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Administrative Assistant Contracted Resume

4.00 Rating

Indianapolis, IN

SUMMARY

  • Administrative Professional with Enterprise Risk Management, Project Management, and Event Coordination experience.
  • Six Sigma Green Belt certified and Project Management Professional (PMP) trained.
  • Possesses excellent written and verbal communication skills.
  • Supported and maintained SharePoint sites related to departmental projects.
  • Experienced in assessing potential risks, managing issues log, tracking progress against mitigation plans, and preparing reports for Senior Management.
  • Maintained databases and risk plans, provided project management support to track and update data.
  • Member: Project Management Institute; Central Indiana Chapter - August 2011.

TECHNICAL SKILLS

  • Proficient in MS Office and MS Project 2010.
  • Supported and maintained intranet websites related to departmental projects (SharePoint).
  • Type 50 WPM
  • Knowledgeable in use of PMO and SDLC.

PROFESSIONAL EXPERIENCE

Confidential

Administrative Assistant contracted

Responsibilities:

  • Project coordinator for the Human Resources SharePoint and Public sites. Designs web pages, edits content, and creates links for the Human Resources Employee Access site. Uses a variety of graphics software applications, techniques and tools.
  • Drafts correspondence, prepares and distributes mass mailings, makes travel arrangements, purchases departmental supplies, schedules meetings.
  • Establishes and maintains confidential files and records. Scans and files HR documents for storage and retrieval.
  • Assists in conducting HR training programs, and follow-up meetings by coordinating logistics, scheduling, monitoring and tracking.
  • Schedules candidate interviews and coordinates candidate travel, etc..

Confidential Indianapolis, IN

Administrative Assistant contracted

Responsibilities:

  • Responsible for the coordination of projects for the Director of Regional Development and the Chief Strategy Officer.
  • Project Manager for Statewide Youth Grants and State Leadership Conference.
  • Assessed potential risks, managed issues log, tracked progress against mitigation plans, and prepared reports for Senior Management.
  • Maintained database information for county and regional leaders.
  • Conducted ad hoc research for strategy conformance and prepared reports for internal dissemination.
  • Planned and coordinated regional level quarterly meetings.
  • Coordinated departmental meetings, travel arrangements, travel authorization and expense reports.

Confidential, Indianapolis, IN

Executive Assistant

Responsibilities:

  • Responsible for performing advanced, diverse and confidential administrative duties for multiple executives. Required broad and comprehensive experience, skills and knowledge of the organization and its policies and practices.
  • Project managed the Enterprise Risk Management (ERM) International Classification of Disease (ICD) -10 team.
  • Assessed potential risks, managed issues log, tracked progress against mitigation plans, and prepared reports for Senior Management.
  • Maintained databases and risk plans, provided project management support to track and update ERM data.
  • Supported and maintained intranet websites related to departmental projects (SharePoint).
  • Conducted ad-hoc research of recent health care regulations and prepared reports for internal dissemination.
  • Prepared and reviewed documentation for conformance with internal policies and procedures.
  • Planned and coordinated executive level conferences.
  • Coordinated departmental meetings, travel arrangements, travel authorization and expense reports.

Confidential, Indianapolis, IN

Administrative Assistant

Responsibilities:

  • Responsible for managed good manufacturing process (GMP) document library to be audit ready at all times for the Pharmaceutical Delivery Systems (PDS) division.
  • Created and maintained the integrity of GMP logs and GMP records, utilized the Documentum Enterprise Content Management system.
  • Responsible for provided administrative support to the Global Delivery Complaints Manager and two Team Leaders.
  • Coordinated departmental meetings, travel arrangements and travel authorizations for 23 people in the Global Delivery Device business.
  • Scheduled internal recruiting efforts for the Quality Department and conducted orientation for new employees and contractors.
  • Planned and organized recognition events.
  • Filed and recorded Product Complaint Investigation Forms and Request for Investigation Forms into the engineering database.

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