Administrative Assistant Resume Fairfax, VA - Hire IT People

PROFESSIONAL SUMMARY:

Responsible Administrate Assistant with experience in performing a variety of administrative and staff support duties which range from commissioning, billing, and restaurant management.
Proficient in Microsoft Word and Excel, preparing and proofreading correspondence and reports. Passionate and motivated, with a drive for excellence.

SKILLS:

8 plus years of extensive experience.
Strong ability to lead and train
Profound database management skills.
Remarkable ability to communicate effectively.
Complete knowledge of supplies, equipment, services ordering and inventory control.
Exceptional record maintenance skills.
Immense ability to schedule appointments and maintain calendars.
Excellent coordinating skills.
Detailed oriented self - starter.
Multi-Tasker with Initiative.
Strong Desire to Excel and deliver customer satisfaction.
Excellent time management skills.

EXPERIENCE:

Administrative Assistant

Fairfax, VA

Confidential

Responsibilities:

Manages the organization of the commissioning team.
Creates online proposal folders, creates job folders and populates with commissioning specific templates.
Tracks project administration requirements and initiates drafts for:
Meeting agenda, sign-in sheets, and meeting minutes.
Issues logs and transmittals.
Documentation requests
Commissioning plans, commissioning reports, and pre-functional checklists.
Works closely with team members to ensure administrative tasks are completed correctly and in a timely fashion.
Maintain security of confidential information.
Responsible for accurate data entry, typing, proofreading, and self-checking of letters, reports, or other correspondences.
Maintains and coordinates staff training and certifications.

Billing Specialist

Herndon, VA

Confidential

Responsibilities:

Timely and accurate distribution of non-standard/non-routine invoices in accordance with contract terms and billing rates
Responsible for managing, reviewing & processing accurate invoices
Research and respond to problematic billing disputes submitted by customers
Process invoice corrections and adjustments; maintain database of all credits issued
Responsible for processing, creating and maintaining all clients’ accounts per the contract
Assist accounts receivable department with special projects as needed
Thrives in a team and fast past environment
Meet rigid deadlines while taking direction and instruction from multiple departments

Executive Administrative Assistant

Chantilly, VA

Confidential

Responsibilities:

A family business; owns and operators 20 McDonalds Restaurants
Perform general office duties, administration, managerial, & basic accounting
Order & distribute forms, office & store supplies, uniforms & shoes for crew/managers
Responds and monitors customer complaints, identify problems and propose resolution
Responsible for processing all restaurants’ end of day revenue reports and work orders
Oversees sorting, review & distribution of all Crew & Managers’ Daily Time sheet & Schedules
Manage Cash Over/Short report; reconciliation of all bank statements
Process Drafts for payroll taxes, Federal and VA taxes, Co-op payments
Perform new employee I-9 checks and E-Verify

Administrative Support

Vienna, VA

Confidential

Responsibilities:

Performs general office, and administrative duties
Prepare letters, documents, receive and sort mail, deliveries
Assisting the CAO, CEO, CFO and other staff as requested
Greets visitors, answer phone, respond to inquiries from the public and customers
Schedule and maintained appointments
Maintain conference rooms, organize meetings

Administrative Support

Fairfax, VA

Confidential

Responsibilities:

Perform clerical duties as needed, telephone calls and assist visitors with general questions.
Maintains office supplies and office equipment
Created and maintain the office library
Create buyer contract files and initiate home purchaser framework into database
Fax title request to external Abstractors
Schedule walk-thru and closing dates/times, follow-up with notification letters as required.