacted and problem solved with individuals via email, phone, and face to face
  • Arranged meetings, deliveries, and maintained the schedule for the executive staff in the Department
  • Liaison for the Facilities Management Department

Confidential, Greenbelt, Maryland

Clerical Assistant

  • Office Management:
  • Answers high volume telephone lines and responds to caller's questions or directs the call to the appropriate party
  • Greet visitors; responds to questions, provides information, documents, instructions or directs visitor to appropriate party
  • Responds to requests for information via mail, fax, phone or in-person
  • Performs data entry into automated programs to track applications, filings, violations or other pertinent data, depending on assignment.
  • Prepares and maintains correspondence, memos, forms and reports using word processing applications software.
  • Provide organization and management of case files Review data
  • Operations:
  • Assisted the Legal Staff and Administrators in the day to day management of the department
  • Responsible for an array of tasks that ranged from human resources, financial management and faculty management
  • Coordinate and plan meetings, hearings, and, conferences for those in the Department
  • Prepared documents for court, including probation orders, release documents, sentencing information and summons
  • Maintain and manage multiple databases as well as archiving documents
  • Answer inquiries from the general public regarding court appearance, trial dates, outstanding warrants, summonses, subpoenas, witness fees, and payments
  • Logistics and Coordination:
  • Coordinated all travel arrangements within the department

Confidential, Alexandria, Virginia

General Clerk

  • Responsible for the daily management and maintenance of the mailroom
  • Overseer for processing and transference of all mail documents
  • Addressed any failings in the mail system including mislabeled packages, lost packages, and general inquiries
  • Processed and completed all publication requests
  • Managed and coordinated a multi-tier phone system
  • Financial Management:
  • Responsible for the submission and logging of all invoices and payments
  • Leadership:
  • Assisted the Research Department Supervisor
  • Assisted visually impaired co-workers with daily tasks

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