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Sr. Administrative Assistant Resume

4.00 Rating

SUMMARY

  • More than 30 years’ experience in fast - paced administrative, technological and healthcare environments
  • Experienced in supporting C-Suite and senior level leadership
  • Technical proficiency in desktop computers/laptops and software including Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft SharePoint, Microsoft Visio, Oracle Financials, PeopleSoft, Fortis, Lync Meeting, Scala and Kronos, Concur Travel Portal and multi-functional copiers/scanners/fax/printers

TECHNICAL SKILLS

  • Ability to Multi-Task
  • Detailed-Oriented Professional
  • Effective Problem Solver
  • Ability to Discern Priorities
  • Provide Accurate & Timely Results
  • Excellent Verbal/Written Communication
  • Customer-Focused Professional
  • Extensive Customer Service Skills
  • Effective Team Player as well as Individual Contributor

PROFESSIONAL EXPERIENCE

Confidential

Sr. Administrative Assistant

Responsibilities:

  • Responsibilities included providing administrative support to the Chief Medical Officer for Banner Heart Hospital and the Chief Operating Officer for Confidential and Banner Heart Hospital
  • Reported to Executive Administrative Assistant who supports the CEO of Confidential and Banner Heart Hospital, 111 and 86 beds respectively
  • Assisted with calendar management, meeting requests, travel, conference and mileage requests, purchase requisitions, check requests, invoice payments, Kronos (timecard) approvals/sign-off, set up of internal/external meetings, monthly scheduling of the cardiologist/cardiovascular fellowship program, catering requests, major hospital events, Live Meeting/Skype/Lync requests, and scribed for various leadership meetings.
  • Greeted all incoming visitors to the BHH Administration Office, provided information they requested or happily referred them to the correct contact person or office.
  • Assisted recruiters with scheduling and organizing department interviews
  • Maintained hospital organization charts, department phone lists in Sharepoint and campus intranet news updates.

Confidential

Sr. Administrative Assistant

Responsibilities:

  • Reported to Manager of IS Business Operations.
  • Supported Sr. Director of Client Services, Director of Project Management Office, and 138 support personnel.
  • Provided administrative support to 60 Business Intelligence and Development and Database Administrators and Software support personnel.
  • Assisted Executives with telephone and personal reception to ensure appropriate routing and handling of their daily projects and activities.
  • Provided calendar management, including meeting coordination and acceptance.
  • Coordinated executive travel arrangements; completed and submitted expense reports in Oracle.
  • Compiled and assembled weekly department status reports - quarterly department goals and individual team updates.
  • Coordinated and maintained supply purchasing and storage. Maintained corporate accounts and reconciled monthly statements to ensure accuracy.
  • Assisted department personnel with scheduling conference rooms, classrooms, travel arrangements, conferences, off-site training sessions, and purchase requisitions.
  • Utilized various Microsoft software applications, including Outlook, Excel, Word, Visio, PowerPoint, and SharePoint as well as Oracle, Intranet, and Internet.
  • Planned and executed large department functions, department meetings, off-site team building events, and off-site technology conferences for over 600 employees.
  • Processed mail and faxes and composed responses to routine inquiries; all remaining mail and faxes were distributed appropriately.

Sr. Administrative Assistant

Confidential

Responsibilities:

  • Reported to and supported Sr. Director of Service Management
  • Supported Vice President of IT Security, Sr. Director of Architecture & Strategy, Director of Hosting Services, and 130 support personnel.
  • Assisted executives with telephone and personal reception to ensure appropriate routing and handling.
  • Established and maintained supervisors’ files; transferred to storage as appropriate.
  • Provided calendar management, including meeting coordination and acceptance.
  • Coordinated Executive travel arrangements; completed and submitted expense reports in Oracle.
  • Compiled and assembled weekly department status reports - quarterly department goals and individual team updates.
  • Coordinated and maintained supply purchasing and storage. Maintained corporate accounts and reconcile monthly statements to ensure accuracy.
  • Assisted department personnel with scheduling conference rooms, classrooms, travel arrangements, conferences, off-site training sessions, and purchase requisitions.
  • Utilized various Microsoft software applications, including Outlook, Excel, Word, Visio, PowerPoint, and SharePoint as well as Oracle, Intranet, and Internet.
  • Planned and executed large department functions, such as department meetings, off-site team building events, and off-site technology conferences for 400+ employees.
  • Processed mail and faxes and composed responses to routine inquiries; all remaining mail and faxes was distributed appropriately.

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