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Executive Administrative Assistant Resume

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CAREER PROFILE AND CAREER OBJECTIVE:

  • An executive administrative assistant, office administrative, legal assistant or paralegal position requiring a volume of challenging duties, the potential for advancement and the opportunity to gain further knowledge of its corporate and legal organization to further enhance my career to allow my demonstration of accomplishing overall effectiveness and efficiency in analytical, organizational and managerial talents while exemplifying excellent writing skills.
  • Possess a professional and successful career in the corporate, executive, legal, banking, engineering, real estate property management, construction, brokerage, healthcare, chemical, energy and, oil and gas profession of executive administrative assistant experience, legal litigation assistance experience, legal administrative experience, office administrative coordination experience and general insurance experience.
  • Exceptional typing, speedwriting, shorthand and transcription skills.
  • Advanced knowledge of calculators, adding machines and dictating machines.
  • Excelling in organizational communication, project management, budget reconciliation, meeting coordination and team management projects.
  • Experienced in providing highly effective and comprehensive support to senior - level executives, including presidential and senior vice presidential leadership.
  • Strong leadership, motivating and mentoring skills.
  • Self-motivated and results oriented.
  • Proven ability to produce positive and profitable results through balanced use of available resources.
  • Appreciate challenges and work well under pressure and deadlines.
  • Exceptional human relations skills.
  • Relate well to and with people from all ethnic, cultural social backgrounds and circumstances.
  • Interact effectively with all levels of delegated management.
  • Skilled in resolving issues through basic reasoning.
  • Proven ability as a decision maker when asked by upper-level management.
  • Well-developed verbal and written communication skills.
  • Able to articulate in a clear and effective manner in individual dialogue as well as group presentations.
  • Experienced in the preparation of written materials and able to prioritize multiple tasks efficiently and effectively.
  • Attentive to details with accuracy focused on quality.
  • Tenacious record-keeping skills in maintaining filing systems.
  • Proven ability to prioritize professional projects thoroughly to completion.
  • Maturity in handling and maintaining highly confidential matters and sensitive executive-level management issues.
  • Exemplify tactfulness in character and integrity.
  • Experienced in the corporate environment with global operations.
  • Energetic with strong interpersonal and communication skills.
  • Proactive, detail-oriented with high organizational skills.
  • Demonstrated ability to learn fast, work independently, with administrative team members or under limited to general supervision to meet delegated structured deadlines.
  • Currently studying to obtain Certified Administrative Professional Office Management (CAP-OM) certification.
  • Flexibility in learning various types of office procedural systems and newly updated word processing equipment and its' technology quickly. Intensely and highly interested in competitive employment while furthering professional education and certification in any organization.

PROFESSIONAL EXPERIENCE:

Confidential

Executive Administrative Assistant

Responsibilities:

  • Strong assistance pertaining to legal matters in preparing, drafting and filing legal pleadings and documents, preparing discovery requests and responses, performing on-line legal research, preparing for pre-trial discovery, preparing for administrative and judicial hearings and post-trial activities.
  • Prepared and provided internal and external legal departmental reports.
  • Knowledge of organizing and drafting legal briefs.
  • Experienced in tracking compliance with deadlines established under Texas Law.
  • Strong electronic assistance in accurate analysis and evaluation of the litigation files, proactive and focused discovery and investigation skills, assistance in the effective selection and use of experts, thorough witness and client preparation, effective motion practice, trial preparation and varied courtroom skills, compliance with files handling guidelines, and focused file expenses. Proficient with the creation and maintenance of any physical litigation file system.
  • Knowledgeable of case trial settlement including evaluation of negotiation techniques and monitored reporting of high exposure cases.
  • Maintained electronic legal research software and law library. Strong familiarity with litigation management software systems.
  • Very knowledgeable of legal terminology and document formats such as contracts, briefs, summonses, complaints, and motions.
  • Assistance in setting up depositions and coordinating outside court reporters for miscellaneous cases.
  • Assisted in legal writing assignments upon request.
  • Excellent knowledge of general accounting, statistical typing of quarterly, bi-annual and annual financial reporting.
  • Extensive computer word processing experience and word processing skills.
  • Proficient etiquette responsibilities includes, but are not limited to, screening telephone calls, scheduling internal and external meetings, scheduling luncheons, calendar creativity and management, coordinating domestic and international travel arrangements, travel expense reporting and, setting up training and management sessions.
  • Proficient preparation of various documentation including, but not limited to business letter correspondence, memorandums, facsimile transmittals, agendas, agreements, electronic mails, schedules, forms, expense reports, advanced macros spreadsheets, advanced cost center budgets, advanced pivot-oriented graphs, advanced overhead presentations, organizational charts, quarterly plans, seminars and workshops with advanced polished presentations, specialized programs and events, newsletters, agendas, contracts, technical proposals and reports, minimal web publishing and beginner functions dealing with the SAP Software Program.
  • Strong proficient ability of accurate accessibility, inputting, retrieval and detailed advanced experience in Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Power Point, Microsoft Access, Microsoft Binder, Microsoft Front Page, Microsoft Page Maker, Microsoft Photo Editor, Microsoft Project, Microsoft FileMaker Pro and Microsoft Publisher. Very knowledgeable of Adobe Creative Suite, PeopleSoft, Lotus Notes and the Lotus Notes Organizer Program.

