SUMMARY

• I am an energetic self - starter with many years of diverse, professional experience.
• I am looking to explore a challenging position in a creative result-oriented environment that will advance my customer service focus and will give me a chance to utilize my expertise
• Extensive event, marketing, logistics, program, resource and budget management experience.
• Highly innovative, analytical individual with ability to work effectively with cross-functional teams in a fast paced, dynamic and challenging environment.
• Motivated self-starter, decision-maker, and demonstrate team player.
• Strong abilities in planning, organization, and interpersonal skills, problem-solving, administrative and presentation skills.
• Dedicated, result-oriented professional with diverse experience and exceptional customer service and vendor relations.

PROFESSIONAL EXPERIENCE:

Confidential

Executive Assistant

Responsibilities:

• Provided administrative support for internal and external employees and oversaw the daily operation of the office
• Assisted with setting up client meetings, conference rooms booking, catering, agenda and logistics
• Managed office inventory, and implementing office process and procedures
• Managed the receptionist area, including greeting the visitors, answering calls, providing access badge, directing inquiries, sorting mail and shipments
• Reconciled office expenses, invoices and expense reports

Confidential

Senior Staff Assistant/Auditor

Responsibilities:

• On-going personnel files audit scheduled and anticipated surveys
• Responsible for maintaining about 1500 plus personnel files
• Perform Quarterly audits on personnel files to assure accuracy and compliance with Joint Commission and other state/federal agency regulations as well as Kaiser Permanente Standards
• Act as a resource for Managers with documentation on maintaining employee files, both union and non-union
• Run monthly Cards of Completion (BLS, PALS, ACLS and NRP) Compliance reports for all WCR licensed Facilities (WCR, BSR, MTZ, WCR Broadway, and SHA) for customers that I am assigned to, as a reminder and to avoid any staff with expired license to be on schedule
• Run variety of other reports for my customers such as Annual Compliance, Annual Safety, Annual and probationary evaluations, New Employees Orientations, along with many other Kaiser-wide or department specific required for my customer to ensure all staff are in compliance
• D Confidential entry of competency documents into the Employee D Confidential Base
• Create and audit personnel files for New Hires and new Transfers (including Contract Registry and Temp employees) for my departments
• Works closely with Human Resource Service Center, pulling confidential documents needed to audit employee files, also identifying Leave of Absence, Leave Extensions, Terminations, HRAR’s, and PAC’s for job changes for current or incoming employees

Confidential

Senior Staff Assistant

Responsibilities:

• Served as Administrative Liaison between Directors and their staff and other internal or external Employees, customers and clients
• Scheduled meetings and managed calendars
• Designed and managed D Confidential Sheet (Excel) reports on variety of company-wide projects
• Coordinated regional events; identified venues, managed event registration rosters and attendance list for event hosted Regionally for all NCAL PCS staffs. Also helped with accommodations and transportations
• Created, designed, and monitored on-line surveys (SurveyMonkey) for the "the End of the Year Performance Evaluations" and other company/departmental programs
• Performed day-to-day administrative tasks such as answering department phones, distributing mail, updating department’s rosters, helping with gathering d Confidential for regional meetings presentation and hand outs
• Received PCS directors recognition for efforts in designing End of Year Performance Survey template utilizing SurveyMonkey and vetting over 20 venues for Caritas Consortium events at the end of the assignment

Confidential, USA

Executive Assistant

Responsibilities:

• Provided direct support to the Sr. Exec. VP of Product Development, Sales and Marketing in daily operations such as setting up meetings and travel arrangements, product reviews, customer meetings, and exhibitions
• Analysis of customer sell-throughs and internal sales reports
• Coordinated department activities, including set up and follow up on the timelines of all new products.
• Worked with Product and Sales departments to relay developments and modifications to new and existing lines to satisfy the customers’ expectations.
• Worked directly with the VP of Operation and Logistics on analysis of the current and incoming inventory.
• Responsible for all accounts from supervising the creation of presentation books to closing the deals.
• Worked directly with the CFO and Accounting department to set up new accounts, and develop financial reports.
• Worked with the CEO on overall company’s activities and daily operations

Confidential

Executive Assistant

Responsibilities:

• Provided administrative support to General Manager, executive team and managers.
• Established and maintained sales force d Confidential base, filing and retrieval systems.
• Provided functional guidance to personnel, departments and other divisions.
• Administered company policy and procedures with regard to purchasing and procurements.
• Generated charts, budgets and presentation materials for workshops and management meetings.
• Managed performance metrics bulletins for the company.
• Coordinated quality, technical and ISO sessions.

Confidential

Administrative Assistant

Responsibilities:

• Provided senior level administrative support to directors, project managers and senior staff.
• Worked closely with clients, vendors, biotech companies and agencies to ensure flawless administration of projects and product launch meetings.
• Responsible for scheduling and coordinating on-and off-site meetings, maintaining calendars and making travel arrangements for a large and dynamic department.
• Created and maintained presentations, quality charts, tables, slides and spreadsheets; Prepared meeting materials, documentation and handouts.
• Budgetary duties included check requests, expense reports, filing/archiving, and managing supplies.
• Lead of Admin-Link, a special team in charge of internal events and new administrative hires.