SUMMARY:

A highly motivated, confident individual with exceptional multi - tasking and organizational skills. Able to exhibit confidentiality, discretion, tact, diplomacy, and professionalism when dealing with executives/senior managers. Successful in building strong cooperative relationships with key clients and decision makers. A quick learner experienced in coordinating, planning, organizing, and executing multiple assignments while meeting tight deadlines.

SKILLS:

• Proficient user of Microsoft Word, Excel, PowerPoint, Access, Outlook, Lotus Notes, SAP, Concur Travel, Internet Explorer
• Proactive self-starter with the ability to work independently with minimal direction within a fast-paced challenging work environment
• Prioritize workload to meet changing and conflicting demands
• Logical, passionate and determined when approaching problems

PROFESSIONAL EXPERIENCE:

Administrative Assistant

Confidential Stratford, CT

Responsibilities:

• Manage a variety of administrative functions for the Chief Sales Officer, Strategy and Enablement Leader, and Program Director, of the Marketing and Communications Department at Confidential
• Manage a variety of clerical functions for the Sales Team reporting to the Chief Sales officer
• Manage the Chief Sales Office, Strategy and Enablement Leader, and Program Director’s, calendars by planning and scheduling meetings, conferences, teleconferences, and travel
• Prepare and edit correspondence, reports, and presentations
• Process and reconcile T&L expense accounts

Administrative Assistant

Confidential

Responsibilities:

• Manage a variety of administrative functions for the Executive IT Leader and Finance Team at Confidential
• Assisted with monthly vendor reconciliation, monthly billing, monthly, quarterly, and annual financial reporting
• Prepare, analyze, and review data shared with various departments
• Provide ongoing support on the use and interpretation of reports, and source data, acting as a significant information resource
• Approved purchase orders, invoices and change orders
• Work autonomously but collaboratively with teammates and vendors
• Responsible for creating Vendor/Non-GE accounts for workers not located at a GE facility

Administrative Assistant

Confidential Norwalk, CT

Responsibilities:

• Managed the day-to-day administrative functions for the Director of TV Operations at World Wrestling Entertainment Inc.
• Prepared and submitted travel and expense reports, created and updated excel spreadsheets and PowerPoint presentations
• Created and processed purchase orders for payment, reconciled general ledger and invoice log
• Communicated with vendors through email and letters, worked on various projects

Recruiting Assistant

Confidential Stamford, CT

Responsibilities:

• Assisted the Sr. Vice President of Human Resources in managing her calendar and carrying out various programs and procedures
• Assisted Tech Infrastructure recruiter in the recruiting process for Hedge Fund company
• Uploaded online job submissions and candidate information into the company’s database
• Created and updated Excel spreadsheet to track open positions, maintained personnel files
• Phone screened candidates, scheduled onsite interviews, and organized group interviews
• Arranged travel, car service, and hotel for candidates interviewing, submitted corporate card expense and candidate reimbursement
• Conducted reference checks and assisted with setting up background checks and drug screening
• Assisted in the coordination of new hires with onboarding and orientation as well as off boarding employees

Administrative Assistant/Associate Consultant

Confidential Norwalk, CT

Responsibilities:

• Managed a variety of administrative functions for the Managers, Team Leads, and Consultants throughout the relocation practice
• Developed a highly organized office structure, enabling the Managers and Tem Leaders to locate information needed in a timely manner
• Streamlined daily operations by directing incoming calls from transferees, clients or service providers, answered questions, handled transactional situations, and referred tasks to back-up Consultant during absences
• Facilitate the relocation process by preparing and sending packages (intro, offer, listing, etc.) to transferees, prepared new transferee files, prepared weekly, monthly and quarterly reports, applied client policies
• Managed the client onboarding process by ordering and reviewing appraisals, broker market analysis, inspections, and applying client policies
• Coordinated real estate closings, worked with Consultant/Sr. Consultant to prepare marketing strategies, followed up on marketing efforts by real estate agents, assisted in the delivery of household goods moving, temporary living, and other services
• Streamlined essential accounting support for the completion of a relocation by coding all home sale assistance expenses, prepared invoices for payment/referral fees, calculated and processed HUD statements, following up on escrow refunds and verifying amount, audit and completion of file reconciliation

Executive Administrative Assistant

Confidential .Greenwich, CT

Responsibilities:

• Developed a highly organized office structure, enabling the President to locate information without asking
• Managed travel arrangements and calendars for Sr. Executives and Managers
• Streamlined operations by Creating and edited correspondence, contracts, reports and other confidential documents
• Managed production schedules and monthly calendar
• Managed vacation time and PTO for associates and managers within the brand
• Managed expense sheets, and invoices, booked and setup conference rooms for weekly meetings
• Created and maintained excel spreadsheets and PowerPoint presentations

Merchandise Assistant

Responsibilities:

• Provided administrative and clerical support to Brand Manager, Buyers, and Associate Buyers to research and develop product lines
• Created product binders for season, and prepared presentation materials for production meetings
• Tracked product performance by doing markups on books with initial sales, and analyzed ranking reports
• Calculate and executed space allocation for each catalog, proof catalogs, gathered information needed to determine final pricing, input multi pricing, and promotions in AS400 system
• Created spreadsheets for merchandise analysis, execute and distribute change notices
• Updated and maintained vendor list and record all new items
• Tracked incoming vendor samples, assist buyers in sorting and packing samples to return to vendors
• Performed data entry, fax product information sheets to vendors, copy and distribute reports

Administrative Assistant

Confidential . Stamford, CT

Responsibilities:

• Provided administrative support to the Sr. Director of Field Operations
• Interacted with superintendents on a daily basis
• Researched and set per diem rates, procured travel arrangements for job starts, emergency and interim trips for superintendents
• Corresponded through e-mail with Gap Inc. corporate architecture and construction department
• Posted construction authorization on company intranet, prepared cost analysis for estimating department