Administrative Assistant Resume

TECHNICAL SKILLS

PROFESSIONAL EXPERIENCE

Confidential

Administrative Assistant

Responsibilities:

Utilized Shipworks & Shipstation to process new orders.
Customer service via phone and email.
Created sales orders from customer purchase orders.
Maintained job files for each sales order, assuring customer of progress.
Coordinated with warehouse management/staff and customers regarding pick up/deliveries.
Completed month - end reports.
Reconciled and closed out job files as needed

Confidential

Purchasing Coordinator

Responsibilities:

Confidential

Human Resources, Accounts Payable & Payroll

Responsibilities:

Calculating time sheets, entered payroll into AS400.
Maintained employee attendance in Optima Attendance Tracker.
Checked for errors and approved hours for temporary employees using PeopleNet online payroll system.
Utilizing MS Excel for various spreadsheets.
Handled employee confidentiality by way of record/file keeping.
Assisted employees and managers as needed with questions pertaining to attendance, payroll and payables.
Utilized Lotus Notes for email communications.
Contacted vendors for price quotes and purchase order submittal.
Reviewed purchase orders, compared orders with invoices for accuracy.
Coded vendor invoices to proper cost centers for administration to enter into PeopleSoft software.
Mailed invoices to corporate offices for payment processing.
Weekly reports, month/year-end accruals.
General ledger entries as needed or requested by management and corporate office.

Confidential

Floor Associate

Responsibilities:

Direct & indirect contact with vendors for price quotes.
Created purchase orders, emailed/faxed or phoned in orders.
Organized, matched and attached purchase orders, packing slips and invoices together.
Matched bill of lading with invoice, checking for errors.
Reconciled invoices and statements for accuracy.
Data entry into QuickBooks and MS Excel.
Upon approval, made copies of invoices and sent payments.

Confidential

Appointment Center Clerk

Responsibilities: