Administrative Assistant II Resume California - Hire IT People

OBJECTIVE

To obtain a position where I can utilize my current skills and grow with my employer.

TECHNICAL SKILLS

Microsoft Word
Excel
Access
Outlook
Power Point
Word Perfect
Act
Business Works
CampusVue
Siebel
Hemasphere and various customized programs

PROFESSIONAL EXPERIENCE

Administrative Assistant II

Confidential, Pomona, California

Responsibilities:

Answer calls and assist staff with questions or event issues.
Assist with building schedules for collection staff by assigning sick call replacement staff, data entering staff into events, printing schedule reports for audits, and auditing schedules.
Review and notify management of any staffing violations that occur from scheduling updates or staffing.
Update DNC’s, leave of absence, sick calls and other changes on printed schedules and in the database.
Compile and distribute security list for events with special staffing requests.
Data enter PTO and new staff.
Call staff directly and/or leave voice messages regarding schedule changes.
Recruit staff for overtime positions.
Create spreadsheets to track training schedules.

Administrative Assistant - HR

Confidential, Riverside, California

Responsibilities:

Filing, collating and shredding confidential materials.
Create new employee files and update existing files.
Assist with reviewing payroll benefits information.
Create and collate new employee benefit packets.

Administrative Assistant II

Confidential, Anaheim Hills, California

Responsibilities:

Data entry of applications, trackers and lead cards.
Process reports for tracking sales, lead status, seminar results, application counts, and follow up on applications processed.
Assisted in developing guidelines for application processing.
Assisted in training administrative staff and Fields Sales Reps in Confidential on application processing and reporting.
Developed training guides and cheat sheets to enhance staff performance in Siebel.
Worked closely with Confidential tech. support to maintain proper procedures in application processing and client database management.
Confirm and book seminar reservations. Update RSVP list for Field Sales Reps.

Administrative Assistant

Confidential, California

Responsibilities:

Draft and finalize sales reports.
Update accounting expense files.
Answer phones and direct calls to correct departments.
Take pictures of inventory for online sales.

Data Entry /Administrative

Confidential, Riverside, California

Responsibilities:

Data enter and index files and file boxes for storage.
Edit and update spreadsheets for audit.
Data enter transmittals.
Update fields in customer database for conversion.
Sort, clean and pack up files and offices for removal.

Customer Service / Receptionist

Confidential, Anaheim Hills, California

Responsibilities:

Review mortgage/title documents.
Assist notaries with corrections, appointments and document printing.
Email and upload final documents to lenders.
Direct calls and verify information for lenders and notaries.
Create and maintain lender requirements manual.

Receptionist

Confidential, Ontario, California

Responsibilities:

Direct calls, greet and assist students/faculty with information.
Prepare students for appointments.
Scan and link student applications and transcripts.
Generate admissions sales reports.
Data enter/scan student applications and transcripts.
Assist staff with clerical tasks such as copying, delivering files and supply orders.

Administrative Assistant I

Confidential, Ontario, California

Responsibilities:

Schedule and prep for interviews, background checks, fingerprints, and badges.
Data enter information for fingerprinting and certifications.
Prepare new hire/returning employee documents.
Meter and copy payroll checks.
Verified and data enter I-9 forms for electronic submission.
Provide info for disability, benefits, and hiring procedures.

Administrative Assistant/Office Supervisor

Confidential, Torrance, California

Responsibilities:

Receptionist including scheduling and calendaring.
Researching and completing insurance forms for clients.
Review all client application forms and other documentation for submission to Broker/Dealer.
Generate client letters, forms and invoices.
Assisted in maintaining office compliance standards.
General office and personal errands for office manager.

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