Senior Administrative Assistant Resume

SUMMARY

Extensive experience in servicing customers, both in - person and by telephone in the Healthcare industry.
Superior communications skills in dealing with customers, co-workers, and employees. Both verbal and written skills are strong.
Well-organized and highly efficient working in a multitasking dynamic environment. Ability to plan, organizes, and supervises the work of others.
Knowledgeable and experienced in customer service. Possess a strong combination of training and experience in the industry. Proactive approach to identifying problems and implementing effective solutions.

PROFESSIONAL EXPERIENCE

Confidential

Senior Administrative Assistant

Responsibilities:

Manage executive schedules, including the planning and timely notification of meetings and appointments using independent judgment in setting priorities and proposing alternatives to all meeting preparation.
Maintain multiple complex calendars. Collaborate with other senior staff, EAs, and individuals outside of the organization to ensure sound calendar management, adequate balance of meeting time, work time and general availability.
Ensure adequate travel time in schedules. Communicate schedule changes in timely manner Proactively identify calendar conflicts and works with directors to resolve.
Support and set up individual, small group, and committee/working group/task force meetings.
Ensure meeting participants have accurate meeting logistics (location, directions, etc.) Arranges for conference room, catering, and technical support (i.e.: projector, teleconferencing services) and prepares materials as necessary.
Ensure efficient and effective day-to-day functioning of activities within their respective areas and their direct reports. Provide customer friendly support to answer questions and resolve issues in accordance with appropriate policies and procedure.
Provide administrative support to Analytics; Planning and Process Improvement teams; act as payroll timekeeper for those units.
Responsible for supply ordering and utilization. Handle confidential matters with the utmost discretion. Uses independent judgment to manage workload and responsibilitiesTracks, enters and reports department employees’ weekly hours through Kronos; maintains department schedule for vacations and summer hours’ program.
Prepares and tracks expense reports for VPs and other executive(s) supported. Organizes and manages office supplies and equipment; ensures all equipment is in working order and arranges for repairs. Processes and tracks purchase orders, invoices, check requests, reimbursements, petty cash vouchers, and other transactions

Confidential

Executive Administrative Assistant

Responsibilities:

Supports and performs administrative duties in the dept. planning, organizing, and implementing administrative systems, extremely involved in delegating invoices to the correct departments, prepare reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Answer phone calls and direct calls to appropriate parties or take messages. Conduct research, compile data, and prepare papers for consideration and presentation by the executive Committees and boards of Directors.
Attend meetings to record minutes Greet visitors and determine whether they should be given access to specific individuals Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Perform general office duties, such as filing and retrieving corporate documents, records, and reports ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Open, sort, and distribute incoming correspondence, including faxes and email. Constant travel arrangements for the Executives

Confidential

Medical Administrative Assistant II / Clinical Practice Surgery

Responsibilities:

Primarily responsible for checking in patients upon arrival. Checking out patients while scheduling follow up appointments.
Assuring demographics are updated. Extensive communication with staff, doctors and patients. Independent thinking.
Administrative support to physicians. Filing medical charts, answering phones, and taking messages. Schedules and reschedules appointments while making every effort to accommodate patient and provider needs.
Schedules Radiology appointments and Mammograms. Provides support to Medical Assistant, (Vital Signs) checking blood pressures, weight, pulse and temperature.

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