SUMMARY:

Extensive background working with planning, coordination and support of daily operational administrative functions servicing the Federal Government, Non - profit and Public Sector.

PROFESSIONAL EXPERIENCE:

Confidential, Clinton MD

CPR Instructor

• Instructed a class between 5-15 students on Basic Life Support, First Aid, Emergency Management and refresher courses - Infant/Child/Adult/Pets
• Contacted local businesses, schools, etc…to assess the need for CPR/BLS certifications
• Answers and engages with class in participant knowledge of CPR/BLS
• Provided CPR/BLS cards
• Follow up after one year for re-certification
• Assisted as an instructor to fellow colleague instructors
• Provide hands on CPR
• Provided tests and quizzes at the end of the class
• Gave situational/scenario based classes

Confidential, Washington DC

Human Resource Assistant/Training Coordinator

• Manage training logistics to include venue, vendor communications, scheduling and timelines, set up training venues, and maintaining training budget
• Manage day to day scheduling of classes, book training rooms across multiple office locations, manage classroom setup and coordinate logistics
• Manage materials and supplies for all instructor-led courses facilitator guides, participant materials, posters, media, slides, and attendance sheets
• Maintain training calendar, create and communicate master schedules for ongoing training initiatives
• Assemble training materials such as agendas, handouts, surveys, etc.
• Research and evaluate training software programs to improve trainings
• Process and complete S182s
• Close-out training evaluations
• Conduct Instructor Led Trainings
• Coordinate training team meeting and workload reports
• Coordinate, schedule, manage, implement, and facilitate training sessions

Confidential, Washington DC

Executive Travel Administrator

• Prepared travel plans and budgets for an organization of 2,500 service members and civilians
• Subject matter expert on federal defense travel related to the United Sates and International travel
• Developed and monitored approximately $3 million in contracts for travel
• Provided administrative assistance with junior travel administrators
• Planned and supervised the installation of new debt reduction policies, surpassing previously set debt ceiling
• Ensured subordinate units were in compliance with directives and standard operating procedures
• Track program metrics, generate weekly reports, and prepare required system assessment materials

Confidential, Arlington VA

Administrative Specialist III

• Structured and implemented innovative database to track, allocate, and integrate program requirements, tasks, and work units, leading to increased efficiency.
• Improved transmittal time for management to utilize company’s website for hurricane sandy victims by taking initiative to learn new technology and training managers on the program.
• Processed electronic position descriptions, status changes, and other human resources requirements on a regular basis.
• Reviewed statements of work, updated Task Assignment Report spreadsheet, and checked invoices for accuracy for each new contract prior to client submission.
• Created presentations, coordinated travel arrangements, and completed monthly expense reports for Director and Vice President.
• Schedule and organize weekly briefings and monthly Committee meetings for Training Director along with staff attorneys
• Draft and distribute meeting minutes within three days, ensuring all technical documentation is accurate, complete, and properly classified.

Confidential, Washington DC

Training Specialist

• Tracked company course training documentation for 400+ employees, ensuring all personnel met and maintained training requirements.
• Maintain confidentiality as it pertains to collecting and analyzing clients/witness information
• Maintain executive director’s schedule to include planning and scheduling meetings, conferences, teleconferences and travel
• Handled transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics in support of the Office of General Counsel
• Executive in charge of the International department of law by reading, researching, routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications before forwarding to Director for approval.
• Manage training administration activities such as scheduling classes, sourcing instructors, processing student registrations, sending acknowledgment and confirmation e-mails to students, submitting customer
• Invoice requests, ordering and shipment of training materials, responding to customer inquiries, communicating with internal stakeholders and post-training follow-up.

Confidential, Washington DC

Administrative Officer

• Supported the Director and Deputy Director with the Office of the Justice Program, and staff of 8
• Managed the Defense Enrollment Eligibility System (DEERS) database integrity and equipment valued at $200K + during transition from military to civilian workforce
• Implemented new payroll timekeeping system and trained 75 managers
• Recorded time off request and administrated electronic timesheets tracking maintenance for onsite personnel, ensuring 100% accuracy
• Drafted, documented and updated Standard Office Procedure for new employees
• Responsible for new hire onboarding

Confidential, McLean VA

Real Estate, Planning and Design Property Administrator

• Prepare and coordinate bid proposals, service contracts and approve invoices.
• Ensure prompt and accurate completion and filing of contract and certificates of insurance information using excel software.
• Provided full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Coded invoices for property manager’s approval.
• Monitor and maintain the property maintenance work order system
• Prepared monthly reports for property management on status of tenant work orders

Confidential, Washington DC

Senior Associate to the Vice-President

• Responsible for handling the financial budget and grants reports for 2.4 Million dollar Wal-Mart and Bank of America grants.
• Assist with pipeline/forecast preparation and management
• Maintained the Financial Stability Partnership program
• Proactively anticipate and track critical dates, events, and associate milestones or deadlines to Vice President
• General office management support

Confidential, McLean VA

Human Resources Senior Executive Assistant

• Manages talent acquisition process, including sourcing, testing, interviewing, hiring and onboarding
• Keeps job description up- to- date, accurate and compliant with relevant federal, state and local laws for software engineering positions
• Develops training and performance management program that ensures all employees are familiar with job responsibilities, as well as relevant legal and safety requirements
• Creates and updates compensation strategy through market analysis and pay surveys
• Handles investigation and resolution of employee issues, concerns and conflicts
• Ensures all employment practices comply with federal, state and local regulations

TECHNICAL SKILLS:

MS Office Suite (Word, Excel, PowerPoint, Access, Outlook) SharePoint, LEAP, e-Learning, SalesForce, DEERS