We provide IT Staff Augmentation Services!

Administrative Assistant Ii Resume

CaliforniA

OBJECTIVE

  • To obtain a position where I can utilize my current skills and grow with my employer.

TECHNICAL SKILLS

  • Microsoft Word
  • Excel
  • Access
  • Outlook
  • Power Point
  • Word Perfect
  • Act
  • Business Works
  • CampusVue
  • Siebel
  • Hemasphere and various customized programs

PROFESSIONAL EXPERIENCE

Administrative Assistant II

Confidential, Pomona, California

Responsibilities:

  • Answer calls and assist staff with questions or event issues.
  • Assist with building schedules for collection staff by assigning sick call replacement staff, data entering staff into events, printing schedule reports for audits, and auditing schedules.
  • Review and notify management of any staffing violations that occur from scheduling updates or staffing.
  • Update DNC’s, leave of absence, sick calls and other changes on printed schedules and in the database.
  • Compile and distribute security list for events with special staffing requests.
  • Data enter PTO and new staff.
  • Call staff directly and/or leave voice messages regarding schedule changes.
  • Recruit staff for overtime positions.
  • Create spreadsheets to track training schedules.

Administrative Assistant - HR

Confidential, Riverside, California

Responsibilities:

  • Filing, collating and shredding confidential materials.
  • Create new employee files and update existing files.
  • Assist with reviewing payroll benefits information.
  • Create and collate new employee benefit packets.

Administrative Assistant II

Confidential, Anaheim Hills, California

Responsibilities:

  • Data entry of applications, trackers and lead cards.
  • Process reports for tracking sales, lead status, seminar results, application counts, and follow up on applications processed.
  • Assisted in developing guidelines for application processing.
  • Assisted in training administrative staff and Fields Sales Reps in Confidential on application processing and reporting.
  • Developed training guides and cheat sheets to enhance staff performance in Siebel.
  • Worked closely with Confidential tech. support to maintain proper procedures in application processing and client database management.
  • Confirm and book seminar reservations. Update RSVP list for Field Sales Reps.

Administrative Assistant

Confidential, California

Responsibilities:

  • Draft and finalize sales reports.
  • Update accounting expense files.
  • Answer phones and direct calls to correct departments.
  • Take pictures of inventory for online sales.

Data Entry /Administrative

Confidential, Riverside, California

Responsibilities:

  • Data enter and index files and file boxes for storage.
  • Edit and update spreadsheets for audit.
  • Data enter transmittals.
  • Update fields in customer database for conversion.
  • Sort, clean and pack up files and offices for removal.

Customer Service / Receptionist

Confidential, Anaheim Hills, California

Responsibilities:

  • Review mortgage/title documents.
  • Assist notaries with corrections, appointments and document printing.
  • Email and upload final documents to lenders.
  • Direct calls and verify information for lenders and notaries.
  • Create and maintain lender requirements manual.

Receptionist

Confidential, Ontario, California

Responsibilities:

  • Direct calls, greet and assist students/faculty with information.
  • Prepare students for appointments.
  • Scan and link student applications and transcripts.
  • Generate admissions sales reports.
  • Data enter/scan student applications and transcripts.
  • Assist staff with clerical tasks such as copying, delivering files and supply orders.

Administrative Assistant I

Confidential, Ontario, California

Responsibilities:

  • Schedule and prep for interviews, background checks, fingerprints, and badges.
  • Data enter information for fingerprinting and certifications.
  • Prepare new hire/returning employee documents.
  • Meter and copy payroll checks.
  • Verified and data enter I-9 forms for electronic submission.
  • Provide info for disability, benefits, and hiring procedures.

Administrative Assistant/Office Supervisor

Confidential, Torrance, California

Responsibilities:

  • Receptionist including scheduling and calendaring.
  • Researching and completing insurance forms for clients.
  • Review all client application forms and other documentation for submission to Broker/Dealer.
  • Generate client letters, forms and invoices.
  • Assisted in maintaining office compliance standards.
  • General office and personal errands for office manager.

Hire Now