Confidential

Executive Administrative Assistant

Responsibilities:

  • Worked closely with Vice President in coordination of calendaring meetings and travel through Microsoft Outlook; worked with Associate General Counsel, Corporate Finance Manager, Regional and Product Management Development Directors in creating new alliances and reinstating future tenured licensing agreements for the trading services entity utilizing eWindows trading software system assisted with domestic and international travel arrangements; assisted in submitting expense reporting through Concur Expense System; completed heavy transcription from weekly, bi-weekly and monthly meeting conference calls of information and compliance activities as developed; recordkeeping and preparation licensing documentation by entering relevant information into shared drive for company compliance and regulations for retrieval; prepared correspondence, expedited and completed Monthly Market Data Analytics Reports, Quarterly Market Data Analytics Report and Quarterly Commodity Balancing Report using Microsoft PowerPoint charts and graphs for presentation learned and participated with the establishment of Salesforce Administration assisted with coordination and management of external ‘ Poker Showdown Tournament’ event; resourcefulness in obtaining needed information to finalize spontaneous projects; demonstrated ability to learn quickly and participated in cross-functional teams and collaborated within all areas of the eTrading-related business coordinated video conference calling and webinars internally and externally; scheduled internal and external meetings in miscellaneous conference rooms utilized ability in the flexibility to change priorities effectively; conducted filing activities to maintain required records; researched and examined product regulations and stewardship issues which determined daily, weekly and monthly impact; prepared, expedited and completed multiple projects simultaneously utilized excellent written and verbal communication skills; attended company's Effective Presentation Skills Training Workshop, Advanced Communication Skills Workshop and Effective Time And Priority Management Workshop .

Confidential

Pre-Audit Analyst And Compliance Administrator, Liaison Office Manager

Responsibilities:

  • Worked closely with CEO and COO sorting out problems within the provider services system; establishing, implementing, and monitoring provider services policies and procedures; analyzing medical condition of each client by collecting and interpreting physician medical data; creating special reports and ensuring adherence to governmental and state regulations; filing physician orders and updating management about new changes in client medical charts; developing and enforcing internal controls in provider services system; maintained and kept client medical information of the company confidential.

Confidential

Logistics Administrator Project Management Coordinator

Responsibilities:

  • Created and maintained compliant safety data sheets and labelling for products manufactured in compliance with company standards, national and international legislation as appropriate; researched and examined product regulations and stewardship issues to determine current daily, weekly and monthly impact; summarized information and compliance activities as developed; utilized reviewing established SAP procedures regarding incoming shipping orders for accuracy; recordkeeping and preparation of shipping Bill of Lading documentation by entering relevant information for printing; served as site liaison between order entry, customer service and logistics department personnel; managed cylinder tracking system; completed manifests for transport of site wastes; coordinated transport of customer shipments in accordance to departmental practices; conducted filing activities to maintain required records for the logistics department; obtained knowledge of company's Product Safety
  • Environmental and Occupational Health Laws and Regulations; completed initial external company contractor twenty-four (24) certifications through MasterNet computer-based training system for company-compliance; demonstrated ability to participate in cross-functional teams and collaborate within all areas of the chemical-related business; reviewing and printing tank test certificates

Confidential

Pre-Audit Analyst And Compliance Administrator, Liaison Office Manager

Responsibilities:

  • Assisted in training contractual medical staff for the purpose of pre-auditing all medical charts; worked with external physicians and physician assistants to provide medical data for auditing; scheduled and assigned contractual medical staff in collecting data while assisting RNs and LVNs; reviewed and modified internal procedures for each medical client verified accuracy of incoming medical data from physicians and physician assistants; drafted upcoming weekly appointments ensuring each medical client in compliance with all requirements delegated by state policies and regulations.

Confidential, MD

Executive Administrative Assistant, Liaison Office Manager

Responsibilities:

  • Performed a variety of complex and confidential duties; served as a liaison between project management and upper management personnel; maintained development and delivery of advanced PowerPoint presentations, briefings, analysis, event coordination and communications; applied strong planning and administrative skills; exhibited a highly professional demeanor; demonstrated awareness, tact, diplomacy and discretion; initiated action and finalized results managed responsibilities in a timely manner to successful completion; managed scheduling of appointments and calendar; scheduling conference rooms for weekly, monthly, bi­annual and annual meetings; recreation of miscellaneous forms for online retrieval and institutional compliance; creating, updating and recreation of pivot-table charts, flowcharts and tables; miscellaneous creation, composition and maintenance of meeting minutes, presentations, reports, invitations, announcements, pamphlets and booklets with conciseness and clarity; designated SharePoint Administrator for website inputting and updating information while coordinating projects, calendars, departmental schedules and review of created documents detailing macro queries, mail merge, and creation of charts and reports internally and externally uploading daily, weekly, bi-monthly or monthly on the intranet website in the Lotus Notes Directory; maintained Lotus Notes Mail Groups through Group Management accessibility.
  • Coordinated and documented departmental compliance manuals, books and binders into a retrieval database system electronically.
  • Maintained licenses and certifications for departmental faculty. Tactful deadline entries regarding submittal of professors' and associate professors' medical abstracts, manuscripts, book chapters and journals. Coordinated instruction of medical terminology annual certifications and recertification classes for departmental medical staff personnel.

Confidential

Executive Administrative Assistant

Responsibilities:

  • Functioned pleasantly and effectively while exemplifying influence towards operating under occasional high and stressful situations; arranged international and domestic travel arrangements and agendas, flight schedules, hotel accommodations, ground transportations, registration fees, other travel preparations; prepared expense accounts and travel reimbursement requests.

Confidential

Senior Executive Administrative Assistant

Responsibilities:

  • Performed a variety of complex and confidential leadership duties; maintained development and delivery of high-level presentations, briefings, analysis, event coordination and communications; applied strong planning and executive administrative skills; coordinated, organized and directly managed monthly reporting of revenues and losses; coordination of semi-monthly and monthly executive board meetings.

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