Executive Assistant, Project Coordinator Resume CA - Hire IT People

SUMMARY

Administrative/Executive assistant with over 7 years of experience, including 20+ projects in distributed teams (US, China, Russia, Ukraine)
Organized 50+ team building events, trainings, fundraisers, executive meetings, corporate holiday events and conferences for up to 200 people

PROFESSIONAL EXPERIENCE

Executive Assistant, Project Coordinator

Confidential, CA

Responsibilities:

Provided administrative support to the CEO of FRC in planning 15+ entertaining and educational
events, including vision, agenda, schedule, budgeting and reports on the progress
Coordinated work in a distributed team, located in several different time zones through
conference calls, meetings, emails, Google calendar management
Found and invited speakers and performers for the festivals and conferences, negotiated detailsf their arrival and involvement
Acted as liaison between the CEO and the invited speakers
Managed visa processes, international and domestic travel arrangements
Reserved venues, arranged catering, AV, simultaneous translation services
Analyzed and presented data using Google Docs, Sheets and Slides

Executive / Administrative Assistant

Confidential, CA

Responsibilities:

Provided administrative support to the Director of IACI, optimized work processes, managed
calendar, created promotional materials using Google Docs, Sheets and Slides
Performed administrative duties including welcoming and providing general support to visitorsfacility maintenance, office supplies restocking, mailings and shipping orders
Answered and directed phone calls, organized and scheduled appointments
Arranged international and domestic travels, handled expense reports
Project - managed initiatives on sourcing better vendors, TEMPeffectively reorganized storage ofbusiness-critical components
Worked with suppliers from US, Russia and China negotiating prices and logistics through phonecalls, emails and personally

Administrative Assistant, Executive Assistant

Confidential

Responsibilities:

Managed office administrative operations, welcomed clients and new employees, received mail and restocked office supplies
Assisted in shaping corporate culture by creating the employee handbook, system of benefits, as
well as content for internal corporate news portal
Arranged travel logistics for customers coming from abroad and worked with 3rd-party travel partners
Managed travel arrangements and calendars for the members of the executive team and team leads
Organized personal training and educational courses for 150+ employees
Organized 50+ corporate events from initial planning to on-site event management and post
event follow up, including tech-talks, all-hands, team building experiences, corporate holidays
for up to 200 people, milestone celebrations, networking events for 100+ employees