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Executive Assistant, Project Coordinator Resume

2.00 Rating

CA

SUMMARY

  • Administrative/Executive assistant with over 7 years of experience, including 20+ projects in distributed teams (US, China, Russia, Ukraine)
  • Organized 50+ team building events, trainings, fundraisers, executive meetings, corporate holiday events and conferences for up to 200 people

PROFESSIONAL EXPERIENCE

Executive Assistant, Project Coordinator

Confidential, CA

Responsibilities:

  • Provided administrative support to the CEO of FRC in planning 15+ entertaining and educational
  • events, including vision, agenda, schedule, budgeting and reports on the progress
  • Coordinated work in a distributed team, located in several different time zones through
  • conference calls, meetings, emails, Google calendar management
  • Found and invited speakers and performers for the festivals and conferences, negotiated detailsf their arrival and involvement
  • Acted as liaison between the CEO and the invited speakers
  • Managed visa processes, international and domestic travel arrangements
  • Reserved venues, arranged catering, AV, simultaneous translation services
  • Analyzed and presented data using Google Docs, Sheets and Slides

Executive / Administrative Assistant

Confidential, CA

Responsibilities:

  • Provided administrative support to the Director of IACI, optimized work processes, managed
  • calendar, created promotional materials using Google Docs, Sheets and Slides
  • Performed administrative duties including welcoming and providing general support to visitorsfacility maintenance, office supplies restocking, mailings and shipping orders
  • Answered and directed phone calls, organized and scheduled appointments
  • Arranged international and domestic travels, handled expense reports
  • Project - managed initiatives on sourcing better vendors, TEMPeffectively reorganized storage ofbusiness-critical components
  • Worked with suppliers from US, Russia and China negotiating prices and logistics through phonecalls, emails and personally

Administrative Assistant, Executive Assistant

Confidential

Responsibilities:

  • Managed office administrative operations, welcomed clients and new employees, received mail and restocked office supplies
  • Assisted in shaping corporate culture by creating the employee handbook, system of benefits, as
  • well as content for internal corporate news portal
  • Arranged travel logistics for customers coming from abroad and worked with 3rd-party travel partners
  • Managed travel arrangements and calendars for the members of the executive team and team leads
  • Organized personal training and educational courses for 150+ employees
  • Organized 50+ corporate events from initial planning to on-site event management and post
  • event follow up, including tech-talks, all-hands, team building experiences, corporate holidays
  • for up to 200 people, milestone celebrations, networking events for 100+ employees

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